Temporary Documentation Section Manager

Purpose of Job The job holder is responsible for managing the Temporary Documentation function including development of policies, procedures, guidelines, classification and indexing plans, and management of filing, retrieval, security, accessibility, scanning, uploading, distribution, and system administration in line with NCAR regulations.

Job Resposiblites

Job Details

• Contribute to the development of Documentation & Administration business plan ensuring alignment with ZATCA strategy
• Develop the operational plan for Temporary Documentation in line with Documentation & Administration business plan and Finance and Administration strategic plan
• Keep abreast the latest regulations related to active and temporary documentation and archiving issued by the National Center for Archives and Records (NCAR)
• Develop ZATCA active and temporary documentation and archiving framework, guidelines, policies, and procedures and ensure proper communication and training to employees
• Ensure the security, accessibility, and proper distribution of temporary organizational documents
• Manage the electronic documentation system and ensure that all received /sent temporary documents are scanned and uploaded in line with archiving policies, procedures
• Develop individual performance objectives, provide necessary support, evaluate/appraise team and provide regular feedback on performance

Communication and Contacs

Education

• Bachelor’s degree in Archives and Records Management or equivalent is required
• Master’s degree in Archives and Records Management or equivalent is preferred

Experience

5 years of relevant experience, with a preferred 2 years of experience in managerial level

Competencies

General Administration - Advanced

Organization and Planning - Advanced

Information Systems Knowledge - Advanced

Events Management - Proficient

Vendor Management - Proficient

Professionalism - Proficient

Results Oriented - Proficient

Customer Focus - Proficient

Strategic Thinking - Developing

Leading by Example - Developing

Operational Excellence - Developing

Develop Teams - Developing

Enablement of Change and Innovation - Developing

Collaboration and Communication - Developing