Senior Document Controller (Supervision) at Consultancy Group (2026-01 – Present)
Project: Outdoor Advertising With Al Arabia Company (Billboards) Projects (Inter City, King Khaled Airport, Massar Makkah, Riyadh Metro, Remat, Dubai Projects).
- Develop and prepare advanced reports using Power BI and interactive dashboards to track document status, monitor KPIs, and support data-driven decision-making.
- Manage and control all project documentation, including drawings, material submittals, RFIs, and official correspondence.
- Ensure implementation of document control procedures, including version control, tracking, and proper distribution.
- Coordinate with contractors, consultants, and clients to ensure timely review and approval of documents.
- Utilize OnSite system for document workflow management, internal routing, and archiving.
- Manage client submissions and transmittals through OnSite system.
- Prepare and maintain document control logs (Submittal Log, RFI Log, IR Log).
- Support project closeout by compiling As-Built drawings and handover documentation.
- Maintain accurate and auditable records in line with contractual and project requirements.
- Acting User Administrator for the PMWeb system, managing user access, permissions, and system configuration.
- Created and managed document review workflows within PMWeb systems.
- Prepared and distributed formal company invitations for tenders, meetings, site walks, and project briefings, with full tracking and response control (NDA).
- Created and maintained project-specific document control procedures and work instructions.
- Uploaded project drawings, reports, specifications, schedules, and technical documents into EDMS platforms.
- Assigned and verified metadata (Document Number, Revision, Title, Discipline, Status).
- Ensured compliance with project naming conventions and coding procedures.
- Workflow Management & Approvals: Assigned appropriate reviewers and approval sequences per workflow matrices.
- Monitored workflow progress and issued reminders for overdue reviews.
- Closed workflows upon final approval and ensured proper comment recording.
- Generated formal project communications (RFIs, NCRs, technical queries, and approval notices).
- Verified metadata accuracy, document codes, and revision compliance prior to distribution.
- Distributed documents to relevant engineering, procurement, and site teams.
- Verified correct classification for document types (Drawings, MOM, PPY, CRS, SRR, etc.).
PMO Document Controller at Proger International SPA - Consulting and Project Management (2023-06 – 2025-12)
- Coordinated all activities related to the Document Control processes, including management of technical documents, drawings, and commercial correspondence.
- Maintained accurate and up-to-date document registers and tracking logs to ensure data integrity.
- Prepared periodic document control status reports covering submissions, approvals, and distribution progress.
- Distributed controlled copies of the latest approved documents and drawings to project teams, subcontractors, and suppliers in accordance with distribution matrices.
- Maintained comprehensive records of all approved documents and drawings with clearly documented distribution and revision histories.
- Managed safe storage, filing, and archiving documentation to ensure preservation, protection, and easy traceability.
- Maintained active control of project files, registers, correspondence logs, and transmittal records as per project procedures.
- Registered all internal and external project documents using Primavera Contract Management (PCM), leveraging Primavera P6 for tracking and coordination.
- Developed, maintained, and updated project-specific document control procedures and work instructions.
- Attended weekly and monthly progress and review meetings to provide updates on document workflows and pending actions.
- Collaborated with cross-functional project teams to ensure efficient document handling and eliminate delays.
- Designed and implemented performance metrics (KPIs) to monitor document controller activities, document movement, and reporting against targets.
- Implemented and managed the project Document Management System (EDMS).
- Ensured adequate staffing to maintain timely processing and distribution of project documentation.
- Maintained responsibility for accuracy, integrity, and compliance of all project documents.
- Assigned daily tasks and responsibilities to the document control team, monitoring performance and productivity.
- Maintained document distribution matrices, rosters, and communication registers.
- Enforced archiving policies and contractual requirements for all documentation.
- Applied information security and confidentiality procedures to all project documents.
- Working on Primavera & Share Point.
- Working on BI Publisher for Reporting.
- Preparing Transmittals for Out Going Drawings.
- Registering all the Incoming Drawings & Documents.
