Phoebe Lim

Singapore Permanent Resident (PR) with nearly 10 years of experience in shipping documentation, trade finance and shipment coordination. Familiar with export LC, D/P, D/A, import/export loan documentation, Bills of Lading, invoices, packing lists and marine insurance. Experienced in liaising with overseas teams, freight forwarders, customers and banks to follow up on shipments, documents and payments.

Logistics & Trade Documentation Admin Executive at Ascus International (S) Pte. Ltd. (2016-10 – Present)

• Handle shipping documentation for raw materials, solvents and chemical trading shipments based on instructions from the overseas trading team.
• Prepare and coordinate commercial invoices, packing lists, Bills of Lading and other shipping documents.
• Handle export LC documentation and check documents against LC requirements.
• Prepare D/A and D/P collection documents and coordinate submission to banks.
• Support trade finance documentation and bank follow-up for D/A and D/P bill discounting, import financing, packing loans and accepted LC bill discounting.
• Apply for Singapore Certificates of Origin (COO) and Marine Insurance.
• Assist with credit insurance applications and related documentation.
• Liaise with banks, customers, suppliers and freight forwarders on shipment and documentation matters.
• Follow up on shipping documents, discrepancies, payment status and document release.
• Prepare and process telegraphic transfer (TT) payments and maintain supporting payment documentation.
• Maintain bill summary spreadsheets, cash flow records and transaction logs for payment tracking, due-date monitoring and financial record control.
• Maintain accurate filing and document records, ensuring documents are properly checked and completed within deadlines

Receptionist Cum Admin at Business Service Provider Pte Ltd (2013-04 – 2016-05)

• Greeted visitors and tenants, answered calls and directed enquiries.
• Handled incoming and outgoing mail and courier services.
• Assisted with office maintenance, supply orders and vendor coordination.
• Handled petty cash, daily accounts closing and basic AR / AP support.
• Provided data entry and general administrative support.

Admin Assistant at Azora Curtain Pte Ltd (2012-07 – 2013-02)

• Provided general administrative support to staff and management.
• Answered phone enquiries and arranged daily schedules for installers.
• Prepared purchase orders and coordinated with suppliers.
• Provided customer service, follow-up and appointment scheduling.

Indoor Sales Executive at Spade Fashion Pte Ltd (2007-02 – 2012-03)

• Handled customer service, product recommendations and daily retail operations.
• Processed discounts, promotions and member sign-ups.
• Provided personalized recommendations to improve customer satisfaction.
• Managed stock replenishment and merchandise displays.
• Handled customer complaints and problem solving.