Abdul Basit

Experienced Administration & Procurement professional with over 10 years of expertise in office administration and operations, asset and inventory management, logistics coordination, and end-to-end procurement processes. Skilled in vendor selection and management, requisition tracking, cost control, and ERP-based procurement workflows. Proven ability to supervise support staff, maintain compliance, and ensure efficient day-to-day office operations in field environments.

Procurement Officer - Qatar Charity - Islamabad

(2026-06)

• Review purchase requisition and ensure the alignment with the approved budgets and organization's procurement policy.
• Managed end-to-end procurement processes, including requisition review, supplier sourcing, quotation collection, purchase order preparation, and follow-up delivery.
• Prepared and maintained procurement records, supplier files, purchase orders, contracts, and payment documentation.
• Negotiated prices, delivery timelines, and terms with suppliers to achieve cost-effective purchasing outcomes.
• Supported tendering and bid evaluation processes in line with organizational procurement policies.
• Ensure compliance with organizational procurement policies and procedures.
• Coordinated with field offices to identify procurement needs and ensure timely availability of goods and services.
• Monitored vendor performance and resolved issues related to quality, delivery, and documentation.
• Key Achievement: Successfully established a direct line of coordination with field offices to proactively manage office administration procurement. By syncing timelines and aligning requirements early, I eliminated communication bottlenecks and significantly reduced procurement processing times. This initiative ensured that all field locations received necessary administrative support ahead of schedule, preventing operational delays.

Procurement Officer - Qatar Charity - Jhang

(2022-01 - 2026-01)

• Manage the complete procurement cycle through ERP Dynamics, including creation of Purchase Requisitions (PR), Processing workflow approvals, Issuance of Purchase Orders (PO), Invoice verification and payment processing.
• Coordinate with vendors and contractors for agreements, documentation, and initial orientation meetings with QC engineers.
• Collect material samples from contractors and coordinate inspections with QC engineers to ensure quality compliance.
• Monitor contractor performance and follow up on project progress to ensure timely completion.
• Gather original invoices and supporting documents for accurate payment processing in ERP Dynamics.
• Maintain a structured payment tracking system (Excel-based) to monitor payables and update payment status daily.
• Share real-time procurement and payment updates with management through OneDrive reporting.
• Ensure timely processing of utility bills through ERP Dynamics to avoid penalties.
• Monitor electricity and gas consumption to maintain expenses within the approved budget.
• Procure office supplies, kitchen items, cleaning materials, and stationery in accordance with approved SOPs and budget guidelines.
• Ensure proper utilization and control of procured items to prevent misuse and wastage.
• Maintain and update records of all office assets including furniture, IT equipment, electronics, generators, and vehicles.
• Record asset movement, allocation, and transfers.
• Maintain an updated asset allocation list for all staff members.
• Conduct annual physical verification of assets and prepare the Fixed Asset Register (FAR) for submission to Head Office.
• Lead and support internal and external asset-related audits.
• Monitor usage of printers and photocopiers to reduce waste and prevent damage.
• Schedule and assign vehicles for daily field visits.
• Ensure proper maintenance of vehicle logbooks by drivers and field staff.
• Conduct weekly vehicle inspections (fluids, tires, filters, damage checks).
• Ensure timely updating of repair and maintenance records for audit compliance.
• Assign and supervise daily duties of drivers, guards, cleaners, and office support staff.
• Monitor attendance records of support staff and coordinate documentation for monthly payroll processing.
• Ensure smooth day-to-day administrative operations at the field office.
• Key Achievement: Earned promotion from Admin & Logistics Assistant to Procurement Officer in recognition of performance and expanded responsibilities. Strengthening vendor and supplier relationships while expanding and organizing the vendor database into a structured digital system. Additionally entrusted with broader administrative and logistics functions, including supervision of support staff, office discipline and security, management of kitchen supplies and stationery, and vehicle pool coor

Admin & Logistic Assistant - Qatar Charity - Jhang

(2019-10 - 2021-12)

• Managed overall office administration, including assets, inventory, store, and warehouse management with accurate and up-to-date record keeping.
• Maintained proper documentation systems, including procurement files, visitor books, and correspondence registers, ensuring compliance and audit readiness.
• Supervised support staff (security guards, drivers, cleaner, and cook), assigned daily tasks, monitored attendance, and ensured smooth execution of routine duties.
• Issued, collected, stored, and tracked office equipment and supplies (cleaning, kitchen, and general office items), including asset movement within and outside the office.
• Prepared and submitted monthly logistical and administrative reports, including fuel consumption, generator reports, stock movement, and confidential resource monitoring.
• Ensured proper stock storage, daily stock movement updates (in/out), and accurate inventory records.
• Ensured timely delivery of stocked items to program departments as requested.
• Negotiated with vendors and hotels for event arrangements while ensuring cost-effectiveness and optimal use of internal resources.
• Implemented procurement processes based on authorized requisitions in compliance with organizational policies and procedures.
• Maintained supplier database and conducted regular price comparisons to ensure cost control and budget efficiency.
• Updated requisition tracking sheets on a weekly basis and shared procurement status with relevant departments.
• Performed additional tasks assigned by the supervisor to support operational effectiveness and organizational objectives.
• Key Achievement: Demonstrated strong adherence to organizational policies and procedures while maintaining high standards of compliance and operational discipline. Successfully trained and guided support staff to effectively assist program and other departments as required. Led and efficiently executed the complete office relocation from District Rajanpur to District Jhang, Punjab, Pakistan, ensuring smooth transition with minimal operational disruption.

