Admin Assistant

We’re an award-winning global outsourcer providing contact center and back office services on behalf of our global clients. Come work at a place where innovation and teamwork come together to support the most exciting missions in the world!

Administrative Duties To Be Covered Remotely

Requesting a candidate who is experienced in Property me and having worked in administration in Real Estate in Victoria, Australia. Preferably in sales administration/reception.

Monday – Thursday from 9.00am – 5.30pm / Friday from 9.00am – 5.00pm

Programs To Use/be Trained In

Property me – Sales & Property management (online self-paced training available)

Zenu – Uploader for changes to websites including realestate.com, Pagan Real Estate website & domain.com

First AML – AML compliance software

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Emailing of property contracts – Arranging contracts for properties once listed for sale through their representative & sending contracts to representatives once sold.

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Responding to confirmation of deposit held emails from representatives.

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Sales files to be entered onto Property Me and RP office:

• Creating sales file cover sheet once authority signed
• Putting property files on system for sale initially to receipt deposits/enter in bills paid before sold.
• Updating files once unconditional with sales figure entries in anticipation of settlement.
• AML assistance – at the time of figure entry (when unconditional) the AML compliance check is due to be sent to the buyers for completion.
• Emailing sales agent’s 1 week before settlement requesting account sale approval and following up bank account details and requesting keys to be prepared.

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Answering of phone calls and transferring and distributing messages as required

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Social media accounts (uploading new content)

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Use of Canva program to create marketing material for use on social media channels and sales appraisals

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Coordination of sales marketing including ordering of sales/lease boards, brochures.

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Uploading sales internet advertisements on Zenu and open times uploaded weekly on Monday’s) & newspaper advertisements as required (not as frequent)

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Assisting property management team with open times

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Assisting property management team with rental reference requests

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Assisting with monthly commercial invoicing

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Aiding sales team, property management team, administrative staff and management as requested

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Daily sales banking reconciliation – Banking sheet to be downloaded and emailed to be processed each day. Receipts to be emailed.

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My Connect connections once sale unconditional

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Sales agent Letters – sales marketing letter creation with these letters scanned back to Pagan for printing

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Sending tenant notices of open for inspections

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Return to sender excel document update, team to email PDF list to update database

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Log it out management of key system

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Join the A-Team and experience the A-Life!