Muhammad Ali Arif

Experienced Administration Officer with 21 years of experience in chemical plants, fertilizer, oil & gas, and construction industries, including major projects and shutdowns. Skilled in site administration, workforce coordination, document control, personnel records, reporting, logistics, contractor coordination, and office management. Proven ability to support project and shutdown teams, coordinate with management and contractors, maintain accurate documentation, and ensure smooth day-to-day administrative operations in fast-paced industrial environments.

Strong organizational, communication, and problem-solving skills with a focus on accuracy, compliance, and timely execution. Successfully supervised 6+ major shutdown projects at PARCO, PRL, NRL, EPCL, FERT and EFERT. Strong regulatory compliance background (OSHA, NEBOSH, IOSH).

Proficient in MS Office.

Admin Officer at MADINA SUGAR MILLS (LTD) (2026-02 – Present)

Madina Sugar Mills Ltd, 10 KM Faisalabad Road Chiniot.

Administration Supervisor at DESCON ENGINEERING LTD (2022-12 – 2024-01)

Managed day-to-day site and office administration for projects, plant operations, and shutdown activities. Maintained employee, contractor, attendance, leave, and personnel records accurately and confidentially. Coordinated mobilization and demobilization of employees, contractors, and project personnel.

Prepared daily, weekly, and monthly administrative reports for management. Coordinated with HR, HSE, Operations, Maintenance, Procurement, and Project teams to support site activities. Managed office correspondence, documentation, filing, and document control systems.

Monitored attendance, manpower requirements, time sheets, and overtime records. Prepared letters, memos, meeting minutes, reports, and other official correspondence. Maintained records of project documentation, permits, certificates, and employee credentials.

Ensured administrative activities were completed according to company policies, procedures, and project requirements.

• Fauji Fertilizers Bin Qasim Limited FBFL Karachi TP-00078, Project-1164 (August 2025 to January 2024)
• Lotte Chemical Pakistan Limited LOTTE Karachi TA-25, Project-1168 (January 2025 to June 2025)
• Pak-Arab Refinery Limited PARCO Qasba Gujrat TP-0074, Project-1154 (July 2024 to December 2024)
• Engro Fertilizers Limited EFERT Dherki TP-40002, Project-1151 (March 2024 to July 2024)
• Pakistan Refinery Limited PRL Korangi Karachi TP-00075, Project-1148 (December 2023 to March 2024)
• National Refinery Limited NRL Karachi TP-00012, Project-1143 (September 2023 to November 2023)
• Fatima Fertilizer Limited FFRT Sheikhupura TA-10066, Project-1131 (February 2023 to March 2023)
• Engro Polymer & Chemical Limited EPCL Karachi TA-00065, Project-1125 (December 2022 to January 2023)

Administrative Supervisor – ADNOC Project, Zirku Island at TRANS MIDDLE EAST GENERAL CONTRACTING LLC (2021-10 – 2022-11)

Provided comprehensive administrative and site coordination support for projects, plant shutdowns, and construction activities. Managed workforce coordination, personnel records, attendance, time sheets, documentation, reporting, logistics, mobilization, and demobilization. Coordinated with management, HR, HSE, operations, contractors, and subcontractors to ensure smooth project execution.

Maintained accurate administrative records and supported meetings, site activities, and day-to-day office operations in accordance with company procedures.

Administrative Supervisor at BILAL GENERAL TRANSPORT LLC (2015-06 – 2021-09)

Experienced Administrative Supervisor with over 6 years of proven expertise in transportation and fleet operations management within the UAE. Strong background in fleet supervision, manpower administration, compliance with safety and environmental regulations, and client coordination. Highly skilled in transportation reporting, equipment and vehicle documentation, scheduling, and workforce management.

Known for ensuring operational efficiency, minimizing downtime, and maintaining accurate administrative records while supporting seamless coordination between operations, clients, and billing teams.

In-Charge Time Office at DESCON ENGINEERING LTD (2003-02 – 2015-05)

Experienced In-Charge Time Office professional with strong expertise in manpower attendance management, time sheet control, overtime calculation, and payroll coordination. Proven ability to manage daily, weekly, and monthly attendance records for large workforces while ensuring accuracy and compliance with company policies and labor regulations. Skilled in coordinating with site supervisors, HR, and payroll departments to resolve discrepancies and ensure timely salary processing.

Experienced in maintaining leave records, shift schedules, workforce deployment, and employee documentation, with a strong focus on confidentiality, accuracy, and reporting. Adept at preparing manpower reports, productivity summaries, and supporting project and operations teams with reliable workforce data.

• 1117 Megawatt Ranolia Hydro Power Project, Besham (May 2012 to May 2015)
• 115K BPD Byco Oil Refinery Bisicor Hub Choki (April 2011 to May 2012)
• 1200 MTPD NP PRILLING PLANT Fatima Fertilizer Ltd, Sadiqabad (May 2010 to April 2011)
• 225-MW CCPP Bhikki HALMORE Power Generators Sheikhupura (August 2009 to April 2010)
• Mirani Dam Project (WAPDA) Turbat, Balochistan (February 2003 to August 2009)

Bachelor of Arts in Humanities – University of Punjab, Pakistan (2005)

Faculty of Science in Pre-Engineering – BISE Rawalpindi, Pakistan (2003)

Matriculation in Science – BISE Multan, Pakistan (1994)