Gan Eileen

Executive Secretary - DUSIT THANI LAGUNA HOTEL

(2024-11 - 2025-10)

Reason for leaving: Due to restructuring.

Manage the General Manager's calendar, including scheduling meetings, appointments, and travel arrangements.
Prepare reports, presentations, and other documents as requested by the General Manager.
Screen and direct phone calls, emails, and correspondence, ensuring timely responses.
Handle confidential information with discretion and professionalism.
Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
Liaise with department heads and key stakeholders to ensure alignment on meeting objectives and logistics.
Serve as the primary point of contact between the General Manager and internal staff, clients, and external partners.
Manage communication flow between the GM's office and other departments, ensuring timely dissemination of information.
Assist with coordinating and implementing special projects assigned by the General Manager.
Conduct research and compile data for reports and presentations as needed.

Sales Administrator - NEXPERIA

(2022-07 - 2023-06)

Reason for leaving: Took time off from work for attending to family matters.

Office administration and facilities
Assist in new hires onboarding
Hotel and Flight booking for local office and overseas guests
Follow up with real estate on office insurance and process payment accordingly
Act as liaison on IT matters and attend the skype conference meeting on IT updates or new system testing as and when required.
Process invoices and payment on Human resources related function for Singapore and India office. (Insurance agency on staff insurance, outsourced payroll, other HR related)
Sourcing for marketing premium gifts for sales & marketing dept based on the budget allocated.

Confidential Secretary - FUTURE ELECTRONICS INC

(2010-01 - 2022-05)

Provide secretarial and administrative support to Corporate Vice President and Vice President of Sales, ASEAN
Represents Executive while they are out of the office. Keeps their office running smoothly.
Makes good judgment calls and discerns urgent matters from those that can wait while Executive is away.
Co-ordinates Executive's schedule including setting appointments, maintaining calendar of activities and events. Organizes and schedules meetings and conference calls.
Preparing of meeting agendas and report materials, handles recording, transcribing and distributing meeting minutes.
Works with highly confidential material.
Liaise with airlines and travel management companies to coordinate all aspects of travel arrangements for Executives.
Receives, opens, screens and routes daily mail including responding to routine correspondence and inquiries. Drafts and processes correspondence.
Submission and follow up on expense claims made through CONCUR
Creates spreadsheets, charts, tables, etc whenever requested.
Assist in planning and organizing company events, dinners, parties, training sessions, and conferences.
Coordinates work within the work unit or other work units/departments, both internal and external to the company.
Manage travel arrangements for department team members.
Performs additional duties and responsibilities as assigned.

Secretary - SHANGHAI TUNNEL ENGINEERING CO (SINGAPORE) PTE LTD

(2003-03 - 2008-12)

Secretary - RIGEL TECHNOLOGY PTE LTD

(1998-04 - 2002-12)

Junior Secretary - COMPLEMENT GARMENTS PTE LTD

(1994-01 - 1998-02)

Receptionist - MID-CONTINENT EQUIPMENT GROUP PTE LTD

(1991-05 - 1993-12)

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