Vivs Pisit

Assist the operations manager with daily workflows and help implement strategies to enhance business efficiency. Monitor office and operational supplies, manage reorder levels, and coordinate with vendors to negotiate cost-effective rates. Ensure office equipment (like printers and water dispensers) is functioning properly, consolidating repair requests and following up on maintenance.

Operation Admin Assistant - Instore Media Philippines - San Martin De Porres Paranaque City

(2025-07 - 2026-05)

• Assist the operations manager with daily workflows and help implement strategies to enhance business efficiency.
• Monitor office and operational supplies, manage reorder levels, and coordinate with vendors to negotiate cost-effective rates.
• Ensure office equipment (like printers and water dispensers) is functioning properly, consolidating repair requests and following up on maintenance.
• Book flights, arrange car rentals, and secure hotel accommodations for staff and management
• Schedule appointments, organize internal/external meetings, manage calendars, and take meeting minutes.
• Answer phone calls, respond to client or vendor emails, and handle front-end inquiries.
• Create and maintain both physical and electronic filing systems, ensuring sensitive company and operational data remains confidential
• Update company databases, generate daily/weekly reports, and develop spreadsheets to track operational metrics.
• Compile receipts, process and submit expense reports, and assist with basic bookkeeping.
• Assist HR and Operations teams by preparing onboarding documents, organizing orientation schedules, and readying equipment for new employees.
• Orde Processing create track and manage purchase orders (POs), ensuring accuracy n pricing, quantities, and delivery schedules.
• Inventory monitoring track stock levels, forecast needs, and alert management to low stock to prevent shortages.
• Experience in Ad hoc report or monthly report
• Record Keeping maintain detailed records of purchases, pricing, delivery dates, and invoices in the company's database or ERP system.
• Liasing communicate with suppliers, warehouse staff, and internal departments (like Finance) to resolve delayed shipments, damaged goods, and payment discrepancies.

Administrative Payroll Assistant - Private Sector - Concorde Village Tambo Paranaque

(2021-02 - 2025-04)

• Collect, verify, and process employee timesheets, attendance records, and leave data.
• Calculate wages, overtime, bonuses, tax withholdings, and deductions.
• Process payroll data into internal databases and ensure timely
• Manage onboarding and offboarding paperwork for incoming and departing employees.
• maintain highly confidential payroll files, employee records, and benefits information.
• Respond to employee questions regarding paychecks, tax deductions, and benefits.
• Reconcile payroll accounts and resolve any pay discrepancies or errors.
• Provide general clerical support, including filing documents, answering phones, and managing correspondence
• Update company databases, generate daily/weekly reports, and develop spreadsheets to track operational metrics.
• Compile receipts, process and submit expense reports, and assist with basic bookkeeping.
• Assist HR and Operations teams by preparing onboarding documents, organizing orientation schedules, and readying equipment for new employees.

Assistant Recruitment Officer - Philco Human Resources Services Corp. - L&S Building 5th Floor Malate Manila

(2020-05 - 2021-02)

• Identifying future hiring needs and developing job descriptions and specifications.
• Collaborating with department managers to compile a consistent list of requirements.
• Attracting suitable candidates through databases, online employment forums, and social media.
• Conducting interviews and sorting through applicants to fill open positions
• Assessing an applicant's knowledge, skills, and experience to suit open positions.
• Completing paperwork for new hires.
• Managing internship programs.
• Keeping up to date on current employment legislation and regulations and enforcing them within the company.
• Providing recruitment reports for team managers.

Billing Head - Philippine United Daily Publication, Inc. - 812 Benavidez St., Binondo Manila, Phils.

(2016-04 - 2020-04)

• Supervise and manage all billing processes.
• Resolve complex billing issues.
• Initiate and implement innovative logistics in billing functions.
• Verify and assist all bills before processing.
• Assist purchase orders and vendor payments
• Detect errors in billing processes and make appropriate corrections.
• Support other departments and personnel in billing processes.
• Maintain registration, batching and coding for billings.
• Assist and support audit teams in verifying bills and billing data.
• Implement quality billing practices and procedures

Bachelor of Science & Commerce - Financial Management & Managerial Accounting - Mabini College (2001 - 2005)