Foo Swee Nee Jasmine

• Responsible and reliable professional with extensive experience within a dynamic working environment.
• Strong administrative and numeric abilities combined with effective written and communication skills.
• Possess leadership and training experience with a strong service focus. Able to establish good rapport with co-workers and staff at all levels.
• Manage work effectively through strong time management skills.

Penciltutor School Pte Ltd - from 16 January 2023 to Date

Admin Executive

• Take charge of all logistics matters e.g. coordinating indent and purchasing.
• Answering of enquiry calls, coordinate the application of tuition classes for Primary One to Secondary Four and GCE O Level classes.
• Preparation of lesson materials for tuition classes.
• Coordinate the application of training classes, e.g. First Aid, CPR and AED courses, with the companies for their workers.
• Sending of Course Confirmations and Invoices to companies for training classes conducted.
• Preparation of training materials and printing of Certificates and Cards for all successful participants.
• Monitor payment for all the tuition and training classes conducted.
• Maintain proper records of all the training classes conducted.
• Assist in annual audit exercises.

Admin Executive

• Provide general administration to ensure efficient operation of the office.
• Perform data entry for all the delivery and collection of import & export documents
• Work closely with relevant operational team and customers on their billing and their requirements to ensure accurate invoicing.
• Generate, collate and check all invoices prior to submission to Customers, ensuring that the correct rates are charged.

Assistant Executive

• Processed the Front Desk Check-in of occupants for SAF Changi Resort.
• Purchased, issued and monitored the stores of the resort.
• Managed the application, allocation of Resort and the customer feedback from the occupants.
• Managing the daily meals catering services for about 100 Peoples Under Quarantine (PUQs) in SAF Changi Resort being used as a Government Quarantine Facility for COVID-19 since February 2020. 

Administrative Officer (February 2012 to Jul 2014)

• Provided administrative support to departments and stakeholders and delivering required services.
• Managed personal records of the sub-units personnel.
• Co-ordinated with various agencies on HR matters, process changes and overseeing the implementation of changes.
• Ensured that all departments achieved their KPIs and submit monthly status report to higher authorities and sub-units.
• Supervised and look after the welfare, training & HR matters of all the staff in the department.

• Planned, budgeted, allocated and managed funds for the department and sub-units.
• Advised departments on personal claims, funds management, finance policies and finance administrative procedures.
• Prepared and processed budget and payment to ensure the expenditure were within the allocated funds for all events, military exercises and operational activities.
• Conducted audit checks for all the sub-units.

• Oversaw and managed the Productivity movement of the entire Army organisation.
• Took charge of the Army Productivity Secretariat funds including processing payments, managing budget and topping up of funds for all the Army units.

• Administered the general office - prepared, verified personnel documents, maintaining personnel data, compiling statistics and responding to enquiries. 
• Organised and conducted SAF-related functions and Manpower Inspection.
• Managed department funds and performed stocktaking and auditing.

• Updated and verified data to ensure accuracy of records.

• Ensured smooth operation of the whole Registry Section that handled about 1,000 mails per week.
• Conducted on-the-job-training and supervised staff to ensure that the Registry is run smoothly and efficiently.

Education Level

GCE ‘A’ Level, Anglican High School 1962 - 1967

Additional Certifications Obtained

• Accounting and Financial Reporting, 2008
• Approving Officer (Fund) Training, 2007
• Finance Appointment Holders Seminar, 2007
• Making EQ Work for You, 2005
• Work Improvement Team Training (Assessor, Facilitator, Leader),1982

• Microsoft Word, Excel, PowerPoint, 2002
• Internet and email

Spoken Written

English English

Chinese Chinese

Hainan

Hokkien

Teochew

Cantonese