Aisha Rehman

Operations and project coordination professional with experience in student coordination at Times Consultants and office-based support for U.S. businesses.

Background includes handling CRM-assigned Pre-CAS cases, preparing student-specific interview manuals, verifying intake and offer-letter details, coordinating inventory replenishment and product sourcing, maintaining purchasing and sales records, supporting hiring, and consolidating client reports. Skilled in Excel, documentation review, stakeholder follow-up and cross-functional communication.

Student Coordinator - Times Consultants - DHA Phase 2 | Onsite

(2026-05 - 2026-10)

• Handled CRM-assigned student cases and prepared basic Pre-CAS interview manuals for paid and unpaid cases.
• Cross-checked student intake forms against university offer letters to verify details before preparing case materials.
• Researched course, university and other case-specific information using online tools and sources to develop student-specific interview answers in line with internal UK manual guidelines.
• Reviewed manuals for completeness and consistency, identified gaps in answers and prepared case-review notes for management.

Operations Executive / Project Coordinator - Startup Business Bureau - Giga Mall | Onsite

(2025-05 - 2026-04)

• E-2 Investor Visa Documentation
• Organized client E-2 application folders and reviewed supporting documents in shared drives for completeness and consistency.
• Prepared tables of contents, DS-160 and DS-156E forms, and source-of-funds documentation for E-2 case files.
• Reviewed multiple client bank statements and traced dated credits, debits and transfers across accounts to document the origin and movement of investment funds, including salary savings or property-sale proceeds where applicable.
• Reviewed the assembled documentation and coordinated follow-ups on required information and case materials.
• Vendables LLC | Virginia, USA | Project Handler - Supply Chain & Inventory Coordination
• Corresponded with Manassas Mall leasing management by email to coordinate the initial vending machine placement; researched additional locations as the vending operation expanded.
• Supported vending operations at Manassas Mall, Valley Mall, Leesburg Premium Outlets and Springfield Town Center, covering snack, toy, popcorn and combo machines.
• Monitored inventory through the IMT machine portal, maintained product-to-slot mappings and quantities, and identified replenishment needs across vending locations.
• Supported product sourcing and assortment planning by researching trending products, sourcing toys and preparing slot-by-slot planograms before machine installations.
• Coordinated local staff visits for timely replenishment and maintained inventory and purchasing records to support stock availability.
• Entered Sam's Club order details and values in an Excel-based vending POS tracker; recorded weekly Nayax sales and matched payment releases with portal records.
• Shared monthly machine sales reports with the accountant.
• Total Wireless | Manassas, Virginia
• Followed up with the colleague responsible for the phone, SIM and accessories store on CEO email requests, assigned actions and reminders.
• Posted openings on Indeed and coordinated candidate outreach and interviews for store hiring needs.
• Z Car Wash | Virginia, USA | Car Detailing Business
• Followed up with the colleague responsible for the project on assigned tasks and CEO requests.
• Posted hiring notices on Indeed and contacted applicants by phone, email and message to arrange interviews.

Project Coordinator - Client Reporting - Swiftwave Digital - Civic Center, Phase 4 | Onsite

(2024-12 - 2025-05)

• Tracked daily task plans and completion updates for a team of 18+ employees, escalating progress and outstanding work to the CEO.
• Coordinated month-end reporting across digital marketing teams, collecting Google Business Profile, Meta Ads, website and other channel insights for client accounts.
• Consolidated departmental updates into management reports for multiple clients across service, retail and hospitality businesses.

Virtual Assistant - Qazada - Dubai | Remote

(2023-07 - 2023-09)

• Responded to high-volume customer inquiries across WhatsApp, Facebook and Instagram about modest-wear sizes, colors, availability and order options.
• Placed customer orders through the website, handled replacement requests and recorded order numbers in a sales-tracking system for daily and monthly reporting

BS - Electronics Engineering - COMSATS University Islamabad (CUI)