External Auditor – UCI Canning Corporation Warehouse - JSC Jill Santos & Company - Cebu Holdings Center, Ayala, Cebu City
(2023-10)
- Conduct daily audits and reviews of invoices, Delivery Receipts (DRs), and charge invoices for client shipments.
- Match Purchase Orders (POs) against charge invoices and delivery receipts, recomputing totals for accuracy.
- Verify sales discounts, Tax Identification Numbers (TIN), customer names, delivery addresses, quantities, and product variants.
- Perform collections auditing by checking the completeness of Official Receipts (ORs) and Account Receivables (ARs); verify received checks against OR/AR files and deposit slips.
- Conduct physical inventory counts in the warehouse and reconcile discrepancies with inventory personnel.
- Update and maintain accurate physical and digital inventory records.
- Audit the UCI Payroll for Cebu, Iloilo, and Visayas sales teams twice a month prior to fund release.
- Verify Daily Time Records (DTR), logbooks, and attendance computations.
Billing and Collection In-charge - EBAX Trading & Services - Sitio Bagakay, Tayud, Consolacion, Cebu
(2020-06 - 2022-03)
- Received and processed client Purchase Orders submitted by sales representatives.
- Generated Sales Orders and Job Orders using QuickBooks (QB) software.
- Encoded data and updated the Sales Order monitoring tracking sheet.
- Secured final approval for Sales Orders and Job Orders from the Finance Manager.
- Forwarded approved Sales Orders/Job Orders to the Engineering Department for final drawings.
- Monitored and followed up on fabrication progress status.
- Prepared delivery receipts, invoices, and Statements of Account (SOA) for items ready for shipment.
- Coordinated directly with the logistics team to establish delivery schedules.
- Advised clients regarding incoming deliveries and aligned on payment schedules.
- Assisted during the delivery process when necessary.
- Followed up on outstanding balances and collected client payments.
- Deposited all collected client payments into the company bank account.
- Updated data monitoring reports across Excel and QuickBooks systems.
- Prepared and submitted monthly Sales and VAT reports to the Finance Manager every 15th of the month.
- Attended weekly Billing and Collection meetings every Monday.
- Attended company Production Meetings every Thursday.
Payroll Staff - Karikawa Cebu Corporation - MEZ 1, Ibo, Lapu-Lapu City
(2010-01 - 2019-10)
- Managed the biometric attendance system, enrolled newly hired employees, downloaded daily attendance logs, and verified/edited overtime hours.
- Processed bi-monthly payroll (every 10th and 25th); encoded deductions including SSS, HDMF (Pag-IBIG) loans, and insurance.
- Printed attendance sheets, payroll registers, and summaries; balanced the Personnel Tracking Sheet (PTS).
- Encoded net pay details for the bank listing and uploaded final payroll files securely via BPI ExpressLink.
- Processed piece-rate wages, agency-contracted payroll, and OJT (On-the-Job Training) allowances.
- Handled cash disbursements for incentives; printed and sorted payslips by designation; maintained and updated the employee master file.
- Prepared and submitted monthly statutory reports and remittances to SSS (Excel format/PRN online), PHIC (PhilHealth SPA online), and HDMF (online).
- Processed quitclaims for resigned or end-of-contract personnel; calculated annual 13th-month pay.
HR Staff - Karikawa Cebu Corporation - MEZ 1, Ibo, Lapu-Lapu City
(2007-06 - 2009-12)
- Administered and checked pre-employment examinations for applicants.
- Monitored daily employee attendance and generated everyday headcount email updates.
- Tracked, encoded, and filed instances of employee tardiness and absences.
- Contacted and scheduled qualified applicants for subsequent interviews.
- Managed the production of temporary and permanent company IDs.
- Handled incoming local and international telephone inquiries.
- Prepared official memoranda regarding maternity leaves, paternity leaves, and employment status adjustments.
- Provided administrative support and hospitality to visiting guests and Japanese corporate clients.
Production Staff - Elegant Garment Corporation - MEZ 1, Ibo, Lapu-Lapu City
(2001-05 - 2006-11)
