Carolyne Ruthi

A result-driven professional with aspiring progressive career. I am self-driven, ambitious, innovative, analytical, a fast learner, and pride myself as a true team player with good interpersonal skills. I possess a great desire and drive to prosper in all work that I venture into.

I strongly believe in honesty and integrity and I am very reliable. I have also acquired a high degree of versatility, endurance and experience in my professional work having worked in different organizations and currently working as an Accountant at Ep Communication Ltd. I desire to work within a challenging and rewarding environment, which will give me an opportunity to utilize my acquired skills, apply my academic knowledge that leads to both personal and organizational growth.

Accountant / Administrative Assistant at E.P Communications Ltd (2008-02 – Present)

Responsible for cash management, petty cash maintenance, reconciliation, banking, and administrative duties. Manage customer and supplier accounts, prepare invoices and statements, coordinate statutory returns and tax compliance.

• Receiving all cash and cheque payments and ensuring banking of the same
• Maintaining the petty cash and posting the monthly transactions into the Pastel system for both headquarters and branches
• Reconciling the petty cash with vouchers and bank statement and cash book
• Posting all branch banking into the pastel system
• Reconciling sales agent's accounts daily, preparing monthly commission statement and customer accounts
• Preparing customer invoices and preparing and dispatching customer statements
• Liaising with customers for payments and reconciling accounts
• Liaising with suppliers and organizing the purchase of organizations stationery and office supplies
• Ensuring timely purchase of additional stocks and redistribution to the sales outlets
• Prepare supplier payments and reconciliation of the accounts
• Prepare and pay the requisite statutory returns
• Ensure timely and accurate payment of VAT and other taxes
• Ensure updates of organization records with the relevant statutory organizations like the Kenya Revenue Authority, National Social Security Fund and National Hospital Insurance Fund
• Performance of general administrative duties to ensure smooth running and coordination

Administrative / Finance Accountant at MotorLink Limited (2005-03 – 2008-01)

Prepared monthly financial accounts and statements, maintained accounting records, managed debtors and creditors, processed payroll, and handled administrative operations.

• Prepare all monthly final financial accounts/statements and reports
• Maintain proper account records and receive and bank monies and cheques
• Assist and prepare documents for the annual audit
• Maintain the debtors and creditors record and manage debt collection
• Maintain files and documents, schedule appointments
• Filing, answering phones, order supplies, prepare and mail correspondence
• Oversee to the administrative procedure and processes to ensure efficiency in work flow
• Manage and maintain the petty cash and prepare payments and receipts
• Prepare sale agreements, create invoices and enter bills into QuickBooks
• Post cash receipts expenses and other transactions to the system
• Communicate and liaise verbally and in writing with clients/suppliers/visitors/enquiries and relevant staff
• Ensure monthly VAT and other fund contributions are remitted to the relevant authorities on time
• Prepare the payroll and salaries schedules and forward to the director for approval
• Ensure proper use and care of all company equipment and assets
• Maintain and update employee records
• Schedule and liaise with employees on the leave days
• Perform any other duties as requested by the managing director

Accounts Receivables / Accounts Payables Assistant Accountant at Safaricom Limited (2004-11 – 2005-01)

Managed accounts receivable and payable functions.

Filing / Tax Clerk at Safaricom Limited (2004-01 – 2004-07)

Handled filing and tax-related clerical duties.

Clerical Services at United Nations Development Programme, Sudan (2003-08 – 2003-08)

Provided clerical support services.

Polling Clerk at Electoral Commission of Kenya (2002-12 – 2002-12)

Served as polling clerk during electoral process.

Intern at United Nations Office, Nairobi (2002-05 – 2002-10)

Completed internship at United Nations Office.

Diploma – Institute for the Management of Information Systems (IMIS) (2001-07 – 2002-06)

Certificate 2 – Institute for the Management of Information Systems (IMIS) (2001-01 – 2001-06)