Kifayat Ullah

Confidentiality File keeping: Locate and attach appropriate files to incoming correspondence requiring replies Take dictation and transcribe information

Secretary to Rector - Rector's Secretariat, GIK Institute - Topi, District Swabi

(2013-07)

• Confidentiality
• File keeping: Locate and attach appropriate files to incoming correspondence requiring replies
• Take dictation and transcribe information
• Arrangement of Rector's meetings/appointments
• Preparing of agenda for meeting(s) of Board of Governors (BoG), Executive Committee (EC), Governing Council (GC) and other minutes
• Recording of minutes of BoG, EC, GC and other minutes and follow-up actions
• Record keeping of minutes of meeting/decision of the BoG, EC, GC and other minutes
• Maintaining database of mail/correspondence with HEC, PEC, parent body of Institute etc.
• Sorting and distributing incoming post/mails and organizing and sending outgoing post/mail
• Provision of historical reference by utilizing filing and retrieval systems
• Liaising with officers/staff in other departments and with external contacts
• Greet visitors and callers, handle their inquiries, and direct them to the appropriate person according to their needs
• Hotel and Flight Reservation

Office Assistant - HR Department, GIK Institute - Topi

(2011-08 - 2013-06)

• Performing HR administrative and secretarial support functions
• Noting, Drafting, Recruiting, Personnel's appraisal
• Coordinating with other departments to provide required administrative and human resource support
• Preparing of job advertisements, screening of applicants, scheduling of interviews, creation of employ contracts etc.
• Coordinating in training the employees
• Maintaining record of recruitments, transfers, postings, training, performance, increments, promotions/demotions, remuneration, misconduct/disciplinary proceedings, attendance & leave, resignations/terminations/retirements—ensuring strict compliance of applicable policy, procedures, rules and regulations
• Drafting of Minutes of the Selection Committee/Standing Selection Committee Meetings, and other different committees i.e. inquiry, investigation etc.
• Processing of faculty/staff's recruiting, probations, service contracts / leave, office order etc. cases
• Liaison with foreign embassies/ companies/ NGOs in connection with Convocation/Open House invitation's confirmation etc.

Manager - M/s Vision Engineering Group Pakistan, M/s TRI (Technical Resources Int'l), M/s AS&GE (Aerospace & Ground Equipment), M/s Malupco International - Islamabad, IBD

(2009-10 - 2011-07)

• Coordination with sister concerned companies i.e. AS&GE FZP, UAE
• Coordination with technical manpower in field area
• Provision of transport/carriage facility to manpower in the field
• Inland Booking of rooms in hotels for Tech Reps coming from USA, UK, Ukraine
• Reservation of rooms for company officials in visiting countries
• Import of goods for clients i.e. Ministry of Interior, Defense, etc.
• Inquiry of RFQs (request for quotations) with permanent venders in USA, UK, Canada, Ukraine, China, New Zealand etc
• Feedback correspondence with vendors
• Correspondence with clients like DGDP, DP(Air), KPK & Islamabad Police, GHQ through emails/fax, normal mail, etc
• Preparing of offers/proposals (technical / commercial) for client
• Preparing and managing/pursuing of documents for logistics/customs clearance i.e. End User Certificate, Letter of Intent, Invoice/ Packing list, Bill of Lading or Airway Bill
• Invoice /Packing List making
• Managing/pursuing of Transfer of Funds in banks abroad
• Procurement of projects materials like PA system, cables, devices etc.
• Procurement of building's finishing materials from local market in Pindi & Islamabad
• Supervision of civil works i.e. Masonry, Tile fixing, Steel works, HVAC, electric, CCTV
• Negotiations with petty contractors regarding civil/steel/plumbing/electrical/HVAC etc works
• Working duties & accomplishments with Foreign Tech Reps i.e.: M/s Sepura Plc. UK, Proximus LLC, Ukraine

Chief Tech - Pakistan Air Force / Pakistan Aeronautical Complex- Kamra - Kamra

(1991-07 - 2009-07)

Supervisor / JCO level position for 18 years

• Supervised and worked in different technical workshops and on aircrafts for about 10 years
• Drafting of letters/signals/loose-minutes for approval. Making of Presentation/Précis
• Correspondence/Coordination with other sections
• Preparing of duty roster of manpower for different shifts and tasks
• Detailing of suitable manpower for different tasks
• Experience on man-hours/work code using ALMS (Automatic Logistic & Management System)
• Performed duties with Inspector General, PAF for auditing warehouses, depots and PAF bases for 3 months in connection with Inventory of Stores, its proper storage, Safety etc.
• Homework for ORI (Operational Readiness Inspections); including Safety of Men, Material and Time
• Coordinating and escorting VIPs movements, Experience of communication on walkie/talky
• Performed duties as Commander, Strike Force, Used small/heavy weapons
• Performed duties as Guard Commander in deferent securities threat-levels
• Well versed with use of proper fire extinguishers for all types of fires
• Attended fire committee meeting and Flight safety meetings
• Quality inspection of fresh/other food items and hygienic conditions.
• Remedial actions on Suggestion Book (complaint) kept in the Dining hall.
• Responsible for high degree of discipline in the mess
• Routine Demand and Turn-in of components using ALMS (Automatic Logistic & Management System)
• Maintaining and housekeeping of Pre-Issue stores of the section and its inventory
• Solving of grievances of subordinates of minor nature.
• Work experience in a QC/QA,ISO 9001:2000 certified environment for 7 ½ years
• Preparing remedial reports/line of action(s) on QC/QA reports
• Working experience with foreign tech reps i.e.: M/s SELEX Galileo Inc., Italy, Chinese Tech Reps, M/s Sagem -Le Ponant de Paris France, M/s Litton Guidance & Control Inc. USA (now Northrop Grumman Corporation, USA).
• Conducted refresher classes/training and On-Job-Training (OJT)/ Skill Enhancement Program (SEP)

Secondary School Certificate - BISE Peshawar (1990)

Diploma of Associate Engineer (DAE) - Electronics (Radar) Technology - PAF Base, Korangi Creek (1994)

BA - Economics, Sociology, Education - University of Karachi (1998)

B.Ed.

• Bachelor of Education - AIOU, Islamabad (2007)

Master of Arts - Political Science - University of Peshawar (2002)