Admin Officer (Admin Department - Contract) - United Energy Pakistan (Formerly British Petroleum)
(2024-03 - 2024-12)
- Manage daily administrative tasks, including scheduling appointments, maintaining calendars, and coordinating travel arrangements.
- Support internal and external communication efforts by managing emails, memos, and reports efficiently.
- Ensure adherence to company policies and procedures while maintaining a safe, organized, and secure work environment.
- Effectively manage multiple tasks, prioritize responsibilities, and maintain a structured and efficient workspace.
- Provide a welcoming and professional experience for visitors, clients, and stakeholders.
- Communicate clearly and professionally—both verbally and in writing—with colleagues, clients, and vendors.
- Handle incoming phone calls, respond to emails and correspondence, and distribute information to appropriate parties.
- Oversee office maintenance, manage inventory of office supplies, and coordinate with vendors for equipment and procurement needs.
- Organize and maintain both physical and digital files, including confidential records and internal databases.
- Handle sensitive information with discretion, ensuring the confidentiality and security of company data.
- Verify monthly invoices from all vendors to ensure accuracy and completeness.
- Supervise housekeeping operations across all administrative areas, including the cafe ares, restrooms, meeting rooms, staircases, locker rooms, corridors, laundry services, and the consumables/cleaning tools warehouse.
- Raise Purchase Requisitions (PRs) and issue Release Orders (ROs) in SAP, ensuring timely follow-up until invoice closure.
- Schedule and maintain Preventive Maintenance (PM) and Corrective Maintenance (CM) records for all admin-related assets.
- Monitor and manage office supplies by tracking inventory levels and coordinating with vendors to ensure uninterrupted availability.
- Oversee the upkeep and maintenance of UEPL Staff House and Beach Huts.
- Close out safety action items (SO & SOCs) and Near Misses in the VEHS system promptly.
- Maintain monthly safety input records for all admin vendors and share reports with the HSE department.
- Conduct in-house training sessions and General Communication Meetings (GCMs) for employees and vendors; ensure records are updated as per schedule.
- Perform daily inspections of food items and uphold food safety standards in the Town Hall area.
DEO / Assistant (Security Department- 3rd Party Contract) - United Energy Pakistan (Formerly British Petroleum)
(2013-10 - 2024-02)
UEPL global proprietary software, which registers, assigns, and gives employees access to various facilities across UEPL network. The software also controls and monitor employee's movement, thereby managing assurance process across the organization nationwide. My role is to manage and operate the software, issue reports, and share them with respective stakeholders.
- Manage and coordinate security operations ensuring that security procedures are implemented and followed as per the Standard Operating Procedures.
- Responsible for VVIP security arrangements for Government officials and UEPL top management.
- Managing the corporate communication, reputation, employees, and their security protocols within Pakistan.
- Prepare Safety and Security measures and special projects in the (ppt.) slidespacks.
- Prepare theft incidents data in online dashboard and update on daily basis.(Written reports/ Recoveries/NC/FIRs etc.)
- Issue reminders on outstanding responses and pending documentation (incoming / outgoing) and follow up on pending issues.
- Prepare and check on daily basis security duties at facilities, wells & Rigs sides including O.T. (Check online tracking and conformation).
- Preparation of monthly salaries of Security staff and Radio staff and Rigs security staff, and deposit in H.Q. Karachi.
- Preparation of weekly security meeting slides and weekly reports.
- Deployment of security equipment and receipt of updated records.
- Completing the monthly work task of SO and SOC.
- Prepared and implemented daily and monthly security roster of security staff.
- Daily line walking observation sharing with concerned departments and update record in security dashboard.
- Timely processing and distribution of documentation to the team as per project distribution matrix.
- Maintaining daily basis GCM's on security database.
- LLD's share with security staff and MSC's and update record in dashboard.
- Coordination with LEA's regarding expatriate's movements/Rig Movements and update record as per the audit by LEA's.
- All legal /confidential documents provided to LEA's for security clearance of expatriates.
- Update record of audit of security contractors and share with security management.
- Update all training records of security personnel by MSC's.
- Update annual calendar and share with HOD's.
- Ongoing administrative support & tasks and follow-up on action items on daily basis and inform to top level management
- Handling the approval process of all legal documents, as per Company SOP's/Protocols.
- Maintain a high level of discretion in handling confidential information.
- Maintain good working relationships with internal and external stakeholders (UEPL/Contractors).
Assistant (Warehouse Officer) - GASCO OIL & GAS -HABSHAN & BAB ABU-DHABI GAS Ind. Ltd.
(2013-03 - 2013-08)
- Performed mechanical activities related to plant maintenance.
- Purchasing Equipment
- Office filing
- Store Inventory
- Store Issuing & Receiving
- Store Challan
- Store Monthly, weekly, Inventory
- Store supply loading & off-loading Supervision.
ASSISTANT ADMINISTRATOR (HSE Department) - DESCON ENGINEERING
(2012-10 - 2013-02)
- Manage computerized data (MS Word, Excel and PowerPoint).
- Maintain daily attendance of officers and workers.
- Make salary cheque of staff members.
- Risk Assessment of the Oil /Gas installation & Sites /HSE related training as per SOP.
- Staff Orientation
- Toolbox talks.
- Staff trainings
- HSE implementation
- Mustering controller
Assistant Administrator - Pakistan Steel Mills
(2010-01 - 2012-09)
- Update automated centralized and computerized attendance system.
- Arrangements for conferences, event, meetings, and provision of allied facilities.
- Provision of facilities including scrutiny of payment of telephone, mobiles, fax, internet, courier, postage, traveling, hotels, and fuel bills etc.
- Maintenance, insurance, scrutiny, and allocation of pool/company-maintained cars to staff, surrendering on termination of services, re-allocation, write-off, and disposal on completion of cost-effective life.
- Arrangements for provision of first aid box, fire extinguishers and installation of CCTV cameras.
- Ensured stringent controls on expenses i.e. "On Target Delivery" within plane budgets.
- As and when required, coordinated with the Purchase Committee for procurement of capital items to ensure scrupulous transactions.
- Record Keeping.
