Manel Mabrouk

Highly organized and detail-oriented Personal Assistant with extensive experience providing administrative and executive support in fast-paced environments. Skilled in managing schedules, coordinating meetings, preparing reports, and handling confidential information with discretion. Adept at facilitating smooth communication between management, staff, and clients.

Proficient in Microsoft Office Suite and office management systems. Known for strong interpersonal skills, problem-solving abilities, and the capacity to prioritize tasks efficiently to ensure optimal workflow.

Personal Assistant at ITALCONSULT (2024-04 – Present)

• Provided comprehensive administrative and personnel support to the HR department and management team.
• Maintained and updated employee records, personnel files, and HR documentation with high accuracy and confidentiality.
• Assisted with recruitment activities, including scheduling interviews, coordinating with candidates, and preparing required forms.
• Supported onboarding processes by preparing documents, organizing orientations, and ensuring smooth integration of new staff.
• Coordinated daily communication between departments and facilitated efficient information flow.
• Prepared letters, reports, memos, and internal correspondence as requested by management.
• Organized meetings, appointments, and internal events, ensuring all logistics were managed professionally.
• Tracked attendance, leave requests, and personnel updates in coordination with HR.
• Supported project teams with administrative tasks, documentation, and follow-ups.
• Ensured compliance with company policies and maintained professional communication with staff and external contacts.

Document Controller at QD Company (2024-01 – 2024-03)

• Managed project documents, submittals, drawings, transmittals, & correspondence.
• Updated and maintained logs, registers, and revision control.
• Coordinated with contractor, consultant, and site teams for timely submissions and approvals.
• Ensured compliance with project standards and document control procedures.
• Handled EDMS systems (APMS) and organized both soft & hard copy files.
• Support project team by tracking pending items & ensuring smooth document flow.

Personal Assistant at DDCC Company (2021-10 – 2023-12)

• Provided full administrative and personnel support to the HR Department and senior management.
• Maintained accurate and confidential employee records, personnel files, contracts, and HR documents.
• Assisted with recruitment processes, including screening, scheduling interviews, and coordinating with candidates.
• Supported onboarding procedures by preparing documents, collecting staff information, and organizing induction sessions.
• Processed leave requests, attendance sheets, and employee updates in coordination with HR.
• Prepared HR letters, memos, reports, and internal communications as required.
• Served as a liaison between employees and HR to handle inquiries and resolve basic personnel issues.
• Coordinated daily administrative tasks such as meetings, appointments, and internal follow-ups.
• Assisted in organizing training sessions, evaluations, and staff activities.
• Ensured compliance with company policies, professional standards, and internal procedures.

Document Controller Supervisor at RAM SLR (2018-01 – 2020-12)

• Supervised and managed the document control team to ensure efficient handling of all project and company documents.
• Developed, implemented, and maintained document control procedures and standards in line with company policies.
• Reviewed, approved, and distributed incoming and outgoing documents to relevant departments and stakeholders.
• Maintained accurate records of all project documents, including contracts, drawings, specifications, and correspondence.
• Coordinated with project managers, engineers, and clients to ensure timely submission and retrieval of documents.
• Monitored document revisions and ensured version control compliance.
• Prepared reports on document status, updates, and audits for management.
• Trained and guided junior document controllers to improve team efficiency and accuracy.
• Ensured compliance with regulatory, legal, and company requirements for all documentation.
• Assisted in audits and ensured smooth handover of project documentation at project completion.

Junior Personal Assistant at Establishment Riahi (2016 – 2017)

• Provided day-to-day administrative support to the management team.
• Assisted in managing schedules, appointments, and meetings.
• Prepared and organized documents, files, and correspondence.
• Supported communication with internal staff and external contacts.
• Assisted in drafting reports, memos, and basic letters.
• Helped with travel arrangements and logistics when required.
• Maintained confidential records and ensured proper filing of documents.
• Supported the manager in routine tasks to ensure smooth office operations.

HR Global Studies in Human Resources (2024)

English Language Program in English Language – British Council (Qatar) (2023 – 2023)

Flight Attendant Training Certificate in Aviation – International Airline Crew (I.A.C) (2017 – 2018)

Master's degree in Interior Architecture & Design – AAC Tunisia (2012 – 2015)

Baccalaureate in Economics and Management (2011 – 2012)