Shaira Mae Aba

Hi, I’m Shaira Mae! I’m a high-level Virtual Assistant dedicated to helping business owners in the US and Australia streamline their operations and scale faster. With 3 years of experience, I specialize in taking the administrative burden off your shoulders so you can focus on growth.

*How I can help your business:

-Real Estate Admin: Expert in Lead Coordination and CRM management. I ensure no lead falls through the cracks and your database is always up-to-date.

-Construction Administration: Specialized in ServiceM8 scheduling and job management—helping trade businesses stay organized and on time.

-Bookkeeping & Compliance: Proficient in Xero, Wave, and handling essential compliance documentation.

-Executive Support: Managing complex calendars, email filtering, and high-priority data entry via Google Workspace and MS Excel.

*Tools I Mastered:

ServiceM8 | Xero | Sierra Interactive | Dotloop | AgentDash | Trello | Slack | Notion | Google Workspace | Microsoft Office

I am a proactive learner and a long-term partner for your team. If you’re looking for someone reliable who "gets it" and can hit the ground running, let’s connect!

Accounting Staff at Inter-Thrust Resources Corporation (2018-11 – 2019-02)

Inter-Thrust Resources Corporation is a recruiting agency looking for merchandisers, service crews, delivery helpers, delivery drivers, warehousemen, and salesmen.

• Assisted the Accounting Manager and staff with day-to-day financial tasks.
• Encoded all transactions and financial records into the accounting system.
• Entered merchandisers' records into the database/website.
• Printed and scanned Daily Time Records (DTRs).
• Balanced cash for merchandisers' salaries.
• Edited letters using HR templates and provided editing services for company events.

Data Encoder at Julmar Commercial Incorporation (2019-02 – 2022-10)

Julmar Commercial Incorporated was a Retail, Wholesale, Distributor of Prifood, Dole, Energizer-Eveready, Green Cross, Columbia's, and Peerl. This company was one of the clients of our agency.

• Encoded and compiled national and local reports.
• Updated and maintained monthly and weekly reports.
• Managed and responded to emails and phone inquiries.
• Checked and verified DTRs for every cut-off period.
• Printed and scanned employee DTRs.
• Utilized Google Sheets and Microsoft Office Suite (Word, Excel, PowerPoint) proficiently.
• Supported merchandising operations by performing stockouts, organizing shelves, setting up displays, and placing price/promotional signs.
• Assisted in repacking items during bundling operations.

Data Entry Virtual Assistant at YLB Group Inc. (2022-10 – 2023-09)

• Managing and logging into multiple accounts in Google Chrome
• Extracting and copying text from images using Copyfish
• Accurately inputting data into Google Sheets

Leads Coordinator at Sharp Homes (2023-11 – 2024-03)

• Monitored lead sources such as Agent Pronto, HomeStory, Dotloop, and FastExpert
• Collected and entered new lead data into CRM and Excel sheets from the lead sources site
• Uploaded leads from Zbuyer to SierraInteractive
• Removed duplicates, updated missing info, and tracked lead progress in CRM
• Assigned new leads to agents and sent follow-up reminders
• Monitored lead status and progress through the sales pipeline

Virtual Admin Assistant at YLB Group Inc. (2024-04 – 2025-05)

Part-Time

• Sent outreach and follow-up emails offering ERTC assistance via Instantly
• Researched and identified eligible restaurants and small businesses
• Cleaned and organized lead data, uploading files to Google Drive
• Entered client business information for the following appointments
• Categorized and reconciled transactions using Wave Accounting
• Captured Amazon sales updates from Discord via screenshots
• Researched products on Bargain Brain and Amazon, using Replit to organize and edit product details

Virtual Admin Assistant at Toma Power Solutions (2025-08 – 2025-09)

• Reconciled transactions and created invoices in Xero.
• Prepared and submitted PIT applications for network requests, including site details and supporting documents.
• Processed SWMS and ESV compliance certificates for projects.
• Managed emails and responded to client inquiries through G-mail
• Scheduled jobs using ServiceM8
• Maintained organized project folders and compliance records.

Bachelor of Science in Information Technology - Major in Web Development – PHINMA - Cagayan de Oro College (2018 – 2018)