Construction Project Administrator (Future Builder)

Job Overview

Our client is looking for a Construction Project Administrator to primarily own day-to-day construction administration, building software updates, task tracking, and client support for the business.

Schedule

• Monday - Friday, 8:00 AM - 5:00 PM AEST (40 work hours per week)

Responsibilities

• Maintain and update project records, tasks, and documentation in Future Builder or the company's building/project management software.
• Keep daily task trackers updated, monitor deadlines and outstanding actions, and ensure assigned tasks are followed through to completion.
• Provide administrative support across active construction projects, keeping project files, plans, notes, and correspondence organized.
• Manage routine client communications via email and phone, respond to queries, and follow up on outstanding items.
• Coordinate with contractors and suppliers regarding pending information, documents, schedules, and project updates.
• Maintain organized digital filing systems, follow existing SOPs and checklists, and identify opportunities for process improvement.
• Provide regular progress updates to the business owner, highlighting completed tasks, pending actions, blockers, delays, and items requiring decisions.

Requirements

• Previous experience in administration, preferably supporting a construction company, builder, contractor, or trade business.
• Experience using construction or job/project management software; familiarity with Future Builder is an advantage.
• Strong written and verbal English communication skills, with confidence in handling professional client correspondence.
• Excellent organizational skills and attention to detail when updating records, managing documents, and tracking actions.
• Demonstrated ability to manage task lists, prioritize competing requests, and consistently follow through on assigned responsibilities.
• Proactive follow-up skills and confidence in professionally chasing outstanding information or responses.
• Ability to work independently, follow SOPs, and seek clarification when instructions or priorities are unclear.
• Comfortable using email, spreadsheets, Microsoft Office, and/or Google Workspace.

*Pay can be received in USD if you have a USD account.

Independent Contractor Perks

• Permanent work from home
• Immediate hiring
• Health Insurance Coverage for eligible locations

Note

Please click the Apply button to complete your application, including the assessment questions, technical check, and voice recording. Your hourly pay rate will be established based on your performance in the application process; submissions with all requirements fulfilled will receive priority review.

One application, multiple possibilities: When you apply, our team reviews your background against all current openings, not just this one! If a different role fits your skills, we'll get in touch! We also encourage you to keep exploring our job board and apply directly to any position that excites you.

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