Executive Admin at 10Pearls (2023-01 – Present)
- Manage day-to-day administrative operations and office maintenance.
- Maintain office supplies inventory and place orders when necessary.
- Ensure company policies and procedures are followed in administrative tasks.
- Coordinate with vendors and service providers for office-related services.
- Organize and schedule meetings, appointments, and travel arrangements.
- Maintain proper filing systems – both digital and physical.
- Support HR and finance teams in tasks like documentation, record-keeping, and logistics.
- Handle correspondence, memos, reports, and other administrative documents.
- Supervise office support staff.
- Ensure cleanliness, safety, and security standards are upheld in the office premises.
- Manage petty cash processes, including collecting vouchers, recording transactions, obtaining approvals, dispatching hard copies, emailing soft copies to Finance, and ensuring timely payment disbursement.
- Compile monthly Stock Report on expenses and office budgets
- Formalize LESCO Billing and Consumption Tracking Procedures, preparing a comprehensive LESCO sheet with daily electric unit consumption recording meter attendance.
- Coordinate and oversee internal events.
- Monitor attendance of janitorial staff. Oversee and manage overtime, including the preparation of overtime sheets.
- Arrange travel and accommodations.
Front Desk Officer at 10Pearls (2023-01 – 2023-01)
- Represent the company positively, warmly greet visitors, and handle phone calls courteously.
- Address visitor queries, maintain logs, and issue passes when required.
- Arrange refreshments and vouchers for events. Handle hotel reservations and reservations for lunches and dinners.
- Manage employee birthday celebrations by arranging cake
- Distribute health card and EOBI information, maintaining records.
- Manage stationary requisitions and stock at the front desk and update extension lists.
- Maintain a first aid box and conduct floor walks ensuring cleanliness, and monitoring maintenance in the organization.
- Collect and compile monthly mobile bills, ensuring reimbursement compliance.
- Handle new joining induction forms and print necessary documents.
- Manage courier, coordinate with admin on ticketing and assist HR on onboarding of new employees.
- Assist admin in bootcamps, training, and other events.
Institute Ambassador at Nextbridge Institute (2021-11 – 2023-01)
- Meet and greet prospective students, provide them courses' information.
- Maintain schedule of conference room for in-house activities.
- Help Institute Coordinator with tasks that include but not limited to fees collection from students, maintain class attendance, inventory of institute and the like.
- Correspondence with students via calls and emails and any other mode of communication.
- Represent institute in colleges and universities as an ambassador, attending career fairs.
- Respond to queries/comments on Institute social media pages.
- Greet guests and respond to them with a professional and positive attitude, maintain ambience of lounge – lighting, cleanliness, hygiene.
- Coordinate with HR and Recruitment departments regarding multiple activities.
- Attend all incoming calls at office reception, take messages and maintain their logs.
- Distribute Incoming couriers and handle general stationary items request.
HR Assistant at Tufa Telecommunication PVT Ltd (2020-09 – 2021-11)
- Assist HR managers with recruitment, record maintenance and payroll processing, and provide clerical support to all employees.
- Support all internal and external HR related inquiries or requests.
- Maintain digital and electronic records of employees.
- Serve as point of contact with benefit vendors and administrators.
- Assist with the recruitment process by identifying candidates, performing reference checks and issuing employment contracts.
- Schedule meetings, interviews, HR events and maintain agendas.
- Complete termination paperwork and exit interviews.
- Handled company correspondence, phones and email, and responded to customers.
- Worked as a Front Desk officer as a backup.
- Greet and welcome guests in person and on phone; answer and direct inquiries to designated department.
- Maintain log books, including sign-in/out logs, front desk expenditures, and calls received.
- Pick up and sort daily incoming correspondence and deliver sorted mail to addresses.
Teacher at Sal-Sabeel School (2017-08 – 2019-11)
- Reviewed curriculum and devised alternate approaches to presenting lessons to increase student understanding.
- Cooperated with parents to support students' learning and healthy development in school and at home.
- Taught courses in English to all-ages school classroom.
- Graded and evaluated student assignments, papers and course work.
