Administrative Officer - Cyberstar Technologies Incorporation - W Fifth Avenue, BGC Taguig
(2025-03)
- Managed and maintained comprehensive physical and digital filing systems, databases, and administrative records, ensuring accuracy, accessibility, and proper document control.
- Developed, reviewed, and coordinated business documents, reports, memos, presentations, and internal communications to support organizational operations.
- Oversaw office supply procurement, inventory control, and asset management to maintain operational efficiency.
- Coordinated administrative operations across departments to ensure efficient workflow and business continuity.
- Managed internal and external communications, including emails, inquiries, and administrative requests.
- Coordinated executive schedules, appointments, calendars, meetings, and travel arrangements.
- Managed vendor relationships, procurement activities, and payment compliance to ensure accurate and timely transactions.
- Conducted regular inventory audits, monitored company assets, and implemented workplace maintenance and sanitation protocols.
- Implemented and monitored administrative policies, operational procedures, and workplace health and safety initiatives to improve efficiency and ensure compliance.
- Managed daily and monthly accounts payable, ensuring accurate documentation, compliance, and timely vendor payments.
- Administered petty cash, including expense monitoring, reimbursements, record-keeping, and fund replenishment.
- Supervised, monitored, and evaluated the performance of General Services personnel, including security guards, office janitors, drivers, maintenance staff, and administrative personnel.
- Led the administrative support team by delegating tasks, monitoring performance, and ensuring compliance with company policies, operational standards, and workplace procedures.
Accounts Payable / Admin Assistant - Citispace Property and Management Services - Ridgewood Tower Condominium, Taguig
(2024-07 - 2025-02)
- Managed end-to-end accounts payable processes, including timely and accurate payments to unit owners, landlords, vendors, and service providers through bank transfers, checks, and online payment platforms.
- Processed and verified invoices, billing statements, contracts, receipts, and supporting documents to ensure payment accuracy, completeness, and compliance with company policies.
- Prepared and maintained daily and monthly payment schedules, ensuring timely settlement of financial obligations and adherence to payment deadlines.
- Monitored and processed operational expenses, including utilities, maintenance services, cleaning fees, supplier invoices, condominium association dues, and other property-related expenditures.
- Maintained and reconciled Airbnb and Agoda payout records, booking revenues, agent commissions, and platform transactions to ensure accurate financial reporting.
- Performed bank reconciliations and payment tracking by verifying transactions against financial records and resolving discrepancies when necessary.
- Recorded, monitored, and analyzed unit-level income and operating expenses to support financial reporting and expense control.
- Managed petty cash transactions, including reimbursement processing, expense monitoring, documentation, reconciliation, and fund replenishment.
- Coordinated with vendors, landlords, and property management teams to resolve payment issues, billing discrepancies, and account-related concerns.
- Maintained accurate accounts payable records and financial documentation to support audits, reporting requirements, and regulatory compliance.
