Chia Kiang

Document Controller | Senior Executive Administrator

Talent

SingaporeMember since November 26, 2025

administration executiveMicrosoft ExcelMicrosoft Wordadmin workMicrosoft PowerPointSAPsap project systemautocadPrimaveraMultitaskingTeam BuildingProactive

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administration executiveMicrosoft ExcelMicrosoft Wordadmin workMicrosoft PowerPoint

About

Enclosed in my resume, which highlights my relevant experience and training. I hold a Diploma in Mechanical Engineering from Singapore Polytechnic and have gained valuable experience in planning, administration, document control, and construction knowledge through my previous roles. If selected, I am eager to learn and confident in my ability to perform the job efficiently.

Experience

Document Controller

Manages the full lifecycle of project documentation, including registration, version control, approvals, transmittals, and secure storage. Maintains document registers, ensures confidentiality and compliance, and supports FNCR documentation workflows. Coordinates document reviews, meeting minutes, action tracking, and works closely with project teams and stakeholders to ensure accurate, timely, and compliant documentation throughout the project lifecycle.

MacGregor Pte Ltd

Project Planner (Jurong East) 02/02/2024 ~ 31/03/2025

Supports Project Managers with strategic planning, scheduling, and resource coordination. Maintains project schedules and data quality in Primavera, monitors progress, provides reports, and contributes to process improvements and standardized scheduling templates.

Senior Executive, Sales and Marketing (Jurong East) 1/12/15 ~ 31/01/2024

Provides comprehensive sales administrative support including travel coordination, sales reporting, SAP and Salesforce management, tender documentation, event organization, inventory tracking, and audit support, while ensuring sales processes, tools, and guidelines are effectively implemented.

Executive Administrator (Tukang) 26/12/2002~30/11/2015 (2nd Doubling role)

Provides comprehensive administrative and operational support to production and company functions, including travel coordination, document and records management, meeting and event organization, KPI and monthly reporting, and onboarding of new employees. Supports production operations through attendance tracking, document status monitoring, subcontractor coordination, and asset management, while also fulfilling safety responsibilities as a First Aider and handling ad-hoc duties as required.

(This is my second dual role from (May/2013~Nov/2015), in addition to Production Planning & Control.)

QC Document control (Tukang) 08/2011~11/2015 (1st Doubling role)

Responsible for managing and maintaining QC documentation, monitoring document submission timelines and instrument calibration schedules, and supporting the organization as a certified First Aider.

(This is my first dual role, in addition to Production Planning & Control.)

Production Planning & Control (Tukang) 08/2011~11/2015

Responsible for production planning and control from engineering through delivery, ensuring material availability, accurate scheduling, and timely manufacturing release. Supports sales and quotation activities, prepares monthly capacity and KPI reports, and undertakes additional responsibilities as required, including First Aider and Executive Administration support roles.

Haven System Integration Pte Ltd

System Engineer (Jurong) 08/2000~10/2002

Prepared tender quotations produced technical drawings, and managed procurement of components and parts. Handled customer documentation, equipment shipment arrangements, gas detector calibration, and customer inquiries, while supporting stock checks and subcontractor coordination.

APP Engineering Pte Ltd

Draftsmen (Kian Teck Way) 06/1996~04/2000

Produced and amended shop and construction drawings using AutoCAD, and prepared drawings for submission to PUB and ENV for commercial and condominium projects.