Salim Shbib

Accomplished and result-driven Finance & Admin manager offering more than 16 years of proven success in top level business environments, leveraging deep expertise in driving financial, accounting, and administrative process to achieve strategic business growth. Track record in overseeing administration and finance matters to ensure an effective management of the financial resources. A broad knowledge of a wide range of financial practices, including credit control, expense and cost analysis, budget handling and forecasting, and cashflow analysis.

Excelled in accounts payables/receivables, balance sheets, account reconciliation, records management, and financial reports. Manage human resources duties including recruitment, talent acquisition, benefits administration, employee relations, including training and development. An excellent communicator with a can-do approach to problem solving and resolution.

Extremely meticulous with an eye for detail and positive outlook in often complex financial landscapes.

AL BARAHA TECHNICAL LABORATORIES, Doha, Qatar Apr 2017 – Present

MANAGER – FINANCE & ADMIN

JOB DUTIES & KEY ACCOMPLISHMENTS:

FINANCE

• Advise on investment activities and provide strategies that the company should take.
• Maintain the financial health of the organization.
• Analyse costs, pricing, variable contributions, sales results and the company’s actual performance compared to the business plans.
• Develop trends and projections for the firm’s finances.
• Conduct reviews and evaluations for cost-reduction opportunities.
• Oversee operations of the finance department, set goals and objectives, and design a framework for these to be met.
• Manage the preparation of the company’s budget.
• Work with auditors to ensure appropriate monitoring of company finances is maintained.
• Correspond with various other departments, discussing company plans and agreeing on future paths to be taken.
• Write books of Accounts, process payments and keep up to date records of Accounts.
• File Accounts records and ensure that they can be easily retrieved whenever required and accessible to authorized persons only.
• Prepare Schedules for Accounts receivables and accounts Payable and ensure that they are updated regularly.
• Monitor advances and accountability in compliance with regulations.
• Prepare monthly Bank reconciliation statements of all the Bank accounts.
• Prepare Annual financial reports like P&L, balance sheet and trial balance.
• Assist with all agreed month-end procedures.
• Prepare Monthly Cash Flow.
• In charge of managing and supporting the ledger team.
• Provide accurate financial information to colleagues and senior managers.
• Ensure that all financial controls for the division are met and adhered to at all times.
• Manage all assets and depreciation progress.
• Control and follow with banks for a new LC (opening and receiving).
• Manage CFO review process and work with CFO to prepare the final CFO Review deck.

HR

• Provide assistance to employees by arranging requests / concerns related to HR to ensure that employees are supported in their personal or career development.
• Ensure that the business is legally compliant in all its employment activities.
• In charge of all recruitment, selection and induction activity for both perm and temp staff.
• Develop and oversee all employee reward and recognition schemes.
• Manage an effective employee performance review system.
• Execute company-wide HR process and initiatives.
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• Built relationships with third party recruitment agencies.

Logistics

• Demonstrated strong knowledge of managing stores and staff.
• Plan the renewal of traffic registrations and staff driving license.
• Coordinate with project managers of sites requests (materials and workforce).
• Good experience of negotiation with catering suppliers and getting the best price of materials.
• Ensure all workforce and staff receiving their meals on time.
• Arrange fleets insurance with good price and long term facilities.
• Build strong relationships with vendors and suppliers
• Control all expenses such as food, petrol, consumables and tools.
• Prepare monthly summery of all logistic expenses that make me better to control the cost and reduce the unnecessary expense transactions.
• Insist to stay under the budget of logistic department.
• Put a future plan to convince the management as logistic is a profit center.
• Investigate with HSE for accidents.
• Arrange all fleets as per traffic regulations.
• Control the diesel and petrol consumption.
• Negotiate with main assets suppliers to get best offer and long term of payments.
• Coordinate with all company departments for their needs and requirements.
• Buy online items if it’s available which reduce cost of department.

BOOM CONSTRUCTION COMPANY, Doha, Qatar Oct 2007 – Mar 2017

MANAGER – A/P & A/R, PROCUREMENT & STORES

JOB DUTIES & KEY ACCOMPLISHMENTS:

• Managed AP/AR Includes, Customer Vendor Relations, and the AP/AR disbursement group which handles all check disbursements.
• Supervised the invoicing process and computer system in work shop division.
• Developed, implement, and maintained systems, procedures and policies, including accounts payable functions to ensure adherence to company guidelines.
• Managed monthly closing of financial records and posting of month end information; ensures accuracy of financial statements.
• Entered status change information into project accounting software to ensure employee information is accurate and up to date.
• Provided accounting assistance to project managers and operations staff; responds to financial questions/concerns to meet business needs.
• Prepared and recommended operating and personnel budgets for approval. Monitors spending for adherence to budget, recommends variances as necessary.
• Received and distributed all invoices (cash/credit) to accounts department for review and payment processing.
• Invoiced all the projects account that used to use materials and fabricating from workshop.
• Bank, Debtors and Creditors reconciliation.
• Discovered profitable suppliers and initiate business and organization partnerships.
• Checked all deliveries and LPOs in all orders to guarantee that right quality and quantity are delivered at all times.
• Negotiated with external vendors to secure advantageous terms.
• Approved the ordering of necessary goods and services.
• Finalized purchase details of orders and deliveries.
• Examined and test existing contracts.
• Tracked and reported key functional metrics to reduce expenses and improve effectiveness.
• Foresaw alterations in the comparative negotiating ability of suppliers and clients.
• Controlled spend and built a culture of long-term saving on procurement costs.
• Reviewed and solved all the problems and issues that faced by suppliers or purchasers.
• Reviewed all quotations and compares them to local purchase orders before signature.
• Supervised the inventory on daily, weekly and monthly basis.
• Forecasted cost and budget quarterly and yearly wises for all store request.
• Monitored all stocks as needed to prevent inadequacy.
• Reported the needed materials before the stock is over for ordering and replenishing.
• Ensured that all materials released are correct as indicated on the requisitions on daily basis.
• Controlled the issuance of the incoming and outgoing materials on daily basis.
• Monitored and inspect the quality of work performed by storekeepers on daily basis.
• Trained and orient the storekeepers on the right procedures as or when needed.
• Directed warehouse employees in the store, inventory, and distribution of materials, supplies, parts, components, and tools.