Executive Assistant

Job Purpose:

The Executive Assistant is responsible for providing top-level support to the executive manager. The ideal candidate will excel in managing various administrative tasks, ranging from scheduling and coordination to personal errands. They must possess excellent communication skills, maintain a high level of professionalism, and thrive in fast-paced environments.

Key Accountabilities:

• Receive and direct incoming phone calls
• Perform data entry tasks
• Calendar management
• coordinate multiple schedules
• Compose and distribute emails, memos, letters, and forms
• Assist in generating regular reports
• Manage contact lists
• Prepare and reconcile expense reports
• Provide general support to visitors
• Conduct research and create presentations
• Handle confidential information with discretion
• Serve as the primary point of contact for internal and external clients
• Contribute to team efforts by achieving assigned objectives
• Offer administrative support to ensure office efficiency
• Perform administrative tasks such as filing, typing, copying, binding, and scanning
• Make travel arrangements for senior staff, including booking flights, cars, and hotel or restaurant reservations.
• Demonstrate polite and professional communication through phone, email, and mail
• Support the team through organization and effective communication
• Track the progress of the line manager's tasks, projects, or activities and monitor timelines, milestones, and deliverables to ensure everything is on track and aligned with established deadlines for those assignments or projects.
• Support the line manager in collaborating with executive team members, stakeholders, and other departments to ensure smooth progress of tasks and projects, working closely with individuals involved in the project to align goals, clarify requirements, and establish effective communication channels.

Academic and professional qualifications

• Bachelor's degree in business administration, Management, or a related field
• Proficiency certifications in MS Office (Excel, PowerPoint, Word) or relevant software
• Prior experience supporting senior management or C-level executives is often preferred

Language

• Fluency in English (written and spoken)
• Fluency in Arabic (written and spoken)

Employee Benefits

• Training and development program
• Schooling allowance
• Medical insurance for employees’ parent
• Mobile allowance