Document Controller

Job Title: Document Controller

Location: Sines, Portugal

Department: Construction

Reports to: Project Director

Company Description

Build your Future:

TSL is a leading technical engineering and construction partner operating across EMEA, the Americas and APAC.

We are committed to creating the spaces to power the fourth industrial revolution, whilst ensuring we leave a positive environmental and social legacy for communities across the world. Specialising in Data Centres, Advanced Manufacturing, Logistics, Food and Pharmaceuticals, we are proud to deliver outstanding turnkey projects at speed, without compromise on safety or quality.

Our team at TSL is focused on working with our clients and the entire supply chain to create a simple agenda concentrated on getting things done. At the heart of what TSL does is taking the ‘noise’ out of project delivery whilst ensuring that we are always engineering best value for money and fit-for-purpose solutions.

TSL is an equal opportunity employer and we are especially proud that our dynamic, international team is made up of colleagues representing 48 nationalities across the world. We want big-picture thinkers who aren't afraid to roll up their sleeves, refusing to settle for 'good enough' and pushing for great each time. We are firm believers that to build quality, you must invest in quality. We will continue to invest in our biggest asset: our amazing team.

Role Description

TSL is recruiting a highly organised and detail-oriented Document Controller to support the delivery of large-scale construction projects across Portugal, including data centres, manufacturing facilities and logistics warehouses. Working within the Pre-Construction, Design and Construction Teams, they will be responsible for ensuring that all technical, commercial and contractual documentation are accurate, up-to-date, secure and accessible throughout the full project lifecycle.

This role plays a critical part in maintaining document integrity, traceability and compliance, supporting Project Managers, Site Engineers, Design Managers, Subcontractors and our Clients to ensure projects are delivered efficiently and without risk arising from poor information control.

Key Responsibilities

Document Management & Control: Responsible for the full document control process across multiple projects, including:

• Creating, managing and organising all project documentation including drawings, specifications, contracts and correspondence
• Implementing and maintaining document control procedures to ensure all information is filed correctly and easily retrievable
• Enforcing strict version control for all documents and drawings
• Managing submission, review and approval workflows
• Coordinating all technical, commercial and contractual document flows

Monitoring, Tracking & Reporting:

Ensure document deadlines and deliverables are met by:

• Monitoring due dates for drawings, specifications and submissions
• Tracking review cycles, approvals and responses
• Generating document control reports such as:
• Submission registers
• Transmittals
• Review and approval logs
• Keeping project teams informed of document status, delays and risks

Correspondence & Stakeholder Coordination: Act as the central hub for all project documentation and communications:

• Managing the flow of incoming and outgoing correspondence
• Ensuring all communications are correctly logged, distributed and filed
• Liaising with designers, engineers, project managers, subcontractors and clients
• Acting as the first point of contact for all document-related queries

Compliance, Quality & Governance: Ensure documentation meets required standards by:

• Controlling the creation, review and approval of all project documents
• Ensuring compliance with company procedures, client standards and industry best practice
• Performing regular audits of the document control system
• Maintaining full traceability and auditability of all documents

Security, Archiving & Lifecycle Management: Responsible for the secure handling of all project information:

• Ensuring documents are protected from unauthorised access
• Implementing backup and recovery processes
• Managing document archiving and retention
• Controlling the disposal of documents at the end of their lifecycle in line with company and client policies

Systems Administration & Support of the digital document environment by:

• Administering document control systems
• Providing training and support to project teams
• Troubleshooting system issues and working with IT when required

Systems & Tools

Experience and proficiency working with systems such as:

• Autodesk Construction Cloud (ACC)
• Aconex
• SharePoint / Microsoft Teams
• Conject
• Procore
• ProjectWise
• Autodesk BIM 360
• PMWeb

Experience with Conject is beneficial, but training will be provided.

Required Experience & Qualifications

• 3–5 years’ experience in a Document Controller role on large construction projects
• Experience working with multi-disciplinary project teams
• Strong understanding of document control processes, workflows and quality standards

Education

• Diploma or degree in Construction Management, Civil Engineering, Project Management or similar (preferred)
• Certification in Document Control or Records Management is an advantage

Personal Skills

• Excellent attention to detail and organisational skills
• Strong communication and coordination abilities
• Ability to manage confidential and sensitive information
• Proactive, structured and solution-focused
• Strong team player with the ability to work under pressure

What TSL Offers

• Opportunity to work on high-profile, large-scale projects
• Exposure to data centres, large, complex and advanced construction projects
• A professional, collaborative and international working environment
• Career development and growth opportunities

If you are highly organised, detail-driven and passionate about controlling and protecting project information, we would love to hear from you. Join TSL and help ensure our projects are delivered with clarity, accuracy and confidence.