Gan Hui Yu

Marine operations and administrative professional with over 20 years of experience across marine services, vessel operations support, logistics, chemical trading, and procurement. Experienced in coordinating vessel-related activities, liaising with Masters, Chief Engineers, vessel agents, ship managers, surveyors, subcontractors and internal teams to support smooth and timely marine operations. Strong background in vessel service coordination, survey scheduling, marine documentation, logistics, quotations, invoicing, SAP/ERP processing and customer coordination.

Experienced in monitoring vessel schedules and ETAs, arranging marine services and spare-parts deliveries, and maintaining accurate vessel and classification records. Recently completed a Diploma (Conversion) in Maritime Business Management from Singapore Polytechnic, strengthening practical industry experience with formal maritime business knowledge. Seeking to contribute marine coordination, administrative and stakeholder-management experience to Manning Operations within a ship management environment.

Indoor Sales & Service Coordinator - CK Marine Pte Ltd - Singapore

(2025-07 - 2026-06)

Coordinated marine product and service orders from customer enquiry through quotation, order processing and delivery.

• Prepared quotations, proposals and sales orders for marine products, spare parts and vessel services.
• Liaised with subcontractors and vendors to obtain quotations and coordinate marine service requirements.
• Monitored vessel service schedules and coordinated with Captains and Chief Engineers regarding spare-parts delivery and onboard service requirements.
• Coordinated with logistics teams to ensure timely delivery of marine equipment and spare parts to vessels.
• Served as a key point of contact for marine clients and vessel operators, responding to enquiries and following up on service requirements.
• Monitored order progress and followed up with customers and internal teams to ensure timely completion.
• Supported administrative documentation and maintained accurate customer and CRM records.
• Coordinated with Finance and customers on payment arrangements, including prepayment, cash-on-delivery and GST waiver arrangements where applicable.
• Assisted with marine exhibitions and trade show coordination.

Marketing Assistant - Sumitomo Chemical Asia Pte Ltd - Singapore

(2021-05 - 2025-05)

• Prepared weekly and monthly market reports using ICIS, Argus and MarketView data to support management decision-making.
• Monitored market trends and supported pricing analysis for monomer products.
• Updated product pricing and related information in SAP and SharePoint.
• Prepared sales performance reports, product price charts and trade statistics.
• Coordinated with the Shipping Department regarding vessel arrival updates.
• Liaised with the China office on product pricing and commercial information.
• Maintained accurate market data, monomer trade statistics and pricing records.
• Prepared invoices and billing information in SAP.
• Coordinated supplier subscriptions and contract renewals with the Legal Department.

Administrator – Marine Services - Bureau Veritas Marine Singapore Pte Ltd - Singapore

(2012-02 - 2019-05)

• Coordinated marine survey job assignments according to vessel ETA, location and survey requirements.
• Liaised with vessel agents and ship managers to arrange surveys, audits and related marine services.
• Coordinated schedules and operational requirements between surveyors, vessel representatives and clients.
• Prepared survey certificates, reports and other marine documentation for clients.
• Processed Enhanced Survey Programme (ESP) documentation and maintained related records.
• Managed ERS contract documentation and database updates with France Headquarters.
• Updated classification records and vessel databases to maintain accurate vessel information.
• Prepared quotations, delivery orders and invoices for marine services.
• Followed up with clients on outstanding and overdue vessel surveys.
• Coordinated surveyor travel arrangements according to vessel and job schedules.
• Managed surveyor PPE requirements, including life jackets, gas detectors and uniforms.
• Processed surveyor overtime claims and reimbursement documentation.

Purchasing & Production Administrative Officer - Adeka (S) Pte Ltd - Singapore

(2001-06 - 2012)

• Managed purchasing orders and monitored supplier delivery schedules.
• Coordinated with suppliers, production teams and internal departments to ensure timely material availability.
• Maintained purchasing and sales records using SAP.
• Prepared production, purchasing and inventory reports.
• Managed inventory control and stock-taking activities.
• Prepared import and export documentation.
• Coordinated shipment arrangements and logistics activities.
• Followed up with suppliers and logistics parties to ensure deliveries were completed according to schedule.

Diploma (Conversion) - Maritime Business Management - Singapore Polytechnic (2025-03 - 2026-03)

Logistics Management - Singapore Institute of Purchasing & Materials Management (SIPMM) (2014 - 2015)

LCCI Diploma - Secretarial Administration - JE Educational College (2010 - 2012)

Certificate - Office Skills - Institute of Technical Education (ITE) (2002 - 2003)