Masooma Riaz

Assistant Manager Administration at BEECHTREE (HKB Retail SMC-PVT Ltd)

2020-present

Supervising the day-to-day operations of the administrative department and staff members.
Hiring, training, and evaluating employees and taking corrective action when necessary.
Developing, reviewing, and improving administrative systems, policies, and procedures.
Ensuring the office is stocked with necessary supplies and that all equipment is working and properly maintained.
Working with the accounting and management teams to set budgets, monitor spending and other expenses.
Planning, scheduling, and promoting office events, including meetings, conferences, interviews, orientations, and training sessions.
Lead administration aspects of events and workshops including hotel booking, and facilities.
Collecting, organizing, and storing information using computers and filing systems.
Building and expanding on skills by engaging in educational opportunities.
Schedules for all executives and manage booking for conference rooms and group workspaces.
Work with HR department to facilitate recruitment drives, including setting up and running a booth at local career fairs.
Train new administrative assistant interns in office management procedures and schedule on-the-job mentoring with multiple departments.
Maintain and improve online databases of client accounts and external vendors, including updating information when necessary.
Created a new system for following up with potential clients in an efficient and effective manner.
To manage the CEO, Directors and Management Protocols

Internship as a Graphic designer in BEECHTREE

2021

Create and design print and digital materials
Adhere to brand guidelines and complete projects according to deadline
Retouch and manipulate images
Use graphic design software (Adobe Photoshop ,Adobe Illustrator, Adobe XD ,InDesign)and work with a wide variety of media
Collaborate with the Creative Director and Graphic Design Manager to develop design concepts
Receive feedback from the Creative Director and Graphic Design Manager and make necessary changes
Assemble final presentation material for printing as needed

Admin Executive in Cyan Business Solution

2019-2020

Performed numerous administrative tasks as necessary, including scheduling meetings and travel, working with external vendors, interacting with visitors, and answering phone calls and emails from customers.
Manage office supplies stock and place orders
Prepare regular reports on expenses and office budgets
Maintain and update company databases
Organize a filing system for important and confidential company documents
Update office policies as needed
Maintain a company calendar and schedule appointments
Distribute and store correspondence (e.g. letters, emails and packages)
Prepare reports and presentations with statistical data, as assigned
Arrange travel and accommodations
Schedule in-house and external events
Helped plan and execute annual holiday parties, including organizing vendors, researching venues, and maintaining guest lists.

Coordinator in American Lyceum International School

2017-2019

Developing a creative learning community across the school to have knowledge, understanding and enthusiasm for creative teaching and learning as a key to raising achievement, aspiration and motivation
to build a community of creative learning practice across the school, involving all departments as appropriate
to involve parents, Governors and other members of the community extensively throughout the program
to take overall responsibility for program and project management, delegating extensively across the school community and ensuring roles and responsibilities are understood clearly by all
School Coordinators will be expected to be released from other duties in order to ensure this role is allocated sufficient time to attend planning, evaluation and networking meetings