Document Controller Trainee

Job Summary:

We are looking for a Document Controller Trainee to support the Product Department in organizing and tracking documents. The program offers 3–6 months of on-the-job training with a monthly stipend, with a potential employment opportunity upon successful completion.

Key Responsibilities:

• Organize and archive physical and electronic documents to ensure accurate classification, secure storage, and easy retrieval.
• Maintain and manage the department’s document filing and archiving system.
• Review incoming and outgoing documents to ensure completeness, accuracy, and compliance with established standards.
• Track document revisions, versions, and updates to maintain proper document control.
• Maintain document tracking logs and work reports using Microsoft Excel.
• Maintain and update document access records to ensure information security and confidentiality.
• Prepare and update daily document movement and tracking logs using Microsoft Office.
• Provide accurate and timely reports and records to the direct supervisor.
• Coordinate with relevant departments to follow up on document updates and ensure proper document flow.

Requirements:

• Diploma or bachelor’s degree in business administration, Information Management, Office Administration, or a related field.
• Fresh graduates are encouraged to apply.
• Good knowledge of Microsoft Office, particularly Microsoft Excel.