Operation Admin Assistant - Instore Media Philippines - San Martin De Porres Paranaque City
(2025-07 - 2026-05)
- Assist the operations manager with daily workflows and help implement strategies to enhance business efficiency.
- Monitor office and operational supplies, manage reorder levels, and coordinate with vendors to negotiate cost-effective rates.
- Ensure office equipment (like printers and water dispensers) is functioning properly, consolidating repair requests and following up on maintenance.
- Book flights, arrange car rentals, and secure hotel accommodations for staff and management
- Schedule appointments, organize internal/external meetings, manage calendars, and take meeting minutes.
- Answer phone calls, respond to client or vendor emails, and handle front-end inquiries.
- Create and maintain both physical and electronic filing systems, ensuring sensitive company and operational data remains confidential
- Update company databases, generate daily/weekly reports, and develop spreadsheets to track operational metrics.
- Compile receipts, process and submit expense reports, and assist with basic bookkeeping.
- Assist HR and Operations teams by preparing onboarding documents, organizing orientation schedules, and readying equipment for new employees.
- Orde Processing create track and manage purchase orders (POs), ensuring accuracy n pricing, quantities, and delivery schedules.
- Inventory monitoring track stock levels, forecast needs, and alert management to low stock to prevent shortages.
- Experience in Ad hoc report or monthly report
- Record Keeping maintain detailed records of purchases, pricing, delivery dates, and invoices in the company's database or ERP system.
- Liasing communicate with suppliers, warehouse staff, and internal departments (like Finance) to resolve delayed shipments, damaged goods, and payment discrepancies.
Administrative Payroll Assistant - Private Sector - Concorde Village Tambo Paranaque
(2021-02 - 2025-04)
- Collect, verify, and process employee timesheets, attendance records, and leave data.
- Calculate wages, overtime, bonuses, tax withholdings, and deductions.
- Process payroll data into internal databases and ensure timely
- Manage onboarding and offboarding paperwork for incoming and departing employees.
- maintain highly confidential payroll files, employee records, and benefits information.
- Respond to employee questions regarding paychecks, tax deductions, and benefits.
- Reconcile payroll accounts and resolve any pay discrepancies or errors.
- Provide general clerical support, including filing documents, answering phones, and managing correspondence
- Update company databases, generate daily/weekly reports, and develop spreadsheets to track operational metrics.
- Compile receipts, process and submit expense reports, and assist with basic bookkeeping.
- Assist HR and Operations teams by preparing onboarding documents, organizing orientation schedules, and readying equipment for new employees.
Assistant Recruitment Officer - Philco Human Resources Services Corp. - L&S Building 5th Floor Malate Manila
(2020-05 - 2021-02)
- Identifying future hiring needs and developing job descriptions and specifications.
- Collaborating with department managers to compile a consistent list of requirements.
- Attracting suitable candidates through databases, online employment forums, and social media.
- Conducting interviews and sorting through applicants to fill open positions
- Assessing an applicant's knowledge, skills, and experience to suit open positions.
- Completing paperwork for new hires.
- Managing internship programs.
- Keeping up to date on current employment legislation and regulations and enforcing them within the company.
- Providing recruitment reports for team managers.
Billing Head - Philippine United Daily Publication, Inc. - 812 Benavidez St., Binondo Manila, Phils.
(2016-04 - 2020-04)
- Supervise and manage all billing processes.
- Resolve complex billing issues.
- Initiate and implement innovative logistics in billing functions.
- Verify and assist all bills before processing.
- Assist purchase orders and vendor payments
- Detect errors in billing processes and make appropriate corrections.
- Support other departments and personnel in billing processes.
- Maintain registration, batching and coding for billings.
- Assist and support audit teams in verifying bills and billing data.
- Implement quality billing practices and procedures
