K. Shahbaz

Confident, multi-skilled, and results-oriented Administration & Finance professional with 17+ years of experience in Administration, Finance, Accounting, Procurement, Logistics, Budgeting, Financial Reporting, and HR Support. Strong practical knowledge of financial management, accounting procedures, internal controls, procurement processes, and administrative operations. Proficient in Oracle ERP, SAP, QuickBooks, Tally, Verge Financials, and MS Excel, with a proven ability to manage financial records, budgets, vendors, administrative operations, and audit requirements efficiently and accurately.

Administration and Finance Officer at USPCAS-W, Mehran University of Engineering & Technology (2023-12 – 2025-10)

• Manage financial transactions: record, reconcile, and monitor financial entries, bank statements, petty cash, advances, and expenditures.
• Support budgeting, forecasting, and tracking of departmental/project funds.
• Prepare accurate monthly/quarterly/annual financial reports, variance analyses, and dashboards.
• Ensure compliance with financial and accounting policies, audit requirements, and university regulations.
• Assist in internal and external audit processes by submission of required documentation.
• Maintain fixed assets register, inventory of equipment, and ensure proper tagging and disposal procedures.
• Manage the administrative operations i,e, office supplies, equipment, stationery, asset maintenance, and vendor services.
• Coordinate procurement of goods and services: prepare requisitions, request for quotations (RFQs), evaluate bids, issue purchase orders, track deliveries, and payments.
• Maintain records for vendor contracts, invoices, and service agreements.
• Oversee logistics for events, meetings, and workshops: booking venues, arranging transport, catering, and accommodation when required.
• Supervise staff attendance, leave, travel claims, and documentation relating to HR/admin where applicable.
• Maintain filing and documentation systems (paper and electronic) for administrative and financial records.

Admin & Logistics Officer at Thardeep Microfinance Foundation (2016-06 – 2023-11)

• Coordinate with Manager Admin/Logistic & Legal in Head Office.
• Prepare a monthly Fuel consumption report.
• Ensure accurate and timely submission of staff’s timesheets for processing by HR/Administration.
• Follow up on staff leave of absence and notify the regional office.
• Manage, coordinate, and implement administrative activities, including procurement, inventory, logistics, etc.
• Ensure smooth running of administrative operations and daily coordination with all Area and Branch offices.
• Manage printing/publication requirements for all offices.
• Maintain and update the Asset Register, Consumable Register, Inward/Outward, Telephone logbook, Vehicle/Generator logbook, Stationery Register, and agreements accordingly.
• To ensure smooth communication and technical support to the Area Managers, Branch officers, and their teams in the field.
• Assist in arranging official meetings, workshops, trainings, events, and other organizational activities, including logistics and venue arrangements.
• Coordinate transportation and vehicle-related requirements, including vehicle scheduling, fuel monitoring, maintenance follow-up, and proper record-keeping.
• Support Area and Branch offices in resolving day-to-day administrative, logistics, procurement, and operational issues.
• Perform other tasks assigned by the Supervisor.

District Finance Officer at South Asia Partnership Pakistan (2015-04 – 2016-04)

District Admin Officer at Thardeep Microfinance Programme (2014-02 – 2015-03)

Admin & Finance Officer at Village Community Development Organization (2012-05 – 2014-01)

Admin, Finance & Logistics Officer at Pakistan Fisherfolk Forum (2011-10 – 2012-05)

Logistics and Accounts Officer at Research and Development Foundation (2011-03 – 2011-09)

Admin, Finance & Logistics Officer at Pakistan Fisherfolk Forum (2008-06 – 2011-06)

Master’s in Business Administration – University of Sindh (2009)

Bachelor's in Commerce – University of Sindh (2005)

Intermediate in Commerce – B.I.S.E, Hyderabad (2002)

Matriculation in Science – B.I.S.E, Hyderabad (2000)