Jaffar Khan

A dedicated procurement professional with strong experience in inventory management and cost reduction. Skilled in negotiating favorable purchase agreements, I consistently secure discounts and optimize spending. With excellent attention to detail and strong analytical skills, I can identify opportunities to cut costs and improve procurement processes, driving efficiency and value for the company.

Assistant Manager – Procurement - PAKISTAN INTERNATIONAL BULK TERMINAL LIMITED - Karachi, Pakistan

(2018-02)

Responsible for leading procurement operations under the guidance of the GM and Manager, ensuring smooth execution of sourcing activities, contract management, and strategic procurement initiatives. Experienced in preparing and managing Requests for Proposals (RFPs), Requests for Quotations (RFQs), and Bidding Documents. Skilled in managing the entire bid solicitation process, including drafting and issuing RFQs/RFPs and facilitating bid openings.

Expertise spans Conveyor Systems, Cranes, Powerhouses, Operations, and Civil Works (Mechanical, Electrical, and Machinery Parts). Also experienced in managing routine administrative expenses and ensuring compliance with organizational policies.

• Reconciliation of vendor statements with Oracle and manual systems.
• Conducting stock verification and analyzing vendor performance and price variances.
• Analyzing, negotiating, and preparing contractual agreements to ensure favorable terms and conditions that protect project interests.
• Developing procurement strategies focused on cost savings, customer service, and regulatory compliance.
• Monitoring and approving invoices for payment while resolving arising issues.
• Performing post-contract evaluations to ensure the successful completion of agreements.
• Maintaining procurement records with a focus on data accuracy and integrity.
• Compiling and presenting procurement reports for management meetings on a weekly, monthly, quarterly, and annual basis.
• Guided the procurement team, mentored juniors, and supported strategic planning, recognized for strengthening governance.
• Implemented ERP Oracle Ver-12.2 & SCM SHerp Ver-14.01, reducing data errors by 30% and improving reporting accuracy.
• Standardized procurement templates, reducing cycle time and improving compliance.
• Introduced a vendor evaluation system, achieving improvement in delivery timelines and reducing non-compliance.
• Developed detailed procurement reports, strengthening management decision-making and budget control.

Sr. Procurement Officer - SOORTY ENTERPRISES (PVT.) LTD. - Karachi, Pakistan

(2011-02 - 2018-02)

Responsible for procurement across diverse sectors, including Civil Projects, Power Generation, Office Appliances, Machinery Spare Parts, and General Items. Expert in outsourcing suppliers to secure competitive market rates, excluding trims.

• Verifying purchase comparative statements submitted by purchasers for accuracy and cost-efficiency.
• Utilizing Oracle E-Business software for procurement management, with additional experience in the legacy Supply Chain Management system of Sidat Hyder Financials (SEL Group).
• Preparing key MIS reports such as: Item Category Wise Monthly Purchase Comparison Report, Top Purchased Items of the Month, Top Suppliers of the Month.
• Responding to ad-hoc reporting requests from management to support decision-making and strategy.

Store Procurement - GATRON INDUSTRIES LTD. - Karachi, Pakistan

(2009-05 - 2011-01)

• Deal the procurement of Trims as per Material Sheet provided by Marketing Department
• Outsource the suppliers to have competitive rates in market
• Follow up to suppliers for timely in-house deliveries of all placed orders
• Generate Purchase Orders, Purchase Quotations; System based Comparative Statements at VB in house software.
• Follow up to purchaser for timely submission of documents to Store and report all pending issues report to Procurement Manager.

STORE & WAREHOUSE MAN - ALLIED COMPUTER SERVICES - Karachi, Pakistan

(2008-12 - 2009-03)

• Maintain store materials.
• Arrangement Orders wise materials requirement.
• Maintain of issuance Registers & MRN/GRN.
• Handle sales invoices.
• Maintain warehouse items.
• Shipments Receiving.
• Data operating of sale Invoices.

Bachelor of Commerce - Commerce - Karachi University

Diploma of Associate Engineer - Engineering - Government college of technology (2012)

Matric - Sadaf Academy Pvt Ltd. (2006)