Rowena Espinosa

Results-driven Operations, Supply Chain, and Business Management professional with over 20 years of progressive leadership experience across trading, retail, distribution, logistics, recruitment, and staffing industries. Proven expertise in leading end-to-end supply chain operations, warehousing, logistics, inventory management, human resources, administration, and cross-functional business operations to improve efficiency, optimize costs, and support organizational growth. Recognized for building streamlined processes, strengthening operational controls, developing high-performing teams, and implementing policies that enhance productivity, compliance, and business performance.

Adept at collaborating with executive leadership, suppliers, clients, and cross-functional stakeholders to deliver strategic initiatives and achieve operational objectives. A proactive and adaptable leader with a strong commitment to continuous improvement, sound decision-making, and delivering measurable business results.

HR, Admin & Supply Chain Manager - Maschinen & Technik, Inc.

(2026-01 - 2026-07)

Responsible for leading the Human Resources, Administration, and Supply Chain functions to support operational efficiency and business objectives. The role encompasses developing and implementing HR strategies and policies, overseeing talent acquisition, employee relations, performance management, compensation and benefits, training and development, and ensuring compliance with labor laws and company policies. It also includes managing administrative operations, office facilities, company assets, records, travel, corporate events, and workplace safety, while directing procurement and supply chain activities such as purchasing, logistics, inventory management, supplier performance, contract administration, and cost optimization.

Additionally, the position ensures the consistent implementation of HR and administrative policies, systems, and compliance standards across the company and its affiliated entities.

Operations & Planning Manager - MIXEXPERT TRADING & SERVICES INC.

(2024-10 - 2025-11)

Managed end-to-end supply chain operations, including procurement, inventory planning, warehousing, and logistics to ensure product availability and on-time delivery. Collaborated with suppliers, freight forwarders, brokers, and cross-functional teams to optimize demand forecasting and inventory levels. Oversaw supplier performance, transportation planning, warehouse operations, and product quality.

Drove process improvements and cost optimization initiatives while ensuring compliance with company policies, health and safety standards, and regulatory requirements. Led, coached, and evaluated the Supply Chain team to achieve operational targets and KPIs.

• Implemented an Inventory Aging Report that provided stakeholders with clear visibility into slow-moving and non-moving products. This enabled data-driven decision-making, allowing the Sales and Management teams to develop targeted promotional campaigns and push-selling strategies to improve inventory turnover and reduce aged stock.

Warehouse Manager - VOSSEN 8 TRADING CORP. (Nutrition Depot Philippines)

(2020-07 - 2023-10)

Directed end-to-end warehouse operations covering receiving, storage, inventory control, and distribution across retail, e-commerce, and fulfillment channels. Managed inventory accuracy, quality assurance, logistics coordination, and workforce productivity to support business requirements. Oversaw inbound shipments, stock reconciliation, and order fulfillment for retail stores, Shopee, Lazada, and business partners.

Improved warehouse processes, space utilization, material handling, and shipping efficiency while ensuring WMS compliance and warehouse security. Monitored logistics performance and maintained inventory accuracy through regular cycle counts and physical inventories.

• Initiated the business case for the acquisition and implementation of a Warehouse Management System (WMS) and Order Management System (OMS), securing executive approval by demonstrating the operational benefits and return on investment. Led the end-to-end implementation project, including system evaluation and procurement, requirements gathering, SKU and inventory master data migration, system configuration and integration, user acceptance testing (UAT), onboarding, staff training, and go-live e

Finance, Human Resources & Admin Manager - VOSSEN 8 TRADING CORP. (Nutrition Depot Philippines)

(2018-01 - 2020-06)

Directed finance, accounting, inventory audit, procurement, and administrative functions to ensure operational efficiency and regulatory compliance. Managed financial planning, budgeting, cash flow, tax compliance, financial reporting, and month-end and year-end closing activities. Led accounting and audit teams while strengthening internal controls and improving financial reporting processes.

Oversaw procurement, contract management, facilities, permits, corporate compliance, and government relations. Developed policies, purchasing strategies, and operational procedures to support organizational growth and business objectives.

• Led the company's Accounting System Digitalization Project, serving as Project Manager from planning through go-live. Oversaw requirements gathering, chart of accounts design, beginning balance migration, master data validation, system configuration, user acceptance testing (UAT), staff training, and successful implementation, resulting in more efficient and accurate financial reporting.
• Managed the end-to-end implementation of a new Point-of-Sale (POS) System across all retail stores. Directed SKU and inventory master data migration, system configuration, staff onboarding and training, and go-live execution. Coordinated the integration of the POS and Accounting System to synchronize SKU, inventory, and financial data, improving inventory control, transaction accuracy, and financial reconciliation.
• Strengthened the company's internal control environment by leading comprehensive warehouse audits through the Internal Audit team. The audit uncovered significant inventory discrepancies, missing stocks, and variances amounting to millions of pesos, leading to the discovery of inventory theft and enabling Management to implement corrective actions, improve inventory accountability, and reinforce warehouse control procedures.

