Document Controller - Development

Job Purpose

Provide administrative and technical document control support to the Development Team by managing, tracking, distributing, and maintaining all project-related documentation in accordance with company procedures, quality standards, and project requirements. Ensure that all design and technical documents are properly controlled, updated, and accessible to relevant stakeholders.

Key Responsibilities

• Receive, register, log, and track all incoming and outgoing project documents.

• Ensure that the latest approved revisions of drawings and documents are available for use and that document records remain accurate and up to date.

• Manage and maintain design drawings, specifications, calculations, material submittals, technical reports, contracts, and project correspondence.

• Upload, organize, and maintain electronic documents within document management systems such as SharePoint or similar platforms.

• Distribute approved drawings, specifications, and technical documents to internal departments, consultants, contractors and subcontractors.

• Monitor document review and approval workflows and follow up on pending or overdue responses.

• Maintain document registers, revision histories, transmittal records, and distribution logs.

• Coordinate with architects, engineers, designers, project managers, consultants, and contractors regarding document status and approvals.

• Ensure compliance with company document control procedures and project documentation requirements.

• Generate documents and provide status updates as required.

Requirements

Qualifications

• Bachelor’s degree in business administration, Document Management, Information Management, or a related field.

• Professional certification in Document Control or Records Management is preferred.

• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and document management systems.

Experience

• Minimum 3–5 years of experience as a Document Controller, preferably within construction, engineering, infrastructure, real estate, or project-based environments.

• Proven experience in managing technical documents, drawings, contracts, and project correspondence.

• Experience working with consultants, contractors, and multidisciplinary project teams.

• Familiarity with document management systems and document control workflows.