CEO Office Manager

Job Summary

EjadTech is seeking an organized and professional CEO Office Manager to oversee the daily administrative operations of the CEO Office, manage schedules and correspondence, coordinate meetings, and ensure effective communication with internal departments and external stakeholders.

The ideal candidate should possess strong organizational and communication skills, excellent proficiency in Arabic and English, and the ability to manage multiple tasks efficiently while maintaining confidentiality and professionalism.

Key Responsibilities

• Office Management & Administration

• Manage and organize the daily administrative operations of the CEO Office.
• Organize the CEO's calendar, appointments, meetings, and business visits.
• Handle incoming and outgoing correspondence, emails, and official documents.
• Maintain organized records, files, and documentation.
• Ensure smooth coordination between the CEO Office and other departments.

2. Correspondence & Communication

• Draft professional emails, official letters, and business correspondence in Arabic and English.
• Review and proofread documents to ensure accuracy, clarity, and proper language.
• Coordinate communication with internal departments, clients, and external stakeholders.
• Handle confidential information with professionalism and discretion.

3. Meetings & Coordination

• Schedule and coordinate internal and external meetings.
• Prepare meeting agendas, minutes, and required documents.
• Follow up on meeting recommendations and assigned action items.
• Arrange business visits and coordinate meeting logistics.
• Assist in organizing official visits and receiving guests.

4. Reporting & Presentations

• Prepare reports, summaries, and administrative documents as required.
• Develop professional PowerPoint presentations for meetings and management.
• Collect and organize information in coordination with different departments.
• Support the CEO in preparing meeting materials and presentations.

5. Follow-up & Administrative Support

• Follow up with relevant departments on requests and tasks assigned by the CEO.
• Track pending matters and provide regular status updates.
• Coordinate with relevant teams to ensure timely completion of administrative tasks.
• Provide general administrative and organizational support to the CEO.

Qualifications & Requirements

• Bachelor's degree in Business Administration, Management, or a related field.
• Minimum of 4 years of experience in office management, executive assistance, or a similar administrative role.
• Excellent command of Arabic and English, both written and spoken.
• Strong skills in drafting official letters, emails, and professional correspondence.
• Advanced proficiency in Microsoft PowerPoint and good knowledge of Microsoft Office applications.
• Strong organizational, coordination, and time management skills.
• Excellent communication and interpersonal skills.
• Familiarity with professional etiquette and basic business meeting protocols.
• Ability to multitask, prioritize responsibilities, and work under pressure.
• High level of confidentiality, professionalism, and attention to detail.

Core Competencies

• Office Management
• Administrative Coordination
• Business Correspondence
• Meeting & Calendar Management
• Microsoft PowerPoint & Reporting
• Effective Communication
• Task Follow-up
• Confidentiality & Organization