Assistant Director Administration - Pakistan Red Crescent Society - Islamabad
(2025-01)
- Ensure smooth administrative operations within the organization
- Lease Agreements & coordination with different tenants of PRCS NHQ
- Budget management and cost control for admin expense
- Coordinate with external vendors for collection of quotations & other repair / maintenance work as and when required
- Facilitate and assist in event management including workshops and meetings (venue management, catering, and refreshment arrangements)
- Coordination with CDA and ICT authorities for regular office operations
- Managed daily office operations, maintaining efficient workflow and meeting administrative deadlines
- Dealing with different vendors for smoothly running of the office operations
- Providing regular support to the Procurement / Logistics department in daily operations / procurements
- Facilitated communication between departments, enhancing teamwork and project success rates
Admin Officer - Pakistan Red Crescent Society - Islamabad
(2022-08 - 2025-01)
- Managed daily office operations, maintaining efficient workflow and meeting administrative deadlines
- Created employee attendance reports verifying compliance with company policy
- Drafting of Official letters / approval notes
- Ensure repair & maintenance of the building (as & when required)
- Negotiated with vendors and service providers, securing cost-effective contracts for the company
- Answered calls and emails efficiently, recording accurate messages and swiftly following up on enquires
- Facilitated communication between departments, enhancing teamwork and project success rates
- Make Accommodation & travel arrangements for out city visits / meetings
- Supervised junior administrative staff, providing training and guidance to improve performance
- Responsible to manage routine events / workshops & Training of the organization
Personal Assistant / Office Assistant - Pakistan Red Crescent Society - Islamabad
(2013-04 - 2022-07)
- Actioned instructions to complete administrative tasks within deadlines
- Managed complex diaries, scheduled meetings, and coordinated travel arrangements for senior executives to optimise their time efficiently
- Organised and facilitated board meetings, including preparing agendas, taking minutes, and following up on action points to support decision-making processes
- Handled emails and written business correspondence on behalf of senior office staff
- Coordination with Visa centres for Secretary General's visits
Personal Assistant / Admin Supervisor (Additional Charge) - Fauji Corn Complex - Jehangira, Pakistan
(2009-04 - 2013-03)
- Actioned instructions to complete administrative tasks within deadlines
- Coordinated and booked meetings, conferences and client appointments for managers
- Oversaw maintenance of office equipment and facilities, liaising with contractors to ensure a safe and efficient working environment
- Maintained clean, safe working environments to eliminate accident risks
Computer Operator - Armed Forces Institute of Transfusion (AFIT) - Rawalpindi, Pakistan
(2008-09 - 2009-03)
- Documented repairs in log book to enable tracking history and maintain accurate records
- Completed basic upkeep and notified supervisors of more complex repairs needed
- Prepared CNE Patients Bill and update record accordingly
