Sana Kazim
EXECUTIVE COORDINATOR | EXECUTIVE OFFICE | ADMINISTRATION
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About
A 20-year+ executive coordination and administration professional with experience supporting CEOs and senior leadership across retail, fertilizer, engineering, and telecom sectors. Expertise in executive operations, calendar and meeting management, travel, confidential correspondence, budgeting, procurement, HR administration, reporting, ERP processes, and process improvement.
Experience
Executive Coordinator to CEO at OUTFITTERS PVT LTD (2021-01 – Present)
- Manage CEO calendar, meetings, appointments and competing priorities.
- Coordinate executive correspondence, reports, research and presentation materials.
- Attend meetings and prepare minutes, action points and follow-up documentation.
- Coordinate executive travel including flights, hotels, ground transportation, visas and travel documentation.
- Coordinate office services, personnel support, records and administrative requirements.
- Review operating procedures and identify opportunities to improve workflow, reporting and expenditure control.
Executive Coordinator to CEO at FATIMA FERTILIZER PVT LTD (2018-02 – 2021-01)
- Managed CEO schedules, meetings, communications and executive travel.
- Coordinated board, committee and management meetings.
- Managed confidential documents and executive records.
- Supported office administration, supplies and records management.
Admin Manager at ENGINEERING ENTERPRISES (2017-02 – 2018-02)
- Completed the merger of two companies across Accounts and HR functions.
- Supported organizational restructuring and job-description development.
- Created the company Employee Handbook and revamped the career portal.
- Supported HR programs covering recruitment, compensation, training, succession planning, employee relations, and compliance.
- Established and monitored SLAs and KPIs.
Admin Finance Executive at WARID TELECOM (2006-03 – 2017-02)
- Managed nationwide company payments and ERP requisitions.
- Prepared HR & Administration OPEX/CAPEX budgets, forecasts, and variance analysis.
- Monitored expenditure and payment schedules against approved budgets.
- Supported process automation through Fleet Management System (FMS) and Payment Authorization Form (PAF).
- Ensured compliance with procurement, financial, and empowerment policies.
- Set team KPIs and monitored performance; supported outsourcing feasibility studies and annual administration planning.
Education
Bachelor of Arts – University of the Punjab
BCS Diploma in Calculus & Computer Languages – The Global College, Lahore
F.Sc in Mathematics, Statistics & Economics – Govt. Gulberg College, Lahore
