Aimay Zarzua

Results-oriented Administrative and Human Resources Professional with hands-on experience in office administration, payroll processing, recruitment, employee relations, billing and collections, regulatory compliance, and document management. Demonstrated ability to manage office operations, maintain confidential records, coordinate government compliance requirements, and support organizational efficiency. Proficient in Microsoft Office Suite, QuickBooks Online, Xero, and online government systems.

Recognized for professionalism, attention to detail, adaptability, and strong organizational skills.

Office Administrator at Magdadaro, Bayon-on and Associates CPAs (2025-05 – Present)

• Managed daily office operations, ensuring efficient administrative workflows and organizational effectiveness.
• Generated client invoices through QuickBooks and monitored collections, payment records, and engagement renewals.
• Prepared proposals, billing summaries, and client-related documentation.
• Served as Petty Cash Custodian and maintained accurate records of company expenses and reimbursements.
• Oversaw procurement of office equipment, supplies, and vendor coordination.
• Maintained digital and physical filing systems while safeguarding confidential financial and business documents.
• Assisted in financial audit preparations and regulatory compliance documentation.
• Monitored filing deadlines and coordinated submissions to government agencies and regulatory bodies.
• Developed and implemented company HR policies and procedures.
• Processed payroll, salary deductions, final pay computations, and employee benefit records.
• Managed government contribution portals and employee compliance requirements.
• Led recruitment initiatives through JobStreet and LinkedIn, including applicant screening, assessment, and interview coordination.
• Maintained employee records and provided administrative support for HR-related functions.

Administrative Assistant at ARLO Aluminum Company Inc. (2024-04 – 2025-01)

• Prepared and monitored monthly progress billings and project documentation.
• Managed office supplies, equipment inventory, and company property records.
• Assisted in employee recruitment, orientation, and personnel administration.
• Processed incoming and outgoing company documents through online systems.
• Coordinated meetings, conferences, and project-related events.
• Maintained databases, records, and filing systems for operational efficiency.
• Prepared reports, presentations, correspondence, and management documents.
• Handled telephone, email, and administrative communications.

Sales Associate / Merchandiser at Century Pacific Food (2023-10 – 2023-12)

• Promoted products and assisted customers with inquiries and product selection.
• Monitored inventory levels and coordinated stock replenishment activities.
• Maintained product displays and ensured merchandise availability.
• Assisted with receiving and organizing incoming product deliveries.

Office Intern (ABM OJT) at Municipal Treasurer's Office (2018-12-03 – 2018-12-14)

• Assisted in preparing daily collection reports and maintaining payment records.
• Recorded and filed real property tax transactions.
• Prepared Letters of Authority for business establishments.
• Processed petty cash documentation and performed general clerical duties.

Bachelor of Physical Education in Physical Education – Visayas State University (2023)

Senior High School in Accountancy, Business and Management (ABM) – Abuyog National High School (2019)

Junior High School – Abuyog National High School (2017)