Secretary to Rector - Rector's Secretariat, GIK Institute - Topi, District Swabi
(2013-07)
- Confidentiality
- File keeping: Locate and attach appropriate files to incoming correspondence requiring replies
- Take dictation and transcribe information
- Arrangement of Rector's meetings/appointments
- Preparing of agenda for meeting(s) of Board of Governors (BoG), Executive Committee (EC), Governing Council (GC) and other minutes
- Recording of minutes of BoG, EC, GC and other minutes and follow-up actions
- Record keeping of minutes of meeting/decision of the BoG, EC, GC and other minutes
- Maintaining database of mail/correspondence with HEC, PEC, parent body of Institute etc.
- Sorting and distributing incoming post/mails and organizing and sending outgoing post/mail
- Provision of historical reference by utilizing filing and retrieval systems
- Liaising with officers/staff in other departments and with external contacts
- Greet visitors and callers, handle their inquiries, and direct them to the appropriate person according to their needs
- Hotel and Flight Reservation
Office Assistant - HR Department, GIK Institute - Topi
(2011-08 - 2013-06)
- Performing HR administrative and secretarial support functions
- Noting, Drafting, Recruiting, Personnel's appraisal
- Coordinating with other departments to provide required administrative and human resource support
- Preparing of job advertisements, screening of applicants, scheduling of interviews, creation of employ contracts etc.
- Coordinating in training the employees
- Maintaining record of recruitments, transfers, postings, training, performance, increments, promotions/demotions, remuneration, misconduct/disciplinary proceedings, attendance & leave, resignations/terminations/retirements—ensuring strict compliance of applicable policy, procedures, rules and regulations
- Drafting of Minutes of the Selection Committee/Standing Selection Committee Meetings, and other different committees i.e. inquiry, investigation etc.
- Processing of faculty/staff's recruiting, probations, service contracts / leave, office order etc. cases
- Liaison with foreign embassies/ companies/ NGOs in connection with Convocation/Open House invitation's confirmation etc.
Manager - M/s Vision Engineering Group Pakistan, M/s TRI (Technical Resources Int'l), M/s AS&GE (Aerospace & Ground Equipment), M/s Malupco International - Islamabad, IBD
(2009-10 - 2011-07)
- Coordination with sister concerned companies i.e. AS&GE FZP, UAE
- Coordination with technical manpower in field area
- Provision of transport/carriage facility to manpower in the field
- Inland Booking of rooms in hotels for Tech Reps coming from USA, UK, Ukraine
- Reservation of rooms for company officials in visiting countries
- Import of goods for clients i.e. Ministry of Interior, Defense, etc.
- Inquiry of RFQs (request for quotations) with permanent venders in USA, UK, Canada, Ukraine, China, New Zealand etc
- Feedback correspondence with vendors
- Correspondence with clients like DGDP, DP(Air), KPK & Islamabad Police, GHQ through emails/fax, normal mail, etc
- Preparing of offers/proposals (technical / commercial) for client
- Preparing and managing/pursuing of documents for logistics/customs clearance i.e. End User Certificate, Letter of Intent, Invoice/ Packing list, Bill of Lading or Airway Bill
- Invoice /Packing List making
- Managing/pursuing of Transfer of Funds in banks abroad
- Procurement of projects materials like PA system, cables, devices etc.
- Procurement of building's finishing materials from local market in Pindi & Islamabad
- Supervision of civil works i.e. Masonry, Tile fixing, Steel works, HVAC, electric, CCTV
- Negotiations with petty contractors regarding civil/steel/plumbing/electrical/HVAC etc works
- Working duties & accomplishments with Foreign Tech Reps i.e.: M/s Sepura Plc. UK, Proximus LLC, Ukraine
Chief Tech - Pakistan Air Force / Pakistan Aeronautical Complex- Kamra - Kamra
(1991-07 - 2009-07)
Supervisor / JCO level position for 18 years
- Supervised and worked in different technical workshops and on aircrafts for about 10 years
- Drafting of letters/signals/loose-minutes for approval. Making of Presentation/Précis
- Correspondence/Coordination with other sections
- Preparing of duty roster of manpower for different shifts and tasks
- Detailing of suitable manpower for different tasks
- Experience on man-hours/work code using ALMS (Automatic Logistic & Management System)
- Performed duties with Inspector General, PAF for auditing warehouses, depots and PAF bases for 3 months in connection with Inventory of Stores, its proper storage, Safety etc.
- Homework for ORI (Operational Readiness Inspections); including Safety of Men, Material and Time
- Coordinating and escorting VIPs movements, Experience of communication on walkie/talky
- Performed duties as Commander, Strike Force, Used small/heavy weapons
- Performed duties as Guard Commander in deferent securities threat-levels
- Well versed with use of proper fire extinguishers for all types of fires
- Attended fire committee meeting and Flight safety meetings
- Quality inspection of fresh/other food items and hygienic conditions.
- Remedial actions on Suggestion Book (complaint) kept in the Dining hall.
- Responsible for high degree of discipline in the mess
- Routine Demand and Turn-in of components using ALMS (Automatic Logistic & Management System)
- Maintaining and housekeeping of Pre-Issue stores of the section and its inventory
- Solving of grievances of subordinates of minor nature.
- Work experience in a QC/QA,ISO 9001:2000 certified environment for 7 ½ years
- Preparing remedial reports/line of action(s) on QC/QA reports
- Working experience with foreign tech reps i.e.: M/s SELEX Galileo Inc., Italy, Chinese Tech Reps, M/s Sagem -Le Ponant de Paris France, M/s Litton Guidance & Control Inc. USA (now Northrop Grumman Corporation, USA).
- Conducted refresher classes/training and On-Job-Training (OJT)/ Skill Enhancement Program (SEP)
