Administrative Assistant - Stradcom Corporation
(2023-08 - 2026-03)
- Monitors and coordinates the daily/weekly/monthly appointments and engagements under Office of the Treasurer & VP/CFO;
- Provides support and required logistical preparations or requirements for meetings and other scheduled business engagements under Office of the Treasurer & VP/CFO;
- Coordinates schedule of meetings with concerned Departments/Divisions or other individuals outside the organization, as applicable;
- Books official business travel arrangements under Office of the Treasurer & VP/CFO, as necessary;
- Greets and assists guests under Office of the Treasurer & VP/CFO, as necessary;
- Responds to phone calls promptly and forward calls to office of the Treasurer & VP/CFO, as required or needed;
- Ensures that all equipment in VP/CFO's office are in proper condition;
- Coordinates repairs for office equipment and/or facilities and monitor the schedule and execution of their preventive maintenance;
- Take minutes of Finance's meeting, as required; and,
- Coordinate all required janitorial services with cleaners to ensure that the Office of the VP/CFO is always kept clean and orderly.
- Ensures consistent recording and transmittal of internal/external communications and correspondences;
- Receives and sorts mails, forwards letters and personal billings, etc. under related to these documents whenever necessary;
- Records incoming and outgoing documents regularly; photocopies received, or outgoing documents as needed, and routes signed documents to intended recipients, whenever necessary;
- Prepares the following under Office of the Treasurer & VP/CFO: Routine correspondences and letters as requested; Cash advance & Expense report; Notice of Meeting; Mobile Prepaid Cards; Request for Payment; Purchase requisition/capital expenditure request; and, Transport service scheduling for offsite visit, training, seminar and other related official business activities/meetings.
- Processes Cash advance, Request for Payment, and Purchase requisition/capital expenditure request upon approval of the Treasurer & VP/CFO;
- Submits all processed and approved payment request forms to the Finance Department; and,
- Keeps confidentiality of oral and written communication heard or read that are sensitive in nature.
Management Support - Pru Life UK - Alexandrite2 Branch
(2019-11 - 2023-03)
- Team Lead - assist the Team for approval of new business.
- Recruitment & Proposal Support.
- Provide technical perspective for ideas and concepts.
- Calendar Management - coordinate and assist in organizing meetings, workshops, events, and accurately recording minutes from it.
- Accommodation and Travel Arrangements for Manager's and Team Members.
- Providing administrative assistance, such as writing, sending e-mails and preparing communications on the manager's behalf.
- Sending Team updates for their persistency and client status.
- Creating and updating of Team records and monitoring.
- Financial Reporting- Including budget planning, bank transactions, purchasing orders and authorizations for payment.
- Maintain confidentiality of highly sensitive Information.
- Perform other related duties as assigned by the Manager.
On-The-Job-Training - Bangko Sentral ng Pilipinas - BSP Main - A. Mabini St, Malate Manila, 1004, Metro Manila, Philippines
(2018-06 - 2018-08)
- Assists in checking/monitoring of compliance with Individual Development Plans of LT4 accounts.
- Assists in creating a database of external providers for LT4 accounts.
- Assists the management of records/files to include labeling, filing, and arranging documents of LT4.
- Assists the Team in the updating of LT4 monitoring worksheet thru logging of incoming/outgoing documents.
- Assists in the pre-during and post training activities of LT4 in-house courses.
- Perform other related works that may be assigned.
