Document Controller

We are seeking an experienced Document Controller to support the delivery of a large-scale utility solar PV project in Romania. The successful candidate will be responsible for managing project documentation throughout the project lifecycle, ensuring all drawings, correspondence, technical submittals, revisions and project records are accurately controlled, maintained and distributed to the relevant stakeholders.

Key Responsibilities

• Manage the project document-control system and ensure documentation is organized and accessible.
• Register, track and distribute incoming and outgoing project documentation.
• Maintain the Master Document Register and associated document trackers.
• Manage drawing revisions and document status to ensure the latest information is available.
• Control RFIs, technical submittals, transmittals and other project correspondence.
• Coordinate documentation between the Contractor, Designer, Client, Owner's Engineer and subcontractors.
• Track outstanding document approvals and follow up with relevant stakeholders.
• Maintain electronic and physical project archives.
• Control superseded documents and prevent the use of outdated information.
• Support the preparation of QA/QC dossiers and project handover documentation.
• Assist with the preparation and compilation of as-built documentation.
• Ensure document control processes comply with project requirements and procedures.

Requirements

• Experience in document control within construction, EPC, energy, infrastructure or similar projects.
• Experience working with EDMS, Aconex or similar document management systems.
• Strong proficiency in Microsoft Office, particularly Excel.
• Excellent organizational and multitasking skills.
• Strong attention to detail and accuracy.
• Good understanding of document control processes, RFIs, transmittals, drawings and technical submittals.
• Excellent written and verbal communication skills in English.
• Ability to coordinate effectively with contractors, engineers, clients and other project stakeholders.
• Experience supporting QA/QC dossiers, handover documentation and as-built records is preferred.