HR Assistant
Al Dar Al Jameela for Decor Street 340, Salwa, Road Doha- State of Qatar July 2022-Present
Duties and Responsibilities:
Recruiting and Hiring Employees
- Posting of job vacancy advertisement in Indeed.
- Receiving of job applications, sort and classify based on relevant qualifications.
- Communicate with the applicants to provide updates on their application.
- Schedule the conduct of preliminary interview for short listed candidates.
- Hiring of qualified employee.
- Preparation of job offer.
- Assist and coordinate with the PRO in the issuance of contracts, visa, and processing of QID.
- Open files for new employees, and request all the necessary documents for a complete file.
- Application of paycard/ATM for new employees
- Search for accommodation of new employees and ensure that the approved requested items needed are provided.
- Prepare pertinent letters, documents, and certifications in accordance with the needs of employees after consulting with management.
- Create and maintain updated filling system that supports information management.
- Perform administrative duties i.e., sorting and replying to emails, preparation of correspondence, and answering phone calls.
- Responsible in dealing with human resources issues, rules and regulations i.e. renewal of QID and Health Cards.
- Assist and coordinate with PRO for finalizing of necessary documents to process new visas, renewals, health cards thru MOI site.
- Assisting for new Residence Permit, Renewal of Residence Permit, Labour Contract, and other Government transactions.
- Support all internal and external HR-related inquiries or requests
- Maintain and update HR System
- Keep up-to-date with the latest HR trends and best practices
- Performs duties as assigned
- Process payroll and resolve any payroll errors.
- Maintain confidentiality around sensitive information and terms of agreement.
- Performs other duties as assigned by the General Manager/Managing Director/Company Chairman.
Administrative Assistant / Document Controller/Accounts Assistant
Desert King Group of Companies - Qatar Street 38, Industrial Area Doha- State of Qatar April 2012-June 2022
Duties and Responsibilities:
- Performs administrative and office support activities which include answering telephone calls and email; preparation of correspondence, ordering supplies and overseeing supply records.
- Assist the Company Chairman in some government transactions.
- Preparation of documents needed by the Company Chairman in filing court cases against clients.
- Check documents, scan and photocopy files, and make sure that documentation is stored safely and securely.
- Create and maintain updated filling system that supports information management.
- Filing and archiving relevant documentation.
- Retrieving files when needed.
- Controlling the flow of documents in and out of the company.
- Updating and maintaining document management systems and physical records.
- Maintain confidentiality around sensitive information and terms of agreement.
- Maintaining the security of confidential documents.
- Arrangement of employee’s air ticket and settlement during annual leave.
- Preparation/computation of end of service gratuity in accordance with Qatar labor law.
- Maintaining and updating supplier information such as qualifications, delivery times, and product ranges.
- Communicate with clients and suppliers for the preparation of Quotation, Purchase Order, and Invoice.
- Responsible in dealing with human resources issues, rules and regulations i.e. renewal of QID and Health Cards.
- Assist and coordinate with PRO for finalizing of necessary documents to process new visas, renewals, health cards thru MOI site.
- Coordinate with PRO to make sure all business and trade licenses are updated, follow-up official approvals and permits, to prevent unnecessary violations.
- Assist in the new/renewal of Residence Permit, Labour Contract, and other Government transactions.
- Applying and monitoring of the visa quota/status and Qatar Visa Center.
- Assist in determining any issues identified with company’s vehicle registration and renewals.
- Assist in the preparation of payroll thru excel by updating the list and number of employees to be paid within the pay period
- Computation and addition of overtime pay, raises, and other compensation; proper deduction of advance/loans, and unpaid leave, if there’s any.
- Preparation of salary by creating SIF files from the bank website.
- Generate Wages Protection System (WPS).
- Process payroll and resolve any payroll errors.
- Preparation of invoices and Statement of Account using FACTS software.
- Communicate with clients’ account department to resolve any discrepancies or irregularities found in records, statements, or documented transactions.
- Preparation of payment plan/list of suppliers/vendors who are due for payment.
- Preparation of cheques and payment vouchers.
- Posting of cheques release and payment received to the system.
- Troubleshooting of minor computer issues.
