Kejia Xu

Hi, I’m turning 40 this year and currently working during the day. I am looking for additional evening job as my children are at older age now. I used to be an accountant with more than 15 years of experience. A high level of personal drive, confident nature, excellent communication and possess positive attitude in accepting challenges.

Logistic Coordinator & Driver - Perfect One Pte Ltd

(2020-09 - 2026-06)

• Coordinated and managed 24/7 collection and delivery of umbilical cord blood and cord tissue samples on behalf of Cordlife.
• Conducted daily pickups from multiple hospitals and ensured timely, secure delivery to Cordlife laboratories for processing.
• Maintained strict handling procedures for highly sensitive, temperature-controlled biological specimens to preserve sample integrity during transportation.
• Served as the primary standby contact for customers, hospitals, and medical personnel, responding promptly to collection and delivery requests 365 days a year.
• Coordinated closely with office, laboratory, and operations teams to ensure smooth logistics workflows and accurate delivery documentation.
• Assisted in internal and external audit processes by ensuring compliance with operational procedures and maintaining proper records.
• Monitored transportation conditions and followed established chain-of-custody procedures for critical medical specimens.
• Demonstrated strong attention to detail and professionalism when handling precious, confidential, and time-sensitive biological materials.
• Trusted to handle life-critical, high-value cord blood and cord tissue samples requiring strict temperature control and careful transportation.
• Maintained reliable and timely delivery performance across multiple healthcare facilities.
• Strong stakeholder coordination skills, working effectively with hospitals, laboratory personnel, customers, and operations teams.
• Excellent crisis management and responsiveness in a 24/7 on-call environment.
• Experienced in handling sensitive medical and biological specimens in accordance with quality and compliance requirements.

Accounts Payable Accountant - Shire Singapore Pte Ltd / Takeda Pharmaceutical (Asia Pacific) Pte Ltd

(2017-01 - 2020-09)

• Handle full spectrum of Accounts Payable for Singapore, Hong Kong, Malaysia.
• Process employee claim via Concur system
• Liaise with supplier, intercompany & internal staff on AP queries.
• Manage and prepare monthly cash flow report and funding call for outstanding invoices
• Reconciliation of supplier statement of account.
• Bank reconciliation
• Monthly cash flow forecast for AP.
• Daily cash management reconciliation.
• Prepare monthly accounts schedules, journal entries.
• Check and review reconciliation to suppliers' statement of accounts, liaise with them for any outstanding payables matters
• Prepare all AP related month end accruals (committed orders) and ensure all expenses (invoices) are duly recorded for the monthly closing using Coupa system.
• Matching purchase order, delivery order with supplier invoices using Coupa system.
• Prepare and handle of invoices payment monthly
• Preparation of Electronic payments through Citi Bank
• Prepare internal/external audit schedules & liaise with internal/external auditors.
• Support system administrator for system problem
• Support ad hoc duties for Thailand and Vietnam
• Reconciliation of inter-company balances.
• Handling GST reporting for Singapore and Malaysia
• Handling full set of Fixed Asset module
• Involve integration process during M&A
• Any other duties as may be assigned by the manager from time to time.
• Internal audit for Thailand & Vietnam
• Knowledge transfer for Thailand & Vietnam
• Upgrade ERP system Data Migration – Oracle JD Edwards 8.12 to 9.2
• Upgrade ERP system Data Migration – Oracle JD Edwards to SAP R3
• Implementation of Procurement system (COUPA and ARIBA)
• Roll-out and implementation support for post Integration and further enhance local project - cost center mapping
• Roll out and implementation support for global corporate credit card- Bank of America

Senior Accounts Executive - Cordlife Group Limited

(2004-10 - 2016-12)

• Handle full spectrum of Accounts Payable.
• Liaise with supplier, intercompany & internal staff on AP queries.
• Manage and prepare monthly cash flow report and funding call for outstanding invoices
• Reconciliation of supplier statement of account.
• Monthly cash flow forecast for AP.
• Daily cash management reconciliation.
• Prepare monthly accounts schedules, journal entries.
• Check and review reconciliation to suppliers' statement of accounts, liaise with them for any outstanding payables matters
• Prepare all AP related month end accruals (committed orders) and ensure all expenses (invoices) are duly recorded for the monthly closing
• Matching purchase order, delivery order with supplier invoices.
• Prepare and handle high volume of invoices payment every month
• Prepare payment voucher and cheque/TT application for directors' signature.
• Preparation of Electronic payments through DBS Bank Ltd
• Prepare audit schedules & liaise with external auditors.
• Support system administrator for system problem related to AP module.
• Involve with integration process for upgrading of system
• Any other duties as may be assigned by the manager from time to time.
• Handle full set of accounts for 2 subsidiaries.
• Issuing of Debit/Credit Note for subsidiaries.
• Reconciliation of subsidiaries statement of accounts.
• Fixed Asset schedule & depreciation
• Liaises with external accountants for outsourcing accounts.
• Verification of work done by accounts/admin assistant.
• Handle bank reconciliation.
• Reconciliation of inter-company balances.
• Prepare monthly Profit and Loss Statement, Balance Sheet and Aging Report.
• Any other duties as may be assigned by the manager or directors from time to time.
• Handle Full spectrum of Accounts Receivable including of settlement of payments/collections, staff reimbursements.
• Invoice & Credit Note/Refund
• Banking in of cheques & cash
• Administrative duties
• Submission of claims
• Travel and Hotel Arrangement
• Liaises with suppliers / Vendor
• Any other duties as may be assigned by the manager.
• Upgrade ERP system Data Migration – SAP B1 to Microsoft Dynamics NAV

Administrative Assistant - Printing & Co Pte Ltd

(2003-08 - 2004-09)

Integrated, Interactive, Intelligent Excel Models For Business Analytics & Reporting i3 Bar course - Institute of Business Analytics (2012-07)

Certificate in Accounting Technician-CAT - Financial Accounting, Foundation in Taxation, Foundations in Financial Management - Institute of Certified Public Accountants (2011-06)

Interpersonal Communication Skills - Singapore National Employers Federation (2010-11)

Effective Business Writing for Admin & Support - Singapore National Employers Federation (2010-10)

Advance Excel for Reporting - Institute of Certified Public Accountants (2010-09)

Certificate in Accounting Technician-CAT - Reporting Financial Transactions, Management Information - Institute of Certified Public Accountants (2007-06)