Executive Assistant to Global CFO & Global IT Director at Coty (2023-10-01 – Present)
- Executive / CEO Office partnership: trusted senior support to the Global CFO and Global IT Director, working closely with the executive/CEO office and communicating directly with and on behalf of Board members and senior stakeholders; supported the preparation and coordination of highly confidential meetings with Board members, banks and investors.
- Complex executive support: proactive diary management, gatekeeping and coordination of internal/external meetings across multiple time zones, including agendas, meeting materials, logistics and follow‐up.
- Travel & expenses: personally managed international flights, hotels, cars and visas through Egencia in line with Coty Travel Policy, and processed travel/expenses and reimbursements through SAP Concur.
- Senior stakeholder & event management: coordinated high‐level meetings and events end‐to‐end, hosted bankers and clients, and maintained strict correspondence, documentation and communications.
Executive Assistant to CFO BNLX & BNLX HR DIRECTOR & BNLX IT DIRECTOR at Coty (2022-10-03 – 2023-10-01)
- Diary management – on a day‐to‐day basis scheduling appointments and proactively managing the diary. Assessing priority, sensitivity and purpose of appointments; operating a range of administrative activities via Concur, DocuSign, Surveys. Taking care of the administrative handling of new staff/transfers/leavers to/from the IT and DBS Benelux Teams; making travel/accommodation arrangements. Event and meeting planning including preparation of agendas, distribution of meeting documents, planning and managing all business and social events for IT and DBS Benelux Region; coordinating office services such as IT/helpdesk and personnel.
Full-time parenting – Career Break (2021-12-01 – 2022-10-01)
Senior Executive Assistant to the President West Europe & LT at UPS West Europe District (2020-09-01 – 2021-12-31)
- Assistance to the District President and Managers; manage agenda, coordinate travel arrangements, process expense reports, support other ad hoc requests; organize internal and external meeting rooms from beginning to end; logistics (rooms, IT needs, meals), accommodations, transportation; support to the HR department (assistance in monthly reporting and other ad hoc requests); coordinate the Language Program for West Europe District (enrolment, monitor, billing, inquiries), monitor some audits such as Information Security Management; Employee Engagement Committee member (multidisciplinary team); participate in different projects to boost employee engagement in the company (launch the landing page on employee recognition; implementation of a recognition program).
Reinsurance Specialist at Renault Group Turkey Plant (2017-09-01 – 2019-08-01)
- TO: 3,5 Billion Euros/6000 people: Company needs determination for local insurance policies, participation to negotiation processes; Organization and follow‐up the suitable contracts, policies and insurance budgets, revision studies; Working cross‐functionally with a range of internal teams including procurement, buyers, rh and facilities; Organization and follow‐up the necessary Group global policies while keeping in contact with Insurance Directorate in France; Monthly payroll preparations with RH regarding private health insurance costs per employee.
Executive Assistant to CEO & CFO / Management Team at Renault Group Turkey Plant (2010-08-01 – 2017-09-01)
Executive support to CEO, CFO & Management Team: provided high‐level administrative and executive support within Renault Group Turkey Plant (approx. 3.5bn / 6,000 employees), a complex international industrial environment.
- Calendar & meeting management: scheduled and maintained senior calendars, conference calls, meetings and travel itineraries; prepared reports, presentations and meeting documents, took minutes and followed up on actions.
- Travel & international mobility: arranged flights, visas and accommodation for senior management and supported international mobility operations for expatriate C‐level managers in close cooperation with HR.
- External stakeholders & events: acted as a key point of contact among executives, employees, clients and external partners; coordinated external meetings/events including budgeting, venue selection, logistics, invoice reconciliation and payments.
- Confidentiality & diplomacy: handled sensitive executive matters with discretion and professionalism, working cross‐functionally with Finance, Legal, Procurement, Tax, HR and other senior functions.
- TO: 3,5 Billion Euros/6000 people: Follow‐up the stocks and orders from their expedition dates untill their entrance to the factory; Planning operations consist of integrated business planning, stock management, forecasting.
- High level administrative support to the CEO; Complex diary management, meeting, travel arrangements (flight, hotel, visa organizations); Responding to e‐mails and calls; Greet, assist and direct candidates/new hires/visitors to the appropriate Executive; Working closely and collaboratively with business units; Supporting strategic business initiatives such as participation to local and external expositions as a member of export team with the CEO or represent the Executive Committee during the Job Grade HR Project in the company.
Logistic Operation Representative at Renault Group Turkey Plant (2007-05-01 – 2010-08-01)
- TO: 3,5 Billion Euros/6000 people: Follow‐up the stocks and orders from their expedition dates untill their entrance to the factory; Planning operations consist of integrated business planning, stock management, forecasting.
Assistant to CEO at Türkün Holding Turkey (2006-06-01 – 2007-04-01)
Leader in textile sector
- High level administrative support to the CEO; Complex diary management, meeting, travel arrangements (flight, hotel, visa organizations); Responding to e‐mails and calls; Greet, assist and direct candidates/new hires/visitors to the appropriate Executive; Working closely and collaboratively with business units; Supporting strategic business initiatives such as participation to local and external expositions as a member of export team with the CEO or represent the Executive Committee during the Job Grade HR Project in the company.
Logistic and Customer Service Representative at Cilek Furniture Turkey (2004-11-01 – 2006-04-03)
- Follow‐up all export operations for France and French speaking countries; Research new customers in the market; Participation to internal and international furniture expositions to represent the company; Ensure the customer orders, complaints and requests are processing in a timely manner; Reviews and answers inquiries from customer service.
Recruiter at Data Expert Turkey (2002-06-01 – 2003-07-01)
- To carry out selection and invitation of the candidates for interviewing; To perform primary interviewing of the candidates to work in the Company; To arrange holding of professional interviewing of the candidates by the heads and employees responsible for the interviewing.
