Ivy Jane Panes

I'm a detail-oriented and reliable accounting/admin assistant with a diverse skill set that goes beyond numbers. With a strong foundation in data entry and administrative support, I've also taken on creative and operational tasks—from designing eye-catching presentations and certificates using Canva to managing travel bookings, quotations, and public bidding processes.

Accounting & Sales Admin Assistant at Robustan, Inc. (2022-11 – Present)

Responsible for accounting and sales administrative support including invoice processing, quotations, budget requests, and public bidding processes.

• Record collection payments from clients
• Monitoring and issuing of the sales invoices
• Make quotations of our products
• Request weekly budget for sales representatives
• Verify and record liquidations of employees in Davao Branch
• Cash handling of petty cash for daily operation expenses
• Record the quarterly PMS and service of engineers
• Request contract of sales
• Check Philgeps prospects for public bidding
• Prepare bidding documents base on the checklists and the terms and conditions
• Coordinating to the team for the reservation of hotels and flight bookings for the clients
• Monthly inventory of office supplies
• Year end inventory of medical equipments/products
• Purchasing of supplies, parts and accessories base on the purchase order
• Request budgets for monthly bills, repairs and monthly office rentals
• Processing of renewal for business permits, BFP permits, employee permits and book of accounts

Admin Officer at Grace Fides Food Services (2021-08 – 2022-07)

Managed administrative and financial operations including cash handling, invoice verification, payroll processing, and government account management.

• Use money counter or manually count cash on hand from daily sales
• Verify sales invoice from the suppliers and from the comissary
• Record daily expenses for tax compliance
• Releasing of payment checks to suppliers weekly
• Create weekly disbursement vouchers to issue check payments
• Submit monthly payroll for approval then input to the payroll bank account
• Payment of monthly income tax return
• Manage government accounts like SSS, PAG IBIG and PHILHEALTH for the contribution and benefits of employees
• Handle petty cash
• Monitor and input financial records to PNL
• Handle the payment of monthly bills and ordering the office supplies
• Verify sales and report discrepancies from Food Panda and Grab

Bachelor of Science in Business Administration major in Financial Management – University of Southeastern Philippines-Main - Obrero