่jenniza Balili

• Able to communicate clearly and concise both in oral and written.
• Ability to Work under Pressure.
• Knowledgeable in Microsoft Office such us: Word, Excel, and Outlook.
• Interpersonal Skills and can able to manage multiple priorities.
• Ensure effective handling of records/files based on company requirements.
• Highly organized with great attention to detail.

Employment and Work Experience

Sept. 11, 2018 up to present From Receptionist Beauty Gallery  To Admin Executive Al Mana Twin Tower-B

3/F office-A 

C-Ring Road, Doha

Duties and Responsibilities

RECEPTIONIST

First Position

• Greet and welcome guests as soon as they arrive at the office.
• Direct visitors to the appropriate person and office.
• Answer, screen and forward incoming phone calls.
• Ensure reception area is tidy and presentable, with all necessary stationery and material (e.g. pens, forms and brochures).
• Provide basic and accurate information in-person and via phone/email.
• Receive, sort and distribute daily mail/deliveries.
• Maintain office security by following safety procedures and controlling access via the reception desk (monitor logbook, issue visitor badges).
• Order front office supplies and keep inventory of stock.
• Update calendars and schedule meetings.
• Keep updated records of office expenses and costs.
• Perform other clerical receptionist duties such as filing, photocopying and Faxing.
• Able to work as a focal contact point between administration department and other departments
• Respond promptly to customer inquiries.
• Research required information using available resources.
• Record details of inquiries, comments and complaints.
• Handle all incoming/outgoing telephone calls and connect the caller to the correct department or required person in the Company and assist callers in a polite and pleasing manner.
• Maintain contact list and assist the company staff in calling outside parties / agencies.
• Attend to visitors to the company premises and guide them to the appropriate person department.
• Type a variety of materials like correspondence and reports. Perform some basic editing, layout and printing format design, and similar specialized tasks associated with use of word processing programs.

Present

• Assist in the recruitment process from start to finish, including posting job adverts, processing received resumes, scheduling job interviews and processing joining documentation.
• Ensure that new employee should pass all the requirements and documents needed for transferring of sponsorship and for HR files.
• Assist new employees from other country for their requirements upon entering Qatar.
• Arranging travel and accommodation.
• Answers frequent questions from applicants and employees relative to company policies, benefits, hiring processes, etc.; refers more complex questions to HR Department Head. 
• Maintains the integrity and confidentiality of human resource files and records.

• Enrolled and generate biometric reports of all employees from showrooms, warehouse, roving staff and head office staff for monthly salary pay periods.
• Review and check all monthly employee timesheets. Monitor absences, leaves, late and biometrics records.
• Develop and carry out an efficient documentation and filing system for both paper and electronics records.
• Creating spreadsheets, managing database and preparing presentations.
• Order necessary office supplies, ensuring that we have enough for day to day operations.
• Handle and process staff’s requests and queries professionally.
• Accumulate weekly showroom staffs schedule.
• Handle showrooms monthly pantry petty cash reimbursement for disbursement section.
• Process all special items request from showrooms, warehouse and head office.
• Review incoming documents.
• Act as a point of contact between HR department head and staffs & managers in the floors.
• Anticipate the needs of others in order to ensure their seamless and positive experience.
• IT support for IT problems in the Head Office.
• Create reports for management as and when required.
• Perform regular file audits to ensure that all required documentation is collected and maintained.
• Setting and managing the daily schedule of appointments for HR Department Head and Operations Manager.
• Other HR/office works assigned by the HR head and Deputy CEO.

Secretary Doha C-Ring Road,

14th Flr. Al Mana Tower

Duties and Responsibilities

• Log incoming and outgoing documents.
• Maintains the legal documents in the document control office under safe custody.
• Dealing with other staff or visitors, on phone or in person.
• Perform all clerical works which include filing, typing, photocopying and other works being assigned from time to time.
• Receiving and checking all incoming correspondence.
• Generate various document control reports as required.
• Any other work required by the company under my profession.
• Maintain computer and manual filing systems
• Handle sensitive information in a confidential manner
• Take accurate minutes of meetings
• Coordinate office procedures
• Reply to email, telephone or face to face enquiries
• Develop and update administrative systems to make them more efficient.
• Receive, sort and distribute mails.

Admin Assistant Grande Centrepoint Hotel Ratchadamri Bangkok, Thailand

Duties and Responsibilities

• Creates a welcoming environment for our guest.
• Perform a variety of task such as taking phone calls, answering guest inquiries, cashiering, scheduling appointments and handling emails.
• Provide Secretarial and Administrative support to the Managers.
• Recommending products and spa services.
• Attends any complains or problems of the guests
• Ensure operation of equipment by completing preventive maintenance requirements; calling for repairs; maintaining equipment inventories; evaluating new equipment and techniques.
• Maintain supplies inventory by checking stock to determine inventory level; anticipating needed supplies; placing and expediting orders for supplies; verifying receipt of supplies.
• Maintain professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks; participating in professional societies.
• Contribute to team effort by accomplishing related results as needed.
• Carry out administrative duties such as filing, typing, copying, binding, scanning etc.

Magdum,Tagum City Philippines

Duties and Responsibilities

• Inform member consumer about all requirements required for installation.
• Conducting seminar to inform member consumers about their rights and responsibility.
• Communicate with member consumers, employees, and other individuals to answer questions, disseminate or explain information.
• Process and prepare documents for contracts, transaction or regulatory compliance.
• Compile, copy, sort and file records of member consumers residential, commercial or industrial.
• Responsible for inputting, deleting, editing and saving data on the company's system.

Admission Assistant Academia de Davao College Davao del Norte Philippines

Duties and Responsibilities

• Processing students request files such as transcript of records, good moral and honourable dismissal.
• Encoding and checking of students and teachers schedule on school database.
• Compiles student records (e.g. birth certificates, transfer dismissal, good moral certificate etc.) for the purpose of school and district requirements. 
• Preparing the mailing of grades to their parents at the end of every term.
• Assist and help Registrar officer on distributing students and teacher's class schedules.
• Sort files of every students and checking school requirements.

At present – Online Class

Bachelor of Science in Accountancy

Philippine College of Technology

Bajada Campus, Davao City

Professional Qualification in Early Childhood and Special Needs Education Level 4

ICON Training Centre

Al Maahad Street, New Salata, Doha

-Volunteered in Hamad Medical City

Special Education Center, Building no. 316

Information and Communication Technology

Academia de Davao College

Rizal St. Tagum City, Davao Del Norte