Admin Officer - HASCOL Petroleum Pvt. Ltd. - Muzaffargarh

(2017-01 - 2019-06)

• Daily Attendance and leave record of all Staff and prepare monthly attendance reports.
• Assist Installation Manager to implement all HR related policies.
• Handling EOBI-related issues of staff.
• Conducting employee orientation and facilitating newcomers joining formalities.
• Checking travel and tour expenses and contractor bills and record in relevant formats for submission to finance for timely credit of the amount into employee's accounts.
• Resource Management and Vendor Management.
• Petty Cash Handling and Support staff handling.
• Housekeeping of office block, operation area and residential rooms.
• Security Staff Management and Daily reporting to Security Advisor regarding safety and security of installation.
• Record (Inventory, Stock, Petty Cash, Attendance, HDIP, ETC.) keeping both in soft and hard forms.
• Assist Installation manager to complete daily operation tasks.
• Assigned to lead All types of procurement/purchasing required in Operation and Management. While ensuring the company's procurement thresholds and procedures.
• Key Achievement: Provided key support to the Installation Manager in successfully launching and operating new installations. Achieved excellence in workplace standards by winning the annual housekeeping competition for two consecutive years. Effectively supervised a team of 60 security personnel, proactively managing security operations and mitigating safety risks to ensure a secure and compliant working environment.

Admin Officer - Allied School - Muzaffargarh

(2016-01 - 2017-01)

• Managed school resources, including office supplies, furniture, equipment, and other administrative materials to ensure smooth daily operations.
• Maintained accurate records, prepared official drafts, and submitted routine administrative reports to support effective school management.
• Coordinated maintenance and repair of school machines, office equipment, and facilities to ensure uninterrupted administrative and academic activities.
• Hired and managed vendors for school services and supplies, ensuring timely delivery, quality work, and cost-effective arrangements.
• Supervised security staff, monitored duty rosters, and ensured implementation of safety and security measures within the school premises.
• Monitored cleanliness of classrooms, offices, and common areas while supervising administrative support staff for daily operational requirements.
• Served as a member of the staff hiring and interview committee, supporting candidate screening, interviews, and selection recommendations.
• Coordinated with government offices, including the Education Department, Police, and EOBI, for official correspondence, documentation, and compliance matters.
• Communicated with parents regarding school matters and supported the new admissions process by providing guidance and administrative assistance.
• Planned and managed school events, meetings, and functions, coordinating logistics, staff support, and required resources for successful execution.
• Handled fee collection records and supported salary distribution processes while maintaining confidentiality, accuracy, and proper documentation.
• Key Achievement: Successfully organized and maintained the school inventory database, ensuring accurate record keeping, easy accessibility, and improved data management. Efficiently managed the school portal, streamlining administrative processes and enhancing overall operational efficiency.

Administrator - CARE Foundation - Muzaffargarh

(2014-12 - 2015-12)

• Supervised academic and extracurricular activities across schools in District Muzaffargarh to support effective learning and student development.
• Coordinated regularly with the Area Manager regarding school activities, operational updates, staff matters, and implementation of planned initiatives.
• Handled support staff by assigning daily duties, monitoring attendance, and ensuring smooth administrative and operational support at school level.
• Maintained close coordination with community members to strengthen school-community relationships and encourage active participation in educational activities.
• Conducted formal and informal discussions with targeted communities to create awareness about the importance of education for their children.
• Prepared drafts, progress updates, and routine reports for submission to the Project Head, ensuring accurate documentation of school activities.
• Organized educational and social activities, including awareness sessions, school events, and community engagement programs to support project objectives.
• Key Achievement: Successfully digitized warehouse records, improving data accuracy, accessibility, and record management. Efficiently managed academic and operational staff and contributed to upgrading the school from primary to middle level through effective coordination and administrative support.

M.Sc. (Hons.) - Rural Development - University of Agriculture Faisalabad, Faisalabad (2012 - 2014)

B.Sc. (Hons.) - Agricultural & Resource Economics - University of Agriculture Faisalabad, Faisalabad (2008 - 2012)