- Maintaining all the Records and working copies.
- Arranging for the Distribution of Drawings & Documents.
- Registering all the Incoming & Outgoing CD & saving that Information on a Particular Folder.
- Maintaining Files for the Project.
- Archiving all the Documents & Drawings to Warehouse.
- Preparing Archiving Register.
- Scan all the verified Documents and store in the Document Management Software.
- Keep the Physical Documents in an appropriate file.
- Preparing & closing snagging lists.
- Keeping the records of Superseded Drawings.
- Work on the project regarding internal acts (IR, SI, CCR, RFI, MIR, WIR, NCR, RFC, and LETTERS) and follow all the foregoing with the consultant in charge.
- Reviewing and proofreading documents for consistency in document formats and system concerns.
- Receiving all income documents from the company.
- Distributing the documents to the company's departments.
- Sending and receiving faxes, e-mails.
- Writing letters with references to all companies.
- Preparing monthly Reports, Weekly Report.
Senior Document Controller at China Railway Construction Co. Ltd. Saudi Arabia (2018-07 – 2023-05)
- Coordinated all activities related to the Document Control processes, including management of technical documents, drawings, and commercial correspondence.
- Maintained accurate and up-to-date document registers and tracking logs to ensure data integrity.
- Prepared periodic document control status reports covering submissions, approvals, and distribution progress.
- Distributed controlled copies of the latest approved documents and drawings to project teams, subcontractors, and suppliers in accordance with distribution matrices.
- Maintained comprehensive records of all approved documents and drawings with clearly documented distribution and revision histories.
- Managed safe storage, filing, and archiving documentation to ensure preservation, protection, and easy traceability.
- Maintained active control of project files, registers, correspondence logs, and transmittal records as per project procedures.
Senior Document Controller at Beijing Emirates Int'l Construction Company (2015-01 – 2018-06)
- Registered all internal and external project documents using Primavera Contract Management (PCM), leveraging Primavera P6 for tracking and coordination.
- Developed, maintained, and updated project-specific document control procedures and work instructions.
- Attended weekly and monthly progress and review meetings to provide updates on document workflows and pending actions.
- Collaborated with cross-functional project teams to ensure efficient document handling and eliminate delays.
- Designed and implemented performance metrics (KPIs) to monitor document controller activities, document movement, and reporting against targets.
- Implemented and managed the project Document Management System (EDMS).
- Ensured adequate staffing to maintain timely processing and distribution of project documentation.
- Maintained responsibility for accuracy, integrity, and compliance of all project documents.
- Assigned daily tasks and responsibilities to the document control team, monitoring performance and productivity.
- Maintained document distribution matrices, rosters, and communication registers.
- Enforced archiving policies and contractual requirements for all documentation.
- Applied information security and confidentiality procedures to all project documents.
Document Controller at Saudi Bin Laden Group (2011-01 – 2014-12)
- Working on Primavera & Share Point.
- Working on BI Publisher for Reporting.
- Preparing Transmittals for Out Going Drawings.
- Registering all the Incoming Drawings & Documents.
- Maintaining all the Records and working copies.
- Arranging for the Distribution of Drawings & Documents.
- Registering all the Incoming & Outgoing CD & saving that Information on a Particular Folder.
- Maintaining Files for the Project.
- Archiving all the Documents & Drawings to Warehouse.
- Preparing Archiving Register.
- Scan all the verified Documents and store in the Document Management Software.
- Keep the Physical Documents in an appropriate file.
- Preparing & closing snagging lists.
- Keeping the records of Superseded Drawings.
- Work on the project regarding internal acts (IR, SI, CCR, RFI, MIR, WIR, NCR, RFC, and LETTERS) and follow all the foregoing with the consultant in charge.
- Reviewing and proofreading documents for consistency in document formats and system concerns.
- Receiving all income documents from the company.
- Distributing the documents to the company's departments.
- Sending and receiving faxes, e-mails.
- Writing letters with references to all companies.
- Preparing monthly Reports, Weekly Report.
