Maricyl Quintana

Senior Buyer / Executive Assistant

October 2019 – Sept 2022 Fnac Editorial Buyer / Senior Administrative Officer

Integrated Solution Distributions / Business Solutions

Darwish Holding

• Responsible in planning, selecting, and purchasing quantities of merchandise that are being sold 

• Identify customer preferences, best sellers in the market, and forecasting customer trends in the 
• Market
• Evaluating the supplier recommendations according to prices, margins, quality and determine 
• which will the company benefits
• Negotiate terms of agreements to achieve the best deal for our company / stores
• Ensuring the delivery of the items is timely and complies to the contact of the purchase
• Monitor stock levels and make plans for buying within the designated budget of the department / 
• store
• Creates reports on sales, stock on hand, budgets and customer satisfaction accordingly
• Maintain trusts relationships with suppliers to promote fair dealing
• Assist suppliers from Finance to have them paid on a regular basis
• Create new codes for the newly arrival of merchandise from the suppliers
• Assist in changing the prices on the system on a regular basis to meet suppliers and customers 
• goal
• Classify new items to specific categories to incorporate in our system
• Responsible to having the HD images of all the products from the supplier to upload in our system 
• and to be able to supply in our website for E-commerce purposes
• Responsible in doing the orders from store requirements.
• Deals with clients reorders of supplies required in their department
• Prepare Supplier contracts on a Yearly basis for renewal
• Prepare Debit notes for promos in the stores
• Responsible in informing the stores / department of price change, uploaded images, new item

• Process orders and follow up the deliverables, stocks, accounts and logistics
• Arrange collections of cheques
• Organizing and maintaining client’s database
• Responsible in tracking cheques clearance with accounting department
• Doing invoices, purchase orders for clients
• Responsible in dealing with store transfer, returns on the system
• Maintaining sales reports weekly, and monthly
• Maintain a filing system 
• Carrying out administrative duties such as filing, typing, copying, binding and scanning
• Handle sensitive information in a confidential manner
• Maintaining a well track Supplier contracts / Documents / pertinent documents related to a 
• Projects
• Doing government related letters / tender letters and business letters for our clients
• Filing and organizing documents up to date
• Ordering office stationeries, inventories of usage of the department
• Creating manual invoices for clients to collect payments
• Dealing with Suppliers based on the requirements of the stores for direct orders
• Multi-tasking in between department in delivering output competency
• Assisting each and everyone in the department to deliver their efficiency and beating the
• deadline for submittals of tenders
• Upload invoice for Qatar Foundation and Sidra for payments

Darwish Holding, Doha Qatar

• Maintaining office systems, including data management and filing;
• Arranging travel, visas and accommodation, hotel and flight bookings of the Director 

• Take minutes of the meeting or dictation at meetings and to provide general assistance during

• Screens phone calls, inquiries and requests, and handling them when appropriate
• Meeting and greeting visitors at all levels of seniority
• Organizing and maintaining diaries and making appointments
• Dealing with incoming email, and post, often corresponding on behalf of the Executive

• Carrying out background research and presenting findings
• Producing documents, briefing papers, reports and presentations
• Organizing and attending meetings and ensuring the manager is well prepared for meetings;
• Liaising with clients, suppliers and other staff.
• Taking on some of the manager's responsibilities and working more closely with management
• Deputizing for the manager, making decisions and delegating work to others in the manager's 

• Being involved in decision-making processes.
• Responsible in safekeeping of the EBU files 
• Disseminates pay slip of the Electronic Business Unit Division
• Tracks pending issues in each of the division
• Understand the essential importance of dealing with highly confidential information in a 

• Responsible in furnishing payment orders, IOU’s, travel expenses reports
• Monitors inventory of the Electronic Business Unit department
• Secures signature approvals from the Director on a daily basis
• Tracks smooth flow of documents to Assistant General Manager, Financial Director, Accounting
• Department, Cosmetics & Fragrances Department, Fast Moving Goods Department, Professional 

