Executive Secretary - DUSIT THANI LAGUNA HOTEL
(2024-11 - 2025-10)
Reason for leaving: Due to restructuring.
- Manage the General Manager's calendar, including scheduling meetings, appointments, and travel arrangements.
- Prepare reports, presentations, and other documents as requested by the General Manager.
- Screen and direct phone calls, emails, and correspondence, ensuring timely responses.
- Handle confidential information with discretion and professionalism.
- Organize and coordinate internal and external meetings, including preparing agendas, taking minutes, and following up on action items.
- Liaise with department heads and key stakeholders to ensure alignment on meeting objectives and logistics.
- Serve as the primary point of contact between the General Manager and internal staff, clients, and external partners.
- Manage communication flow between the GM's office and other departments, ensuring timely dissemination of information.
- Assist with coordinating and implementing special projects assigned by the General Manager.
- Conduct research and compile data for reports and presentations as needed.
Sales Administrator - NEXPERIA
(2022-07 - 2023-06)
Reason for leaving: Took time off from work for attending to family matters.
- Office administration and facilities
- Assist in new hires onboarding
- Hotel and Flight booking for local office and overseas guests
- Follow up with real estate on office insurance and process payment accordingly
- Act as liaison on IT matters and attend the skype conference meeting on IT updates or new system testing as and when required.
- Process invoices and payment on Human resources related function for Singapore and India office. (Insurance agency on staff insurance, outsourced payroll, other HR related)
- Sourcing for marketing premium gifts for sales & marketing dept based on the budget allocated.
Confidential Secretary - FUTURE ELECTRONICS INC
(2010-01 - 2022-05)
- Provide secretarial and administrative support to Corporate Vice President and Vice President of Sales, ASEAN
- Represents Executive while they are out of the office. Keeps their office running smoothly.
- Makes good judgment calls and discerns urgent matters from those that can wait while Executive is away.
- Co-ordinates Executive's schedule including setting appointments, maintaining calendar of activities and events. Organizes and schedules meetings and conference calls.
- Preparing of meeting agendas and report materials, handles recording, transcribing and distributing meeting minutes.
- Works with highly confidential material.
- Liaise with airlines and travel management companies to coordinate all aspects of travel arrangements for Executives.
- Receives, opens, screens and routes daily mail including responding to routine correspondence and inquiries. Drafts and processes correspondence.
- Submission and follow up on expense claims made through CONCUR
- Creates spreadsheets, charts, tables, etc whenever requested.
- Assist in planning and organizing company events, dinners, parties, training sessions, and conferences.
- Coordinates work within the work unit or other work units/departments, both internal and external to the company.
- Manage travel arrangements for department team members.
- Performs additional duties and responsibilities as assigned.
Secretary - SHANGHAI TUNNEL ENGINEERING CO (SINGAPORE) PTE LTD
(2003-03 - 2008-12)
Secretary - RIGEL TECHNOLOGY PTE LTD
(1998-04 - 2002-12)
Junior Secretary - COMPLEMENT GARMENTS PTE LTD
(1994-01 - 1998-02)
Receptionist - MID-CONTINENT EQUIPMENT GROUP PTE LTD
(1991-05 - 1993-12)
