Recording Management Processing of Shared Services at AMICASSA Process Solutions, Inc. an Ayala Land Company
Records Officer is primarily responsible in supervising the end-to-end process administration of records management; from receipt of processed records, appraisal, archiving, and releasing to respective recipients to maintain and protect the organization's information assets. It is also his/her duty to provide reports, as needed, participate to process and system enhancements, and handle inquiries and concerns relative to his/her task.
- Records Registration and Barcoding
- Records Imaging
- Records Retention, Protection and Disposition
- Records Archiving and Preservation
- Supervision of the overall team performance
- Maintenance of target Key Results Areas (KRA)
- Distribution of workload to the team members to maintain adept performance levels
- Reviewing and processing of inquiries and concerns raised by internal and external clients
- Management of resources needed by the team, e.g., training, system access, manpower complement, cash advances, representation, miscellaneous expenses, equipment and supplies, etc.
- Collaborates with internal and external clients which are seamlessly linked with business processes and systems
- Planning and implementation of records standard policies and storage optimization strategies
- Function as logistics coordinator to Third Party Support/Providers (e.g., Scanning Service Provider, Brands, ALI-Knowledge Management) on all concerns regarding records replication, archiving, requisition, retrieval, and releasing, etc.
- Reviews and recommends financial transactions, such as but not limited to, function-related billings, cash advances, reimbursements, and liquidations
- Handling of all escalated issues, inquiries and concerns raised by internal and external clients
- Collaborates with the ISU to install and maintain digitalrecords management solutions or RIS in accordance with the organization's policies and procedures
- Creates and delivers training program to educate personnel on best practices in records management, such as the use of digitalrecords management systems and the proper handling of confidential information
- Recommendation of, and participation in any process improvements and system enhancements/developments concerning the core responsibilities of the unit
- Preparation of reports, analyses and recommendations to the Records Operation Head, Management, Brand, and other Units, as needed
- Creates and carry out disaster recovery strategies to safeguard the organization's records in the case of a natural disaster or other calamity
- VisMin Site Visit
Branch Control Officer (For Branch Assignment) at Exquisite Lending Services, Inc. (Affiliate Norkis Group of Companies)
- Did documentation and bookkeeping function in the branch
- Acted as a branch cashier
- Prepared weekly monthly reports ( F'S, Ors, CDRs, JV, Cms and Dms)
- Prepared monthly accounting reports (Sales Revenue, Countdown report for new depo and repo, redeemed units and fully paid accounts and uploading of customers data)
- Maintained and updated of the following logbooks / books (Cash receipts book and cash disbursement books)
- Prepared CDRs for every disbursement to be made and keep files of various accounting documents
- Did check and balance in the branch operation to ensure strict implementation of the company's standard operation policies and procedures and to ensure collection funds, records and assets of the company are well secured
OJT at Land Bank of the Philippines (2013-11 – 2014-02)
To assist the evaluation training and development program. Compiling and presenting information
Sales Supervisor at Scent & Blends Beauty Product (2010 – 2011)
Handle customer question, complaints & issues. Maintain inventory and ensure items are in stocks and also handle payments
Domestic Helper (2006 – 2010)
