Rowel Balagtas

Administrative Assistant / Document Controller

كفاءة

Doha, بَلَدِيَّة اَلدَّوْحَةعضو منذ ٢٦ أغسطس ٢٠٢٣

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نبذة

Good English written and oral communication skills
With knowledge in Qatar labor law.
Proficiency in Advanced Microsoft Office applications. Thorough knowledge of HRMS Employee Management Systems, and FACTS software.
Ability to deal politely and professionally with difficult and challenging people.
Ability to handle sensitive matters with discretion. Artistic skills
Internet Research
Has passion for providing excellent customer service
Record maintenance skills
Excellent attention to detail
Ability to prioritize and manage multiple tasks
Work effectively in a fast-paced environment
Fast learner, trustworthy, polite, helpful, disciplined and hardworking, innovative, creative and a team player

الخبرة

HR Assistant

Al Dar Al Jameela for Decor Street 340, Salwa, Road Doha- State of Qatar July 2022-Present

Duties and Responsibilities:

Recruiting and Hiring Employees

Posting of job vacancy advertisement in Indeed.
Receiving of job applications, sort and classify based on relevant qualifications.
Communicate with the applicants to provide updates on their application.
Schedule the conduct of preliminary interview for short listed candidates.
Hiring of qualified employee.
Preparation of job offer.
Assist and coordinate with the PRO in the issuance of contracts, visa, and processing of QID.
Open files for new employees, and request all the necessary documents for a complete file.
Application of paycard/ATM for new employees
Search for accommodation of new employees and ensure that the approved requested items needed are provided.
Prepare pertinent letters, documents, and certifications in accordance with the needs of employees after consulting with management.
Create and maintain updated filling system that supports information management.
Perform administrative duties i.e., sorting and replying to emails, preparation of correspondence, and answering phone calls.
Responsible in dealing with human resources issues, rules and regulations i.e. renewal of QID and Health Cards.
Assist and coordinate with PRO for finalizing of necessary documents to process new visas, renewals, health cards thru MOI site.
Assisting for new Residence Permit, Renewal of Residence Permit, Labour Contract, and other Government transactions.
Support all internal and external HR-related inquiries or requests
Maintain and update HR System
Keep up-to-date with the latest HR trends and best practices
Performs duties as assigned
Process payroll and resolve any payroll errors.
Maintain confidentiality around sensitive information and terms of agreement.
Performs other duties as assigned by the General Manager/Managing Director/Company Chairman.

Administrative Assistant / Document Controller/Accounts Assistant

Desert King Group of Companies - Qatar Street 38, Industrial Area Doha- State of Qatar April 2012-June 2022

Duties and Responsibilities:

Performs administrative and office support activities which include answering telephone calls and email; preparation of correspondence, ordering supplies and overseeing supply records.
Assist the Company Chairman in some government transactions.
Preparation of documents needed by the Company Chairman in filing court cases against clients.
Check documents, scan and photocopy files, and make sure that documentation is stored safely and securely.
Create and maintain updated filling system that supports information management.
Filing and archiving relevant documentation.
Retrieving files when needed.
Controlling the flow of documents in and out of the company.
Updating and maintaining document management systems and physical records.
Maintain confidentiality around sensitive information and terms of agreement.
Maintaining the security of confidential documents.
Arrangement of employee’s air ticket and settlement during annual leave.
Preparation/computation of end of service gratuity in accordance with Qatar labor law.
Maintaining and updating supplier information such as qualifications, delivery times, and product ranges.
Communicate with clients and suppliers for the preparation of Quotation, Purchase Order, and Invoice.
Responsible in dealing with human resources issues, rules and regulations i.e. renewal of QID and Health Cards.
Assist and coordinate with PRO for finalizing of necessary documents to process new visas, renewals, health cards thru MOI site.
Coordinate with PRO to make sure all business and trade licenses are updated, follow-up official approvals and permits, to prevent unnecessary violations.
Assist in the new/renewal of Residence Permit, Labour Contract, and other Government transactions.
Applying and monitoring of the visa quota/status and Qatar Visa Center.
Assist in determining any issues identified with company’s vehicle registration and renewals.
Assist in the preparation of payroll thru excel by updating the list and number of employees to be paid within the pay period
Computation and addition of overtime pay, raises, and other compensation; proper deduction of advance/loans, and unpaid leave, if there’s any.
Preparation of salary by creating SIF files from the bank website.
Generate Wages Protection System (WPS).
Process payroll and resolve any payroll errors.
Preparation of invoices and Statement of Account using FACTS software.
Communicate with clients’ account department to resolve any discrepancies or irregularities found in records, statements, or documented transactions.
Preparation of payment plan/list of suppliers/vendors who are due for payment.
Preparation of cheques and payment vouchers.
Posting of cheques release and payment received to the system.
Troubleshooting of minor computer issues.