Admin Assistant

We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

Administrative Duties To Be Covered Remotely

Requesting a candidate who is experienced in Property me and having worked in administration in Real

Estate in Victoria, Australia. Preferably in sales administration/reception.

Monday – Thursday from 9.00am – 5.30pm / Friday from 9.00am – 5.00pm

Programs To Use/be Trained In

Property me – Sales & Property management (online self-paced training available)

Zenu – Uploader for changes to websites including realestate.com, Pagan Real Estate website &

domain.com

First AML – AML compliance software

▪ Emailing of property contracts – Arranging contracts for properties once listed for sale through their representative & sending contracts to representatives once sold.

▪ Responding to confirmation of deposit held emails from representatives.

▪ Sales files to be entered onto Property Me and RP office:

• Creating sales file cover sheet once authority signed
• Putting property files on system for sale initially to receipt deposits/enter in bills paid before sold.
• Updating files once unconditional with sales figure entries in anticipation of settlement.
• AML assistance – at the time of figure entry (when unconditional) the AML compliance check is

due to be sent to the buyers for completion.

• Emailing sales agent’s 1 week before settlement requesting account sale approval and following

up bank account details and requesting keys to be prepared.

▪ Answering of phone calls and transferring and distributing messages as required

▪ Social media accounts (uploading new content)

▪ Use of Canva program to create marketing material for use on social media channels and sales appraisals

▪ Coordination of sales marketing including ordering of sales/lease boards, brochures.

▪ Uploading sales internet advertisements on Zenu and open times uploaded weekly on Monday’s) &

newspaper advertisements as required (not as frequent)

▪ Assisting property management team with open times

▪ Assisting property management team with rental reference requests

▪ Assisting with monthly commercial invoicing

▪ Aiding sales team, property management team, administrative staff and management as requested

▪ Daily sales banking reconciliation – Banking sheet to be downloaded and emailed to be processed each day. Receipts to be emailed.

▪ My Connect connections once sale unconditional

▪ Sales agent Letters – sales marketing letter creation with these letters scanned back to Pagan for printing

▪ Sending tenant notices of open for inspections

▪ Return to sender excel document update, team to email PDF list to update database

▪ Log it out management of key system

▪ Download/update vendor data

Join the A-Team and experience the A-Life!