Admin & Dispatch Assistant

Pro Graphix is a leading Auckland-based business that has been providing high-quality products and services to the garment decorating industry since 1989.

We are looking for a friendly, detail-focused Admin & Dispatch Assistant to join our team as the first point of contact for our mid-size printing business.

As our Admin & Dispatch Assistant, you will:

• Greet and assist walk-in, phone and email customers with orders, quotes and general enquiries.
• Enter and process orders accurately, generate invoices in Xero, and help book and coordinate jobs to meet deadlines.
• Pick, pack and dispatch orders (including web orders), ensuring correct items, quantities and documentation are sent.
• Assist with inward goods, checking deliveries against packing slips and moving stock between departments as required.

A moderate amount of lifting is involved, as you will help move cartons of garments and supplies between areas.

We are looking for someone who is:

• Punctual, reliable and honest.
• Positive, with a can-do attitude and willingness to pitch in where needed.
• Comfortable multitasking, prioritising workload and meeting deadlines.
• Able to work well as part of a team and independently when required.

Attention to detail is essential, especially with colour, spelling, grammar and numbers.

The following would be an advantage (but are not essential):

• Experience with graphics programs such as CorelDRAW, Illustrator or ShopVox.
• Knowledge of the graphics, printing or garment industry.
• Familiarity with Xero or similar invoicing/accounting systems.

This is a varied and dynamic role where no two days are the same – you will not be idle, and there is plenty of scope to learn and grow. Our company is in a growth phase, so we are looking for someone who can hit the ground running and keep up with a busy production environment.

Previous people in this position have progressed into Account Manager roles, so this is an excellent opportunity for someone looking to build a long-term career in the garment decoration and printing industry.