Umar Siddiqui

A highly experienced Document Control Manager with over 17 years of career progression in quality assurance and project planning. Currently based in Riyadh, KSA, he has a proven track record of managing complex documentation for high-value infrastructure projects across the Middle East.

Document Control Manager at Tamimi Global Group (2023-01 – Present)

Riyadh Airport-2 Murcia, (Project worth SAR 600,000 M)

• Utilizing advanced computer software such as Aconex, Procore, and share point to create, edit, and archive documents.
• Follow document control procedure in transmitting and receiving documents.
• Expertly handle data entry and administrative tasks related to document control.
• Use multiple digital platforms to maintain documentation.
• Maintaining a high level of accuracy when entering data into the document management system.
• Implementation of document workflow process, monitor daily activity, and update approaches.
• Exhibit strong organizational skills to manage and store documents in an efficient manner.
• Set up and maintained document control processes and procedures.
• Worked with project department lead to drive timely documentation processing along with future updates.
• Implement quality assurance procedures for all incoming documentation prior to archiving.
• Interact with internal departments and external stakeholders to ensure timely delivery of the required documents.
• Review and edit documents for accuracy, consistency, and compliance.
• Working with multiple document control systems such as SharePoint, Aconex, Procore and In Eight.
• Maintain confidentiality and provide secure access to documents as required.
• Developed innovative methods for tracking document changes and revisions.
• Conduct regular audits of stored documents to verify completeness, accuracy, and security.
• Work collaboratively with other departments on initiatives that require access or sharing of controlled documents.
• Generate reports summarizing key performance metrics associated with document control operations.
• Comply reports on document control activities for senior management review.
• Provide technical support to users in understanding the document management system's features and functions.
• Identify discrepancies between original documents and archived versions during quality assurance reviews.
• Coordinate with legal department on matters related to confidential information.

Project Document Controller at Morganti KSA (2021-01 – 2023-01)

Aqua Raffel Hotel Corniche, Jeddah (Project worth SAR 1.2 B)

• Received project documents from contractors in Aconex system, forward to concerned engineer.
• Responded to the contractor after engineer's comment.
• Notified all disciplined engineers by weekly report about outstanding and overdue documents.
• Sent RFIs to the designer to get the response. Arrange virtual meetings on Microsoft Teams.

Project Document Controller at Morganti KSA (2020-01 – 2021-01)

AMAALA Triple Bay (Northwest, Red Sea)

• Transmitted the documents to the client for approval by Aconex system.
• Updated daily, weekly, and monthly reports as per the requirements of Project.
• RFIs, WIRs, WMS, ITPs, Plans, etc. uploading in submission in Aconex.
• Documents submission by transmittals and Workflows to Parsons and AMAALA for approval.
• Draft the letters, general correspondence, reply of emails, letters as per management instructions.

Sr. Document Controller at Drake & Scull Engineering Saudi WLL (2015-01 – 2019-12)

A Drake & Scull International PJSC Company

• Controlled the numbering, sorting, filing, storing and retrieval of both electronic and hard copy documents produced by technical teams, projects, or departments.
• Reviewed and maintain the accuracy of the records, editing where necessary to ensure they are up to date.
• Maintained confidentiality around sensitive documentation.
• File documents in physical and digital records and ensure appropriate storage.
• Transmitted the documents to the client for approval by Aconex system as well as original hard copies.
• Supported the receipt, tracking, and monitoring of documents using Aconex to register documents, maintain databases, and produce logs, transmittals, and other reports as required.
• Provided assistance to the Project Management Team as required.
• Prepared standard correspondence for the Project Team which includes document flow, basic cover letters, copies of meeting documents, etc.
• Complied with tracking requirements in accordance with the approved procedures.
• Kept all projects documents orderly, complete, and categorized for easy accessibility.
• Updated record of NCR, CAR, PAR

Sr. Data Management Officer at Descon Engineering (UAE) (2008-11 – 2014-12)

Multiple Projects, Shutdowns, Short Shutdowns

• Performed document quality check in accordance with Company engineering document control procedures.
• Controlled issuance of document numbers, including maintenance of proper document registers for detail engineering or construction engineering project.
• Prepared and maintains IFC and As-built drawings Photostat books for detail engineering or construction engineering project, either for in-house use or for onward transmittal to Client during project closeout.
• Daily Contact with Business Planning Engineers, Project Engineers, and Discipline Engineers for daily activities regarding the document flow and compilation.
• Frequent contacts with contractor/vendor personnel's/finance controller regarding the Invoices process.
• Keeping track of important project documents like project plans, blueprints, vendor contracts and drawings.
• Other duties and responsibilities include printing out and distributing project documents to managers, vendors, and team members.
• Converted paper documents to an electronic format.
• Keeping files organized by project, documenting meetings, and uploading documents to the web.
• ISO weld mapping as per approved procedure by DAEWOO E&C.
• Generate WIR (Work Inspection Request) for multi purposes.
• Worked on PWMS - (Piping Works Management System)

Bachelor of Commerce in Faculty of Business Administration - Finance – Karachi University (2001-2003)