Human Resources Manager - VOSSEN 8 TRADING CORP. (Nutrition Depot Philippines)

(2017-05 - 2020-06)

Led all Human Resources functions, including talent acquisition, organizational development, performance management, compensation and benefits, employee relations, and labor law compliance. Developed HR policies, organizational structures, and workforce planning strategies aligned with business objectives. Partnered with management to strengthen employee engagement, disciplinary processes, and performance management systems.

Designed employee benefit programs and provided strategic HR guidance to leadership. Spearheaded key initiatives, including the Company's Code of Conduct, organizational restructuring, and company-wide policies, procedures, and quality systems.

• Authored the company's first Code of Conduct, establishing standards for ethical conduct, workplace behavior, and employee accountability. Designed the company's organizational structure, reporting lines, and job architecture to support business growth and operational effectiveness.
• Established the company's Human Resources operating framework by designing and implementing end-to-end HR processes, policies, standard operating procedures (SOPs), workflows, and forms covering the entire employee lifecycle—from manpower requisition, recruitment and selection, onboarding, employee movement, performance management, compensation and benefits administration, employee relations, disciplinary management, learning and development, timekeeping, and payroll coordination, through employ
• Developed a standardized HR governance system that institutionalized consistent HR practices, improved process efficiency, strengthened policy compliance, and provided management with a structured and scalable HR function to support the company's continued growth.

Account Executive - AZ ORTHO DENTAL TRADING

(2016-12 - 2017-05)

Promoted premium orthodontic products and expanded the customer base by developing strong relationships with dental professionals across Metro Manila. Generated new business opportunities through market research, client visits, and product presentations. Negotiated commercial terms and maintained long-term customer relationships to maximize sales and client satisfaction.

Represented the company at industry events to strengthen market presence and brand awareness. Prepared sales reports and monitored customer accounts, product offerings, and promotional activities.

Operations Manager (Fixed-Term) - SUNWAY INTERNATIONAL MANPOWER INC.

(2016-06 - 2016-11)

Managed day-to-day business operations to ensure efficient service delivery and client satisfaction. Led business development initiatives by acquiring and managing relationships with local and international clients. Coordinated cross-functional teams, monitored operational performance, and implemented process improvements to enhance productivity.

Prepared operational reports and recommendations for executive management. Ensured compliance with government regulations while supporting overseas recruitment campaigns, client visits, and official business engagements.

Project Manager – New Zealand Account - YWA HUMAN RESOURCE CORPORATION

(2015-02 - 2016-05)

Served as the primary liaison between New Zealand employers, Philippine recruitment agencies, and government stakeholders to manage overseas recruitment projects. Coordinated employer requirements, candidate pipelines, visa processing, documentation, and deployment schedules. Organized recruitment campaigns, employer visits, interviews, travel arrangements, and pre-departure orientations.

Trained recruitment partners on documentation and visa requirements while maintaining strong client relationships through regular engagement. Ensured timely deployment and compliance with client and regulatory standards.

Project Manager – Asian/MENA Account - YWA HUMAN RESOURCE CORPORATION

(2012-10 - 2015-01)

Managed key international client accounts, overseeing recruitment projects, manpower requirements, contracts, visa processing, and deployment schedules across multiple countries. Coordinated with recruitment and operations teams to ensure timely sourcing and deployment of qualified candidates. Organized recruitment campaigns, interviews, and client engagements while monitoring project progress and compliance.

Maintained strong client relationships by providing regular updates and responsive account management. Supported business development initiatives by identifying opportunities to expand client partnerships.

Accounting Supervisor (Billing & Accounts Receivable) - YWA HUMAN RESOURCE CORPORATION

(2009-01 - 2012-09)

Managed accounts receivable, billing, and collection operations to ensure timely invoicing and customer payments. Prepared invoices, billing schedules, statements of account, and payment documentation while maintaining accurate financial records. Performed account reconciliations, monitored outstanding receivables, and resolved billing discrepancies.

Coordinated payment processing with clients, vendors, and travel agencies to support efficient cash flow management. Strengthened billing accuracy and collection efficiency through proactive account monitoring.

Credit and Collection Officer - Charter Hands Staffing Inc.

(2005-12 - 2008-12)

Managed credit, collections, accounts receivable, accounts payable, cash management, bank transactions, budgeting, and billing activities, ensuring timely collections, accurate financial records, and effective cash flow management.

Administrative Assistant - Corporate Fusion Inc. (Amado Group Corporation)

(2005-04 - 2005-07)

Provided executive and administrative support to the President, managing confidential records, contracts, correspondence, scheduling, office administration, and petty cash operations.

Operations Assistant - International Container Terminal Services, Inc. (ICTSI)

(2003-01 - 2004-10)

Supported port operations through vessel and yard planning, cargo documentation, system data management, operational monitoring, and coordination of container movements and billing documentation.

Billing Assistant - CAP Health Maintenance Organization

(2002-05 - 2002-10)

Processed billing, premium payments, account registration, reporting, and member records while supporting budget monitoring and accounts administration.

Accounting Assistant (Revenue Accounting) - Asian Spirit (now AirAsia Zest)

(2001-05 - 2002-05)

Supported revenue accounting by managing accounts receivable, credit and collections, travel agency accounts, billing reconciliation, ticket inventory controls, and financial reporting.

Bachelor of Science - Accountancy - City College of Manila (1997 - 2001)