Arif Amin

I have been working in humanitarian sector since 2005; I have worked in various sectors including health sector, disaster response and relief activities in National & International organizations in multi-cultural environment of Africa and Pakistan. Areas of expertise are Public health Logistics & Procurement management, Supply chain management, Fleet management, Warehouse management.

Inventory

Management.

Logistic/Procurement Manager - Qatar Charity

(2025-04 - 2025-10)

• Develop and implement cost-effective purchasing strategies, analyze market trends, and forecast future demand to align with business needs.
• Source, evaluate, and select suppliers, and manage relationships to ensure reliability and negotiate favorable contracts.
• Negotiate terms and conditions, and manage contracts to ensure they are beneficial and compliant with regulations.
• Analyze spending, manage the procurement budget, and identify opportunities to reduce costs and improve efficiency.
• Supervise the entire procure-to-pay process, from requisitioning to payment, and monitor supplier performance.
• Develop risk management procedures to mitigate issues like supply chain disruptions and ensure compliance with policies and legal regulations.
• Mentor and manage procurement staff, and delegate tasks to ensure smooth operations.
• Work with internal departments like operations, finance, and legal to understand needs and align procurement activities with company goal

Warehouse/ Logistic Manager - Directorate of Malaria Control GFATM Malaria grant

(2016-04)

• Implement and standardize DOMC warehouse policy in the field level as well as monitoring and supporting its correct implementation.
• Ensures that all stock movements are carried out in a proper fashion and have all necessary documents such as bin cards, stock, cards, waybills, GRN's are correct and highlight any discrepancies as per DOMC policy.
• Supervise and monitor DOMC standard warehousing practices, keeping records to full audit trail standard under Donor regulations and DOMC policies. Ensure that the agreed standard warehouse procedures are strictly followed.
• Ensure that SR have established buffer stock levels in the field sites and report to managers/project coordinators, if any sites does not have adequate stock.
• Supervise and ensure adherence to DOMC Assets and Inventory management (control and tracking) system is exercised and assist / support on its implementation.
• Ensure the tracking system is effective and all assets / inventory items' documentation available enables tracking them down from the source up to the base and vice versa. Conduct regular assets / inventory items' tracking checks.
• Supervise the elaboration, adjustments, and regular updates of the asset & inventory list as outlined in the DOMC guidelines.
• Ensure there is proper communication between Merlin departments related to assets & inventory items' movements; asset & inventory items transfers and changes are well monitored and documented and proper control of all equipment at all times is in effect.
• Ensure that all items for disposal are transported or disposed in a way, meets SOP standards and donor standards.
• To ensure that all material in support of donation certificates is correct and meets certain standards.

Logistic Coordinator - Merlin Uk GFATM-R-10

(2014-10 - 2016-03)

• Ensure Merlin standard procurement practices are implemented to the full. Including all documentation to satisfy Donor regulations and Merlin Procurement Policy at the field level Keeping records to full audit trail standard under Donor regulations as well as Merlin Internal Procurement Procedures and Policy for Merlin activities at the field level and assist / support on their implementation.
• Ensure there is proper communication and co-ordination with the relevant departments regarding procurement and delivery of supplies and all parties are informed of any changes in a timely manner.
• Ensure the proper elaboration, follow up and works inspection, for contracts on works or services and that they are in line with Merlin standard policies and procedures for procurement and are of optimum quality standards.
• Take a pro-active approach to ensure all goods required for the project implementation are in place when needed. Prepare procurement plans for goods to be purchased locally or through the Islamabad procurement department and anticipate lead times needed for transport and distribution.
• Ensure the establishment and maintenance of good professional working relationships with suppliers and contractors.
• Strategically managed, all rehabilitation work being done on health facilities, keeping Islamabad logistics updated on progress / delays.
• Technically manage the logistics officers and staff and ensure that policies are being followed to the full. Carry out checks within the office to ensure that all is correct and meets the necessary standards.
• Ensure that the fleet management is managed correctly and ensure the provision of transport services to Merlin program departments and staff are efficient, sufficient and always secure.
• Ensure the roadworthiness and safety standards in all active vehicles in the fleet.
• Ensure that the all reports, all paperwork for payment are completely in a correct manner and ensure that the all processes are followed to the full.
• To regular review the SOP and give input for any modifications, when required. Ensure that all field offices are following regular practice and that all generators are regularly serviced, and all faults are reported to Islamabad immediately.
• Supervise and ensure adherence to Merlin Assets and Inventory management (control and tracking) system is exercised and assist / support on its implementation.
• Ensure the tracking system is effective and all assets / inventory items' documentation available enables tracking them down from the source up to the base and vice versa. Conduct regular assets / inventory items' tracking checks.
• Supervise the elaboration, adjustments, and regular updates of the asset & inventory list as outlined in the Merlin guidelines.
• Ensure there is proper communication between Merlin departments related to assets & inventory items' movements; asset & inventory items transfers and changes are well monitored and documented and proper control of all equipment at all times is in effect.
• Ensure that all items for disposal are transported or disposed in a way, meets SOP standards and donor standards.
• To ensure that all material in support of donation certificates is correct and meets certain standards.
• Implement and standardize Merlin warehouse policy in the field level as well as monitoring and supporting its correct implementation.
• Ensures that all stock movements are carried out in a proper fashion and have all necessary documents such as bin cards, stock, cards, waybills, GRN's are correct and highlight any discrepancies as per Merlin policy.
• Supervise and monitor Merlin standard warehousing practices, keeping records to full audit trail standard under Donor regulations and Merlin policies. Ensure that the agreed standard warehouse procedures are strictly followed.
• Ensure that logistical officers have established buffer stock levels in the field sites and report to managers/project coordinators, if any sites does not have adequate stock.
• Ensure that the structure of the compounds and Merlin health facilities, electricity, water supply, power supply, doors, windows and furnishing, are in working order and any faults are being reported and repaired in line with administration SOP and necessary fault reports are being generated.
• Ensure that maintenance activities for items sent to Islamabad Logistics are closely monitored and all parties are kept informed of any changes or delays in a timely manner.
• Ensure that office and compound cleaning / housekeeping activities and carried out properly and premises and surroundings are kept in clean and tidy conditions in line with SOP policy.
• Implement Merlin Security / Safety Guidelines in the field level, for transport, base security, communications and security incident reporting in line with security plans.
• Ensure for the proper management of security guards and radio operators.
• Monitor, inspect regularly and ensure compound security & safety measures are being in place.
• Be actively involved in security guidelines elaboration as required.
• Report any breaches of the security guidelines to the Project Coordinator.
• Collect, analyze and submit security information to the Project Coordinator and the Logistics Manager as required.
• Ensure and assist for the preparation of regular, timely and accurate logistics narrative reports and security updates as well as procurement report, assets update, communications directory, fuel consumption and stock reports as per Merlin policy, from the field sites, to be submitted to the Logistics Manager and the Project Coordinator by the end of each month.
• Actively participate in the elaboration of donor repo