Executive Assistant at Rabia Al-Hadiqa CO. (2024-01 – Present)
- Following and improving document control procedures
- Ensuring all documentation meets formal requirements and required standards.
- Sorting, storing, and retrieving electronic and hard copy documents on behalf of clients and industry professionals.
- Producing document progress reports for senior managers
- Conducting regular reviews and document audits
- Using computers to organize and distribute documents within a company.
- Helping in the planning stages of a specific project
- Ensure documents are shared at key times to facilitate timely project completion.
Executive Assistant at Reef Perfumes CO. (2022-01 – 2024-12)
- Following and improving document control procedures
- Ensuring all documentation meets formal requirements and required standards.
- Sorting, storing, and retrieving electronic and hard copy documents on behalf of clients and industry professionals.
- Producing document progress reports for senior managers
- Conducting regular reviews and document audits
- Using computers to organize and distribute documents within a company.
- Helping in the planning stages of a specific project
- Ensure documents are shared at key times to facilitate timely project completion.
Project Coordinator at Khawalid Real estate Company (2021-01 – 2022-12)
- Following and improving document control procedures
- Ensuring all documentation meets formal requirements and required standards.
- Sorting, storing, and retrieving electronic and hard copy documents on behalf of clients and industry professionals.
- Producing document progress reports for senior managers
- Conducting regular reviews and document audits
- Using computers to organize and distribute documents within a company.
- Helping in the planning stages of a specific project
- Ensure documents are shared at key times to facilitate timely project completion.
Project Coordinator at Built Contracting CO. (2015-01 – 2021-12)
- Helping in the planning stages of a specific project
- Following and improving document control procedures.
- Ensuring all documentation meets formal requirements and required standards.
- Producing document progress reports for senior managers
- Conducting regular reviews and document audits
- Using computers to organize and distribute documents within a company.
- use of document management systems (ICONIS).
HR Assistant Manager at AL GHARMOOL CO. (2012-01 – 2015-12)
- Gross to net payroll calculation for weekly, biweekly and monthly payrolls with a high volume of employees. Process payroll checks via automated payroll system and the ability to calculate manually when needed. Verify, enter and audit documents submitted for payment. Enter adjustments and process corrections.
- Audits data entered for completeness and accuracy and appropriately follows up on inaccurate data.
- Research issues for payroll earnings, deductions, taxes, leave balances, benefits and general ledger.
- Maintains a relationship with HR partners and external vendors.
- Evaluates, assesses and responds promptly to customer inquiries through phone and email.
- Actively participates as a team member assisting other department members with payroll processing, issues and training.
- Work with other departments to initiate/perform transactions.
- The responsibilities listed are a general overview of the position and additional duties may be assigned.
- Educate customers on processes related to job functions. Respond to emails from group mailboxes.
Payrolls Specialist HR at RAGAB Sons Co. (2009-01 – 2012-12)
- Audit and reconcile wide range of personnel actions and payroll documents for employees.
- Process employee data (new hires, changes, additional earnings) from the HR system of record to the payroll system.
- Process employee Time & Attendance data from the Time system to payroll and reconcile variances utilizing tools in the Time and payroll systems.
- Develop in depth understanding of Payroll Database to be able to create Ad-Hoc reports on demand!
- Process employee verification of employment (VOE) requests.
- Prepare monthly metrics data as specified; time not entered, and time not approved.
- Represent the Payroll Department at Onboarding seminars for new hire orientation.
- Approve and release time in the time system.
- Process accurately employee pay.
- Audit biweekly payroll and prepare the payroll journal.