December 2011 – February 2013 Executive Secretary of the Director of Operations

Burjeel Hospital, Abu Dhabi UAE

• Assistant to the Director of Operations
• Assistant to the Chief Medical Officer
• Assist Medical Doctors in their needs
• Responsible in taking minutes, and all administrative function
• Maintain a detailed record system of all incoming and outgoing correspondences.
• Handles appointments and meetings of the Director of Operations
• Maintains all contracts, records, minutes of the meeting folder
• Keep track of all the important documents needed the office
• Solves problems in the department
• Tracks pending items to be delivered in their respective areas
• Assist HR related function
• Solves administrative related issues
• Provide all functions of administrative support including:
• Dealing with all correspondence (emails and letters), determining and implementing any action
• required and, where appropriate, replying on behalf of the Director
• Efficient diary management, including arranging internal and external meetings
• Maintaining accurate records including running an effective filing system
• Making travel arrangements - investigating prices, booking tickets, obtaining directions and visas
• Taking meeting minutes as requested on occasion
• Maintaining good ongoing communications internally and externally at all level

Al Noor Hospital, Abu Dhabi, UAE

• Assistant to Director of Administrator.
• Assistant to the Hospital Director.
• Prepares the daily schedule for the Hospital Administrator, Hospital Director, and Management 

• Secretary for Administrative Committee, Health Safety Environment Safety and Risk Management

• Arrange, participates in and implements as directed conferences and committee meetings and 
• taking minutes of the meetings as required.
• Prepares memo and all Internal Office Memorandum.
• Follow-up all pending issues with regards to Maintenance, Purchasing, and all administrative 
• functions.
• Understand the essential importance of dealing with highly confidential information in a professional 
• and discrete manner.
• Developed a professional, proactive, and responsive attitude and a positive and friendly 

• throughout a team player with respect for individual preferences.
• Possess a catching enthusiasm and a contributor to a positive environment in the daily work.
• Interprets polices & procedures as established by supervisors.
• Responsible in taking care of all the Local Purchase Order from the Purchasing Department.
• Complies data based in research techniques.
• Provides authoritative information that tends to establish precedent, and which may commit a unit 
• to a policy or course of action.
• Receives all invoices and local purchase order papers for signature and tracks flows of the pertinent 
• documents.
• Handling of all phone calls to the department.
• Maintain a detailed record system of all incoming and outgoing correspondences.
• Attending Corporate HR meetings and determine client requirements
• Creating a Project Management calendar
• Attend client meetings and assist with determination of project requirements
• Assist the PM in the drafting and issuance of project proposals, RFP’s, tenders, budgets, cash flows 
• and preliminary schedules
• Prepare project organization and communication charts
• Chair site meetings and distribute minutes to all project team members
• Track the progress and quality of work being performed by design disciplines/trades
• Use project scheduling and control tools to monitor projects plans, work hours, budgets and 

• Effectively and accurately communicate relevant project information to the client and project
• Ensure clients’ needs are met in a timely and cost-effective manner
• Review field inspection reports from consultants throughout the lifecycle of the project
• Issue Contracts, Letters of Intent, Purchase Orders, etc. 
• Maintain Contract Execution Tracking Log 
• Assist the PM in the review of Contractor quotations to ensure that only fair and reasonable pricing

• Track & manage contemplated change notices and change orders in the database
• Prepare substantial completion certificates and ensure all required project close out documents 

• Communicate ideas for improving company processes with a positive and constructive attitude,

• Keep the Project Manager (PM) and others informed about project status and issues that may 

EDUCATIONAL ATTAINMENT

REFERENCES ARE AVAILABLE UPON REQUEST

CORE EXPERTISE

• Document Control and Administration

• Report writing (Excel/ PowerPoint)

• Procurement & Logistics
• Supplier relationships thrudigital platform

• Strong organizational skill
• Executive / Commercial Support

• Tendering /Bid Administration &Development
• Efficient calendar management
• Client & Employee Relations
• Schedule Management
• EmailSystems
• Filesharing system
• Report Generation

• Human Resources Recruitment – MedicalStaff
• File maintenance
• Time Management
• Database Management
• Coordinating Conference calls, zoom meetings
• EventPlanning

• MS Office
• SalesOrder Oracle
• Purchase Requisition Oracle
• NewItem Creation Oracle

• Cloudbased platform
• Supplier relationships thrudigital platform
• Salesand Stock reportOracle

TRAINING

• MS Office
• Oracle Training
• Procurement Training
• Personal Assistant Training
• TimeManagement Training

• SAP Training
• Introduction to Quality Training
• FirstAid Training
• Health Safety Training in Hospital
• BasicArabic Training