Admin and Logistics Officer at Medical Emergency Resilience Foundation (2026-01 – Present)
- Maintain project office files, correspondence, and records in an organized and confidential manner.
- Support HR processes at the field level (e.g., keeping attendance records, staff timesheets, and leave requests).
- Ensure proper management of office supplies, utilities, and stationery.
- Assist in organizing meetings, workshops, and field visits.
- Support procurement of goods and services at the field level in compliance with organizational and donor procedures.
- Maintain updated records of purchase requests, quotations, purchase orders, and delivery notes.
- Ensure proper storage, handling, and distribution of supplies in the field.
- Maintain asset and inventory registers and regularly update stock reports.
- Arrange transportation and travel logistics for staff, visitors, and material movement.
- Ensure proper use and maintenance of project vehicles, including logbooks, fuel records, and servicing schedules.
- Coordinate transport arrangements for staff movements and field activities.
- Support the Project Coordinator in coordinating with suppliers, service providers, and local authorities for admin and logistics matters.
- Prepare and submit weekly/monthly admin and logistics reports to the Quetta/Islamabad office.
- Ensure all admin and logistics activities comply on donor policies, as well as security and safety protocols.
Human Resource Assistant at Secours Islamique France (SIF), Pakistan (2025-03 – 2025-12)
Support the HR Manager and HR Officer in national staff HR management, coordination, and daily HR operations.
- Maintain and update confidential personnel files, HR databases, and employee records.
- Assist in recruitment, onboarding, and orientation processes for new employees.
- Support payroll preparation by collecting and verifying attendance, leave, overtime, per diem, and related documentation.
- Monthly pay slips preparations and ensuring that all SIF staff signed and submitted to the Finance department (Coordination and Projects).
- Coordinate HR communications, compliance checks, audits, reporting, and staff benefits administration.
- Liaised with logistics and other departments to support staff services, ID card issuance, and HR-related activities
- Oversaw payroll management for 232 regular staff and supervised 120 daily wage workers, including dishwashers and roti/paratha makers.
- Perform additional tasks as assigned by the line manager.
District Admin, Logistics, HR and Finance Officer at MERF – Medical Emergency Resilience Foundation, Pakistan (2022-09 – 2024-11)
- Managed effective operations and maintenance of office, guesthouse, and organizational fleet.
- Supervised electrical systems, generators, office assets, lease agreements, and maintenance documentation.
- Coordinated with service providers including plumbers, electricians, and carpenters to ensure timely maintenance.
- Ensured hygiene standards and consistent availability of office, kitchen, and guesthouse supplies.
- Maintained stationery inventory and ensured proper tracking and accountability of organizational assets.
- Oversaw vehicle allocation, scheduling, and transport documentation.
- Monitored driver performance, fuel consumption, and vehicle utilization efficiency.
- Ensured compliance with organizational transport, safety, and operational policies.
- Reviewed procurement requests and ensured compliance with specifications and required documentation.
- Supported contract development to ensure inclusion of all technical and financial requirements.
- Assisted in market surveys and facilitated procurement, purchase, and delivery of goods to project sites.
- Ensured petty cash reconciliation on a weekly basis and before issuance of new advances.
- Coordinated with project teams to validate procurement needs and ensure proper justification.
- Verified delivery documentation and processed payment requests in line with agreed terms.
- Managed front desk and administrative operations, including visitor management, meeting coordination, courier services, and records handling.
- Served as District-Level Security Focal Person, coordinating with local and provincial authorities.
- Maintained and updated official documentation, including NOCs and regulatory compliance records.
- Monitored, assessed, and disseminated security updates and incident reports across operational areas.
- Coordinated staff travel security clearances and monitored field movements in accordance with organizational protocols.
- Managed end-to-end recruitment, onboarding, and employee induction processes.
- Maintained HR databases, personnel files, attendance, and leave management systems with confidentiality.
- Handled employee relations and supported resolution of workplace issues.
- Ensured HR compliance with organizational policies and donor requirements.
- Supported payroll processing and resolved salary-related queries.
- Managed petty cash, budgeting, expense tracking, and financial reporting.
- Monitored expenditures and ensured strong internal financial controls.
- Prepared HR and finance reports and supported internal/external audits.
- Ensured accurate documentation and recordkeeping for compliance purposes.
Branch Services Officer at United Bank Limited (UBL) (2019-07 – 2020-11)
- Manage the daily operations and maintenance of the branch cash vault.
- Supervise daily cash movements, including ATM operations, deposit pick-ups, payroll deliveries, and other banking services to ensure smooth transaction flow.
- Perform effective sorting, balancing, and reconciliation of operational tills.
- Execute all customer financial transactions accurately and efficiently.
- Carry out any additional duties as assigned by the Branch Operations Manager.
District Supervisor at Balochistan Rural Support Programme (BRSP)- BISP/ NSER Project (2019-02 – 2019-07)
- Manage printing, documentation, and physical record-keeping as per NSER guidelines.
- Supervise, shadow, and support enumerators during field data collection.
- Assign localities and route maps to enumerators and coordinate field coverage.
- Support the Survey Manager in PIC and related field activities.
- Upload, sync, and manage ERF data, including daily discrepancy resolution with BISP.
- Oversee team logistics and coordination to ensure smooth field operations.
- Perform additional tasks as assigned by the line manager.
